Agenda

 

Ordinary Meeting

Thursday, 11 December 2025

 

commencing at 9:00am

Sunshine Coast City Hall Chamber, 54 First Avenue, Maroochydore

 


Ordinary Meeting Agenda                                                                11 December 2025

TABLE OF CONTENTS

 

ITEM                                                         SUBJECT                                                 PAGE NO

 

1            Declaration of Opening.. 7

2            Welcome and Opening.. 7

3            Record of Attendance and Leave of Absence. 7

4            Receipt and Confirmation Of Minutes. 7

5            Mayoral Minute. 7

6            Informing of Conflicts of Interest. 7

6.1         PRESCRIBED CONFLICTS OF INTEREST. 7

6.2         DECLARABLE CONFLICTS OF INTEREST. 7

7            Presentations / Councillor Reports. 7

8            Reports Direct to Council. 9

8.1         Dog Exercise Area Regional Plan and Network Blueprint  9

8.2         Development Application for Material Change of Use to Establish a Telecommunication Facility - 33 Rim Road, Buderim... 169

8.3         Infill Development Incentives Policy - Final Extension   225

8.4         November 2025 Financial Performance Report (Late Covering Report). 243

8.5         Audit Committee Meeting, 20 November 2025. 245

9            Notified Motions. 271

10          Tabling of Petitions. 271

11          Confidential Session.. 273

11.1      Confidential - not for public release - Disposal of Surplus Council Owned Land.. 273

12          Next Meeting.. 275

13          Meeting Closure. 275

 


Ordinary Meeting Agenda                                                   11 December 2025

 

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Ordinary Meeting Agenda                                                                11 December 2025

1            Declaration of Opening

On establishing there is a quorum, the Chair will declare the meeting open.

2            Welcome and Opening

3            Record of Attendance and Leave of Absence 

4            Receipt and Confirmation Of Minutes

5            Mayoral Minute

6            Informing of Conflicts of Interest

6.1         PRESCRIBED CONFLICTS OF INTEREST

Pursuant to section 150EL of the Local Government Act 2009 (the Act), a Councillor who has a prescribed conflict of interest in an issue to be considered at a meeting of the local government must –

(a)     immediately inform the meeting of the prescribed conflict of interest including the particulars stated in section 150EL(4) of the Act and

(b)     pursuant to section 150EM(2) of the Act must leave the place at which the meeting is being held, including any area set aside for the public, and stay away from the place while the matter is being discussed and voted on.

6.2         DECLARABLE CONFLICTS OF INTEREST

Pursuant to section 150EQ of the Local Government Act 2009, a Councillor who has a declarable conflict of interest in a matter to be considered at a meeting of the local government, must stop participating in the meeting and immediately inform the meeting of the declarable conflict of interest including the particulars stated in section 150EQ(4) of the Act.

If the Councillor with a declarable conflict of interest does not voluntarily decide not to participate in the decision, pursuant to section 150ES(3)(a) of the Act the eligible Councillors must, by resolution, decide

(a)        whether the Councillor may participate in the decision despite the Councillors conflict of interest or

(b)       that the Councillor must not participate in the decision and must leave the place at which the meeting is being held, including any area set aside for the public and stay away while the eligible Councillors discuss and vote on the matter.

The Councillor with the declarable conflict of interest must comply with any conditions the eligible Councillors impose per section 150ES(4) and (5) of the Act.

7            Presentations / Councillor Reports


Ordinary Meeting Agenda                                                                11 December 2025

8            Reports Direct to Council

8.1         Dog Exercise Area Regional Plan and Network Blueprint

File No:                         Council Meetings

Author:                         Manager Parks and Gardens

Infrastructure and Natural Assets  

Appendices:                 App a - Dog Exercise Area Regional Plan & Network Blueprint 2025-45 23

Attachments:              Att 1 - Community Consultation Summary Report............ 5/166

Att 2 - Multi-Criteria Risk Assessments............................. 91/166

Att 3 - Maps of Beaches and Foreshore Changes........... 111/166

Att 4 - Human Rights Assessment.................................... 125/166

 

purpose

This report presents the Dog Exercise Area Regional Plan and Network Blueprint 2025-45 (Appendix A - Dog Exercise Area Regional Plan & Network Blueprint 2025-45) (the Plan) for Council consideration and endorsement.

The Plan outlines a long-term strategic framework to guide the planning, distribution, and management of dog exercise areas across the Sunshine Coast over the next 20 years. It focuses on provision across Council-owned or controlled land, including recreation parks, beaches and foreshores, environment reserves, and sports fields.

Informed through extensive community consultation, the Plan reflects Council’s commitment to providing safe, accessible, and well-managed dog exercise opportunities that respond to the needs of the community, while protecting the region’s environmental and cultural values.

Council has listened to the community and stakeholder feedback and made several key amendments to the draft Plan. This report shares key findings from the community engagement process delivering transparency and informed discussion, helping to shape a final Plan that aligns with Council’s broader strategic goals and lasting outcomes for future generations.

Executive Summary

The Dog Exercise Area Regional Plan and Network Blueprint 2025–45 presents a comprehensive strategy for the next two decades, guiding how dog exercise areas are planned, located, and managed across the Sunshine Coast. It was developed as a key initiative under the refreshed Environment and Liveability Strategy 2017–2041 and aligns with Council’s December 2023 resolution, OM23/145, to adopt a region-wide approach. The Blueprint reinforces Council’s dedication to creating safe, inclusive, and well-maintained public spaces for the community.

Extensive engagement with the community, Councillors, internal departments, and external stakeholders have informed the Plan. It incorporates contemporary research, policy alignment, community values and ensures the network meets current and future population growth trends of our community and dogs.

Following extensive community feedback and environmental assessments, several adjustments will be implemented across popular beach and reserve areas to enhance safety, protect sensitive habitats, and improve user experience.

Stumers Creek, Coolum Beach

Community input highlighted the importance of maintaining the site’s character, so only minor changes will occur. Visitors arriving by car or walking their pets past the carpark must keep dogs on-leash until they are at least 10 metres beachside of the carpark. This measure improves safety for pedestrians and vehicles. The existing off-leash zone, which extends approximately three kilometres north and south of the creek, will remain unchanged.

Currimundi Beach

To reduce conflicts and improve safety near the busy carpark, shops, picnic areas, and swimming zone, dogs will no longer be permitted to cross the mouth of Currimundi Lake between Beach Access 253 and 254. South of the lake, the current 1.25 kilometre off-leash area will continue, stretching to just north of Ann Street (approximately 50 metres north of Beach Access 262). A slight adjustment introduces an additional 50 metre buffer adjoining the Dicky Beach Bathing Reserve to protect the patrolled swimming area. There is no change to the existing off-leash area north of the lake (beach access 253).

The Plan will guide future investment, and operational decision-making, supporting a balanced and sustainable network of dog exercise areas that reflects the values and priorities of the Sunshine Coast community.

 

Officer Recommendation

That Council:

(a)     receive and note the report titled “Dog Exercise Area Regional Plan and Network Blueprint”

(b)    endorse the Dog Exercise Area Regional Plan and Network Blueprint 2025-45 (Appendix A)

(c)     progress to a Local Law Amendment Process where detailed dog access provision changes are recommended in the Plan and

(d)    note the Dog Exercise Area Regional Plan and Network Blueprint 2025-45 will inform priorities for consideration in relevant future budgets.

 

Finance and Resourcing

Implementation of the Plan’s future capital investment will be considered through Council’s annual budget process and long-term capital works planning cycles.

The Plan outlines infrastructure priorities to support the delivery of safe, accessible, and well-managed dog exercise areas across the region. These priorities include the construction of new facilities, upgrades to existing sites, installation of beach wash-down showers, and improvements to signage across a variety of open space settings. They have been staged across short, medium, and long-term timeframes, based on land currently owned or managed by Council, as well as future developer-delivered infrastructure.

The Plan outlines infrastructure priorities to support the delivery of safe, accessible, and well-managed dog exercise areas across the region. These priorities include the construction of new facilities, upgrades to existing sites, installation of beach wash-down showers, and improvements to signage across a variety of open space settings. They have been staged across short, medium, and long-term timeframes, based on land currently owned or managed by Council, as well as future developer-delivered infrastructure.Implementation includes:

·        Capital funding proposals aligned with the Plan’s staged implementation and available funding.

·        Prioritise projects based on demand, strategic value and risk mitigation.

·        Identify opportunities to leverage external funding sources such as grants and developer contributions.

·        Ensure operational budgets accommodate ongoing maintenance, compliance, and community engagement activities.

Corporate Plan

Corporate Plan Goal:       Environment and liveability

Strategic Pathway:          We serve our community by providing this great service

Operational Activity:       S12 - Recreational Parks, Open Space and Vegetation Management - Designing, planning and maintaining Council’s public open spaces for active and passive recreation.

Consultation

The development of the Plan has been guided by a robust governance framework to ensure transparency, accountability, and informed decision-making. The governance structure includes:

·        Council as the final decision-maker, supported by the Executive Leadership Team for strategic direction and advice.

·        A dedicated Project Lead Team responsible for project management, governance and working with consultants and key stakeholders.

·        A Principal Stakeholder Project Working Group providing technical and operational input.

·        A Risk Assessment Panel comprising internal technical experts to evaluate outcomes with consideration of risks of dog access provision on community values and human rights impacts.

·        Engagement through community Focus Groups, including First Nations representatives, and professional consultants, to ensure broad and inclusive input.

Councillor Consultation

The Mayor and all Councillors were actively engaged throughout the development of the Plan. Regular consultation sessions were held with portfolio Councillors and individual Councillors. Feedback received during this process was carefully considered and has informed revisions incorporated into the final version of the Plan.


 

Internal Consultation

Internal consultation was completed through a Principal Stakeholder Working Group which met regularly during the development of the Plan. In addition, several Executive Leadership Team workshops were held.

Branches included in the internal consultation included:

·        Parks & Gardens

·        Environment & Sustainability Policy

·        Customer Response

·        Environmental Operations

·        Community Development

·        Communication

·        Design & Placemaking Services

·        Sport & Community Venues

·        Property Management

·        Strategic Planning

·        Governance Policy & Process.

External Consultation

The Plan has been shaped by insights from five targeted focus groups comprising of subject matter expertise participants in the natural environment, access and inclusion, community engagement, dog-related businesses, and First Nations perspectives. In addition to these focus groups, the Plan also draws on feedback from previous community consultations related to dog exercise area projects, thus ensuring continuity and responsiveness to community feedback.

Key themes that emerged from the focus group discussions include:

·        Safety for people, dogs and wildlife

·        Accessibility

·        Signage

·        Balanced provision

·        Environmental and cultural preservation

·        Community/social benefits

·        Regulation, enforcement and education

·        Data/evidence-based planning and decision making

·        Response to future population growth

·        Planning for more dogs

·        Developer contributions required.

Community Engagement

The draft Plan was released for formal community engagement from 4 February to 7 March 2025. This consultation has provided valuable insights into community priorities and informed the identification of key opportunities to refine and strengthen the Plan. A Community Consultation Report (Attachment 1 - Community Consultation Summary Report) summarises the engagement outcomes.

Community interest in the Plan was strong, with a wide range of feedback and participation outcomes recorded. Highlights from the engagement activities include:

·        Survey participation: 2,301 valid responses submitted via the Have Your Say platform.

·        Social media outreach: 18 posts generated 50,372 impressions and 26,231 video views.

·        Pop-up sessions: 18 in-person engagement events held across the region.

·        Focus group sessions: Nine focus group sessions conducted with targeted stakeholders.

·        Written submissions: Six formal submissions received.

·        Petitions: Four petitions tabled at Council.

·        Emails: 216 emails were submitted and formally responded to.

Of significant interest, the consultation process revealed a clear division in perspectives between dog owners and non-dog owners. This distinction underscores the need for a balanced approach that considers both recreational demand and broader community expectations, including environmental and cultural protection and equitable access to public spaces.

Overall, the demographic profile of respondents demonstrates a high level of local engagement, with majority being dog owners across various age groups, genders and community interests. This breadth of input provides a strong foundation for evidence-based planning that is inclusive, balanced, and responsive to the varied needs of the Sunshine Coast community.

During the engagement period, Council received four petitions, formally tabled at Ordinary Meetings. The lead project team and Divisional Councillors met with each of the petitioners

to better understand concerns, share insights into the Plan’s objectives, and clarify key elements.

Feedback received throughout the development of the Plan has played a vital role in shaping its direction. Community insights, shared through surveys, submissions, emails, petitions, and face-to-face engagement, have been carefully considered and directly informed updates to the Plan. These contributions reflect the community’s passion for public spaces and their commitment to ensuring dog exercise areas are safe, inclusive, and well-managed.

Consultation Emerging Themes

As a result of analysing survey responses and direct email feedback, the following themes were most evident:

·        Social benefits for humans and dogs

·        Beach and foreshore provision

·        Environmental protection

·        Cultural heritage protection

·        Monitoring & funding

·        Education

·        Decision making

·        Responsibility & governance

·        Other exercise types

The community consultation provided valuable insights which include:

1.      Enhance Beach and Foreshore Access Planning

·        Reassess proposed restrictions in high-use coastal areas such as Stumers Creek and consider options available to better manage risks of dog access on environmental, social, cultural and management values, with the aim to minimise reductions to dog access.

·        Consider seasonal or time-based access models to balance recreational use.

2.      Expand and Diversify Off-Leash Areas

·        Identify underutilised open spaces for potential conversion to off-leash zones.

·        Prioritise areas with demonstrated community demand and accessibility.

·        Recognise on-leash pathway network as existing exercise provision for dogs and consider education opportunities to highlight on-leash benefits.

·        Consider private/public partnerships and promotion for dog exercise commercial opportunities outside of council managed land.

3.      Communication and Transparency

·        Publish Multi-Criteria Risk Assessment results.

·        Clarification of decision-making frameworks, including Multi-Criteria Risk Assessment and Pairwise weighting systems.

·        Develop interactive maps demonstrating current and proposed dog exercise area locations and attributes.

·        Recognition of social benefits within proposed Objectives of the Plan.

4.      Strengthen Education and Awareness Programs

·        Partner with local trainers, vets, and community groups to promote responsible dog ownership.

·        Continue campaigns on dog etiquette, environmental stewardship, and cultural sensitivity.

5.      Integrate Cultural Heritage Values

·        Collaborate with Kabi Kabi and Jinibara First Nations Peoples to embed cultural knowledge and interpretation.

·        Include cultural education elements in signage and community programs.

·        Recognise and protect culturally significant sites within the network.

6.      Funding and Governance

·        Provide transparent information on funding sources, including Council, developer contributions, and use of dog registration fees.

·        Explore community co-investment models for infrastructure upgrades.

·        Consider opportunities to enhance ongoing management and enforcement.

7.      Monitor and Evaluate Implementation

·        Establish a framework for ongoing monitoring of dog exercise area usage, compliance, and environmental impacts.

·        Use feedback loops with community and stakeholders to adapt and improve the network over time.

·        Consider pilot programs (with community) to test shared-use arrangements regarding monitoring and assessment where feasible.

Proposal

At the Ordinary Meeting held in December 2023, Council resolved to adopt the proposed Amendment to Subordinate Local Law No. 2 (Animal Management) 2023, introducing several changes to dog off-leash areas in and around Point Cartwright and Buddina. As part of that resolution, Council noted that the Chief Executive Officer would undertake, complete, and report on a proposed region-wide Dog Exercise Area Regional Plan and Network Blueprint.

Developed as a key action under the Environment and Liveability Strategy 2017-2041 (2023 refresh) (Operational Activity 2.3.5), the Plan provides a long-term strategic framework with a focus on the provision of dog exercise areas on Council-owned or controlled land, including recreation parks, beaches and foreshores, environment reserves, and sports fields. This is also underpinned by delivering a network of safe and suitable dog exercise areas that meets the current and future needs of our growing Sunshine Coast communities, while protecting the natural environment and culturally sensitive landscapes.

The Dog Exercise Area Regional Plan and Network Blueprint 2025-45 considers the appropriateness of the existing dog exercise network and delivery of provision for a future network that services user needs and aligns with our region’s environmental and community values.

The Plan emphasises the importance of dog ownership, which provides a range of physical, mental, and social benefits that contribute positively to individual wellbeing and community health. Access to designated off-leash areas encourages active lifestyles, while the companionship of dogs supports mental health wellbeing.

Socially, dogs help foster community connections supporting casual interactions between residents, strengthening neighbourhood ties while offering affordable recreation opportunities for families and individuals, contributing to inclusive and active communities.

1.       The Plan seeks to balance the needs of dogs and their owners with other community values, through the following five objectives: To provide sufficient access to dog exercise areas close to where dog owners live: provide dog owners with adequate access to the dog exercise area network within reasonable travel distance, supporting social and wellbeing benefits.

2.       To promote fair access to recreation opportunities across the region: balance the needs of dog owners and non-do owners with growing community demand for other outdoor recreation and open space.

3.       To protect environmental values: safeguard cultural values, landscapes, habitats, and wildlife in the region for current and future generations.

4.       To maintain the safety and comfort of the community: ensure dog exercise areas are safe, inclusive, and provide dog-free areas for those who prefer not to encounter dogs. Support education of compliance and responsible dog ownership.

5.       To enable appropriate budgeting and prioritisation: enable efficient and fair allocation of Council’s capital works and maintenance budget.

The Plan is structured around several key elements including:

·        Strategic framework – aligning with Council’s broader strategic direction, including the Environment and Liveability Strategy 2017-2041 (2023 refresh), which guides sustainable growth while protecting natural assets; the Sunshine Coast Community Strategy 2019–2041, which promotes vibrant, inclusive communities connected to open spaces; and the Regional Economic Development Strategy 2013–2033, which supports tourism and recreational experiences as part of a resilient regional economy.

·        Community profile, vision and objectives – detailing dog ownership trends and establishing long-term goals for the dog exercise area network.

·        Community and stakeholder feedback – summarising engagement outcomes that have shaped the Plan’s direction.

·        Standards and assessment criteria – defining desired service levels and tools for evaluating suitability of potential dog exercise area sites.

·        Network blueprint and action plan – recommending future dog exercise area localities, upgrades, and implementation strategies to meet projected needs.

The Plan incorporates current data, industry research, and community values that determine the type of dog exercise areas to be provisioned, including the future desired standards of service and levels of embellishment for each facility type.

The Network Blueprint identifies the localities in need of additional dog exercise area provision and establishes prioritisation for delivery based on population projections. In addition, the Network Blueprint provides justification for future site-specific investigations, which utilises balanced criteria established in the Plan to guide assessment of new dog exercise areas, or changes to existing dog exercise areas in priority areas.

Community consultation survey results provided practical insights and valuable perspectives on the Plan, resulting in consideration of alternative approaches to manage or mitigate associated risks, particularly at key locations across the region. Many respondents offered detailed feedback on specific beach and foreshore areas, highlighting both opportunities and concerns related to access, environmental sensitivity, and user experience. These location specific insights have been assessed using the Multi-Criteria Risk Assessment (Attachment 2 – Multi-Criteria Risk Assessments) framework, which provides a consistent, values-based methodology for decision-making.

A range of refinement opportunities have been identified to enhance the Dog Exercise Area Regional Plan 2025–45 ahead of its finalisation. These opportunities are grouped into key

thematic areas of the Plan—Recreation Parks, Beaches and Foreshores, Environmental Reserves, and Sports Fields and directly respond to community feedback:

Sports Fields

·        Prohibit dogs from all active playing surfaces however continue to allow on-leash in common areas.

·        Continue to provide a permit process to support organised dog events on active playing surfaces.

Recreation Parks

·        Include Eumundi for a future local dog exercise area.

·        Include Coolum for a future local dog exercise area. Increase provision to improve access and reduce pressure on northern beaches.

Environment Reserves

·        Prohibit dogs from a number of high conservation value environment reserves as detailed within the Plan.

·        Increase regulation at Maleny Community Precinct to protect platypus populations.

Beaches and Foreshores

Stumers Beach

·        Minor amendment to move off-leash boundary 10m east of the carpark entry to the creek, with clearly defined signage on each side of Stumers Creek to indicate the boundary between off-leash and on-leash access.

·        Aligns with Multi-Criteria Risk Assessment.

Rocky Foreshores (Point Perry, Point Arkwright, Point Cartwright, Moffat Headland and Caloundra Headland)

·        Dogs prohibited.

·        Aligns with Multi-Criteria Risk Assessment.

Shelly Beach

·        Minor change to draft Plan recommendation

·        Reinstatement of 150m of sandy beach at northern end of Shelly Beach for seasonal, timed off-leash access.

·        Aligns with Multi-Criteria Risk Assessment.

Currimundi/Ballinger Beach

·        Change to draft Plan recommendation.

·        Minor adjustment to southern off-leash boundary to increase off-leash provision for an additional 50m south of the beach access (261) ramp. Aligns with Dicky Beach Bathing Reserve boundary.

·        Retain off-leash provision from Robe St (256) to Gothic Parade (255) at Currimundi beach.

·        Aligns with Multi-Criteria Risk Assessment.

Alex Beach

·        Minor change to draft Plan recommendation.

·        Prohibit dog access north of beach access 164.

·        The existing access ramp provides improved equitable access at beach access 164 (165 is less accessible than 164).

·        Aligns with Multi-Criteria Risk Assessment.

These amendments are presented in maps available in Attachment 3 - Maps of Beaches and Foreshore Changes.

The Plan proposes the establishment of 22 new dog off-leash park facilities, upgrades to eight existing sites, and the installation of improved signage across the region to enhance accessibility and user experience. Additionally, the Plan introduces a new dog off-leash beach area and the provision of beach wash-down showers to support responsible pet ownership and improve amenity.

Upon implementation, the total number of dog parks and beach sites available for public use will increase to 69. This represents a significant expansion of the regional network and reflects Council’s commitment to meeting the evolving needs of dog owners and the broader community.

Importantly, the Plan will enable dogs and their owners to access 34.3 kilometres of Council-managed coastline, equating to 73 per cent of the region’s total 47.1 kilometres of beaches. This substantial level of access supports active lifestyles, social connection, and the enjoyment of the region’s natural assets.

In addition to the opportunities listed above, community feedback on the following items also inform the Plan:

·        Provide updates to the Plan objectives to strengthen and better reflect social values and emphasise the importance of community education.

·        Improved strategic alignment demonstrating the Plan’s alignment with Council’s Management Plan for Domestic Animals (Cats and Dogs) 2021–2030.

·        Improved clarity of the Multi-Criteria Risk Assessment including the Pairwise framework methodology used in site evaluations.

·        Transparency of site assessments including publication of final site-based assessments conducted under the Multi-Criteria Risk Assessment framework.

·        Recognition of on-leash pathway networks as part of the dog exercise provision.

·        Consider location-specific regulation of dog-related activities, informed by incident data, formal feedback, and other relevant evidence.

Legal

The Dog Exercise Area Regional Plan & Network Blueprint 2025-45 complies with, and supports the objectives of the following legislation:

·        Aboriginal Cultural Heritage Act 2003 (Qld)

·        Animal Management (Cats and Dogs) Act 2008 (Qld)

·        Anti-Discrimination Act 1991 (Qld)

·        Coastal Protection and Management Act 1995 (Qld)

·        Disability Discrimination Act 1992 (Cth)

·        Environment Protection and Biodiversity Conservation Act 1999 (Cth)

·        Guide, Hearing and Assistance Dogs Act 2009 (Qld)

·        Human Rights Act 2019 (Qld)

·        Nature Conservation Act 1992 (Qld)

·        Coastal Protection and Management Act 1995 (Qld)

·        Local Government Act 2009 (Qld)

In accordance with this legislative obligation, Council has applied a human rights lens to its actions and decisions involving dog exercise areas, specifically in the context of developing the Plan. A comprehensive Human Rights assessment (Attachment 4 - Human Rights Assessment) of the Dog Exercise Area Regional Plan & Network Blueprint 2025-45 has concluded that it is compatible with the Human Rights Act 2019 (QLD).

Although the Plan involves considerations that intersect with rights protected under the Act, the assessment confirms that any potential limitations are lawful, serve a legitimate purpose, and are rational, necessary, and proportionate. The Plan is therefore considered fair and appropriately balanced in its approach to human rights.

Policy

The Dog Exercise Area Regional Plan 2025–45 aligns with key strategic directions outlined in Council’s overarching policy frameworks. It supports the creation of inclusive, vibrant, and well-connected public spaces that reflect community values and needs.

Sunshine Coast Community Strategy 2019–2041

The Plan contributes to the Strategy’s vision of a thriving community by enhancing access to open spaces—such as parks, beaches, and sports grounds—that foster social connection, health, and wellbeing. It directly supports outcome statements 2.1.1 and 2.1.2, ensuring community places and spaces are accessible and active.

Environment and Liveability Strategy 2017-2014 (2023 refresh)

The Plan delivers on transformational action 11.6 under the “Expanding Our Greenspace” initiative, which calls for the development and implementation of a Dog Exercise Area Plan and Network Blueprint. It supports the Strategy’s goal of providing 5ha of open space per 1,000 residents and contributes to the preservation and enhancement of the natural environment while improving regional liveability.

Regional Economic Development Strategy 2013–2033

By promoting vibrant public spaces and recreational opportunities, including dog exercise areas, the Plan supports the region’s high-value tourism, sport, and leisure sectors. These amenities help attract skilled workers and investment, contributing to a resilient and climate-ready economy.

Risk

Should Council choose not to endorse the Dog Exercise Area Regional Plan & Network Blueprint 2025–45, the following risks may arise for both the organisation and the community:

Network Gaps: The long-term vision and objectives of the Plan will not be implemented, resulting in shortfalls across the dog exercise area network, and creating uncertainty for future dog exercise area provision.

Reputational Impact: Council may be perceived as not meeting key outcomes outlined in the Environment and Liveability Strategy, Operational Plan, and Corporate Plan. There may also be negative feedback received if the proposed changes are endorsed, where there is a reduction in access for certain sites.

Funding Limitations: Council may miss opportunities to secure external or developer funding aligned with current and future dog exercise provision targets identified in the Plan.

Community Division: Gaps in dog exercise provision may persist across the region, potentially becoming localised and leading to fragmented community values and reduced cohesion.

Legislative Non-Compliance: Council may increase its risk of legislative non-compliance with the legislation listed above.

Previous Council Resolution

At the Ordinary Meeting held in December 2023, Council resolved to adopt the proposed Amendment to Subordinate Local Law No. 2 (Animal Management) 2023, introducing several changes to dog off-leash areas in and around Point Cartwright and Buddina. As part of that resolution (OM23/145), Council noted that the Chief Executive Officer would undertake, complete, and report on a proposed region-wide Dog Exercise Area Regional Plan and Network Blueprint (the Plan).

Ordinary Meeting 14 December 2023 (OM23/145)

That Council:

(a)     receive and note the report titled “Amendment Subordinate Local Law No. 2 (Animal Management) 2023”

(b)     resolve to make Amendment Subordinate Local Law No. 2 (Animal Management) 2023 at Appendix A, which has been amended in the following manner following consideration of public submissions as detailed in this report:

(i)      in section 4(2), substitute a revised map SLL 2.5.19 (Point Cartwright, Buddina) for inclusion in schedule 5 (Exclusion of animals from specific places)

(ii)     in section 5(2), insert a new row 11 to declare a new dog off-leash area (for Point Cartwright, Buddina, beach access 196 to 196T), which will operate only from 4.00pm to 8.00am, Monday to Friday

(iii)    in section 5(3), substitute a revised map SLL 2.6.19 (Point Cartwright, Buddina, beach access 198 to 201) and insert a new map 2.6.20 (Point Cartwright, Buddina, beach access 196 to 196T) to delineate the new dog off-leash area

(iv)    insert a new section 6 in the Amendment Subordinate Local Law to state that row 11 and map SLL 2.6.20 (relating to the new dog off-leash area at Point Cartwright) will expire on 30 June 2025

(c)     note it is considered there are no anti-competitive provisions in Amendment Subordinate Local Law No. 2 (Animal Management) 2023 and

(d)     note the Chief Executive Officer plans to undertake, complete and report back to Council before 30 June 2025 on a proposed region-wide dog exercise area plan and associated network blueprint.

Related Documentation

There is no related documentation relevant to this report.

Critical Dates

No critical dates relevant to this report.

Implementation

Should Council resolve to adopt the Dog Exercise Area Regional Plan and Network Blueprint 2025-45 the implementation process will include initiation of a local law amendment to give effect to relative components of the Plan.

 


 

Ordinary Meeting Agenda

Item 8.1            Dog Exercise Area Regional Plan and Network Blueprint

Appendix A     Dog Exercise Area Regional Plan & Network Blueprint 2025-45

11 December 2025

 



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Ordinary Meeting Agenda                                                                11 December 2025

8.2         Development Application for Material Change of Use to Establish a Telecommunication Facility - 33 Rim Road, Buderim

File No:                         MCU24/0325

Author:                         Principal Development Planner

Sustainable Growth and Planning  

Attachments:              Att 1 - Detailed Assessment Report...................................... 175

Att 2 - Proposal Plans.............................................................. 219

Att 3 - Submitter Heat Map.................................................... 223

 

purpose

The purpose of this report is to seek Council’s determination for a Development Application for Material Change of Use of Premises to establish a Telecommunication Facility at 33 Rim Road, Buderim. The application is before Council due to the level of community interest regarding the proposed development.

Executive Summary

The proposal is for a 29.2 metre tall monopole and ground-based equipment, to host Optus infrastructure and provide network services to parts of north Buderim and south-west Maroochydore, including areas along Wises Road, within the Wises Farm development site, and within Sunshine Cove.

A total of 125 properly made submissions, were received during the public notification period for the application. All but 3 of these submissions oppose the proposal.

The application does not comply with, nor can it be conditioned to comply with, a number of the assessment benchmarks contained within the Sunshine Coast Planning Scheme 2014 (the Planning Scheme), including the Strategic Framework, the Buderim local plan code and the Telecommunications facility code. The areas of conflict relate to impacts on visual amenity and local character.

It is considered that there are no other relevant matters applicable to the application, including the existence of a planning, economic or community need, to justify approving the application despite the non-compliances.

A detailed assessment of the application has been undertaken and is included in the officer’s Detailed Assessment Report at Attachment 1 to this report.


 

Officer Recommendation

That Council:

(a)     receive and note the report titled “Development Application for Material Change of Use to Establish a Telecommunication Facility - 33 Rim Road, Buderim” and

(b)     REFUSE Application MCU24/0325 for a Material Change of Use of Premises to establish a Telecommunications Facility situated at 33 Rim Road, Buderim for the following reasons:

i.        The proposal is located in close proximity to residential premises.

ii.       The proposal is not located to minimise impacts on the amenity of nearby residential uses and public spaces.

iii.      The height of the proposal exceeds the building height specified for the site and the height of surrounding vegetation.

iv.      The proposal is not of a scale and intensity that is generally less than other parts of the central Sunshine Coast.

v.       The proposal is not integrated with its setting and would be visually dominant or obtrusive above the natural setting in some view sheds.

vi.      The proposal has not demonstrated achievement of Strategic Outcomes 3.6.1(b), 3.8.1(d) and 3.8.1(g), and Specific Outcomes 3.6.2.1(e), 3.6.2.1(i), 3.6.7.1(c)(ii), 3.8.2.1(e) & 3.8.2.1(g) of the Strategic Framework.

vii.     The proposal has not demonstrated achievement of the following assessment benchmarks of the Sunshine Coast Planning Scheme 2014:

(a)    The Purpose and Overall Outcomes (a), (c), and (e)(iii), and Performance Outcome PO1 of the Height of buildings and structures overlay code

(b)    The Purpose and Overall Outcome (c) of the Buderim local plan code

(c)     The Purpose and Overall Outcomes (a), (d) and (e) of the Community facilities zone code and,

(d)    The Purpose and Overall Outcomes (a) and (b), and Performance Outcomes PO1 and PO2 of the Telecommunications facilities code.

Finance and Resourcing

In the event of an approval, the proposed Telecommunications Facility would not levy an infrastructure charge as it is considered a minor use under the current Infrastructure Charges Resolution.

Corporate Plan

Corporate Plan Goal:       Managing for growth

Strategic Pathway:          We serve our community by providing this great service

Operational Activity:       S19 - Urban Planning and Development assessment - Providing strategic and statutory urban planning, infrastructure planning and charges, development assessment and compliance services.

Consultation

Councillor Consultation

Councillor E Hungerford as the Divisional Councillor has been briefed throughout the assessment of the application.

The Managing for Growth Portfolio Councillors, Councillor W Johnston and Councillor C Dickson have been consulted during the assessment process.

All Councillors were advised of the application at the time of lodgement.

Internal Consultation

The application was referred to and/or discussed with the following internal Council specialists and their assessment forms part of this report:

·        3D Project Officer, Urban Design and Architecture Team

·        Team Leader Engineering and Construction, Specialist Services Team

·        Principal Environmental Management Officer, Specialist Services Team

·        Biodiversity Officer, Specialist Services Team

·        Landscape Officer, Specialist Services Team

External Consultation

There has been no external consultation undertaken in relation to this report.

Community Engagement

The application was publicly notified for 15 business days between 28 January 2025 and 18 February 2025 in accordance with the requirements of the Planning Act 2016.  A total of 184 submissions were received, of which 125 were determined to be ‘properly made’ in accordance with the Planning Act 2016. All but 3 of the submissions received oppose the proposed development.

A summary of the issues raised by submitters together with a response is provided in the officer’s Detailed Assessment Report at Attachment 1 of this report.

A map identifying the locations of where the submissions were received from is provided in Attachment 3.

Proposal

The application seeks approval for a Development Permit for Material Change of Use of Premises to Establish a Telecommunication Facility at 33 Rim Road, Buderim.

The proposal is for a 29.2 metre tall telecommunication tower including:

·        a 25 metre tall monopole structure in the southern portion of the site

·        a 4.2 metre tall slimline ‘turret’ headframe on top of the monopole accommodating:

o   three (3) panel antennas (for 4G services) and,

o   three (3) panel antennas (for 5G services)

·        one (1) equipment cabinet located at ground level and,

·        ancillary equipment associated with the operation and safety of the facility, including remote radio units, cabling, and antenna mounts.

The facility will be located within a security fenced compound with a 3 metre wide double access gates, above the existing water reservoir that occupies the site.

The tower is proposed by Indara to carry Optus network services with the purpose of improving indoor 4G coverage & 5G coverage to areas within north Buderim and south-west Maroochydore, including Sunshine Cove and the Wises Farm development site, and pockets of properties near Wises Road and North Buderim Boulevard.

The infrastructure will be in compliance with the Australian Communications and Media Authority Electromagnetic energy regulatory arrangements. The facility will also comply with Australian government regulations in relation to emission of electromagnetic energy.

The site is included in the Community Facilities Zone, and a Telecommunications Facility in this zone requires impact assessment under the Planning Scheme.

There are about 285 residential premises within 400m of the site, and many of these residents made submissions objecting to the proposal, citing impacts to amenity.

Assessment of the proposal has determined that whilst the tower would provide for improved coverage outcomes to the target area, it would be highly visible at some locations and would cause amenity impacts to private properties and public spaces, particular those in close proximity to the subject site.

Overall, the visual impact assessment undertaken by the applicant and by Council, and level of community opposition indicates that the proposal would have unacceptable amenity impacts to nearby residents, and any coverage benefit is insufficient to overcome the identified conflicts with the assessment benchmarks in the Planning Scheme.

On balance, it is considered that the application has not clearly demonstrated that there is a compelling economic need, planning need or overriding community interest to justify approval of the proposal despite the conflicts with various Planning Scheme outcomes relating to the protection of amenity and local character.

The non-compliances with the Planning Scheme also cannot be overcome through reasonable and relevant conditions and there are no other relevant matters applicable to the application that justify approving the proposed development despite the non-compliances described in this report.

Due to the above-mentioned conflicts with the Planning Scheme, the application is recommended for refusal.

Legal

There are currently no legal implications relevant to this report, however Council’s decision can be appealed to the Planning and Environment Court by the applicant and any properly made submitter to the application. Council will proceed with any required actions resulting from any legal action.

Policy

The application has been assessed against the Sunshine Coast Planning Scheme 2014 and all relevant Council policies.

Risk

This matter can be appealed to the Planning and Environment Court by the applicant or any properly made submitters to the application. Council will proceed with any required actions resulting from any legal action.

Previous Council Resolution

There is no previous Council resolution relevant to this report.

Related Documentation

A copy of the officer’s Detailed Assessment Report is included as Attachment 1 to this report.  The Detailed Assessment Report contains all the specific assessment details under the Planning Scheme considered in Council’s assessment of this application.

A copy of the Proposal Plans is provided as Attachment 2 to this report.

A map identifying the locations of where the submissions were received from is provided in Attachment 3 to this report.

Critical Dates

The decision due date is 11 December 2025 in accordance with the provisions of the Planning Act 2016.

Implementation

Should the recommendation be accepted by Council, Council officers will communicate the outcome of Council’s resolutions to the applicant and submitters as appropriate.

 


 

Ordinary Meeting Agenda

Item 8.2            Development Application for Material Change of Use to Establish a Telecommunication Facility - 33 Rim Road, Buderim

Attachment 1  Detailed Assessment Report

11 December 2025

 


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Ordinary Meeting Agenda

Item 8.2            Development Application for Material Change of Use to Establish a Telecommunication Facility - 33 Rim Road, Buderim

Attachment 2  Proposal Plans

11 December 2025

 


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Ordinary Meeting Agenda

Item 8.2            Development Application for Material Change of Use to Establish a Telecommunication Facility - 33 Rim Road, Buderim

Attachment 3  Submitter Heat Map

11 December 2025

 


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Ordinary Meeting Agenda                                                                11 December 2025

8.3         Infill Development Incentives Policy - Final Extension

File No:                         Council Meetings

Author:                         Coordinator Infrastructure Policy & Charges

Sustainable Growth and Planning  

Appendices:                 App a - Infill Development Incentives Policy - Final Extension 231

Attachments:              Att 1 - Fact Sheet Infill Development Incentives Policy - Final Extension 239

 

purpose

This report seeks Council’s approval to:

(a)     extend the “substantially commenced” date for developments approved under the Infill Development Incentives Policy by six months, moving the deadline from 30 December 2025 to 30 June 2026 and

(b)     reduce the infrastructure charges discount applicable to these developments from 50% to 25%.

As with previous iterations of the policy, a limited financial incentive - in the form of reduced infrastructure charges - will continue to apply to already approved developments that fully comply with the revised Infill Development Incentives Policy.

Executive Summary

The Infill Development Incentives Policy, originally adopted by Council to stimulate development in underinvested areas of Caloundra and Nambour, is no longer accepting new applications but remains applicable to a limited number of previously approved projects.

The policy, which began on 3 July 2017 and has undergone multiple extensions, is currently set to expire on 30 December 2025. Although uptake has been modest over the life of the program, recent requests to extend the sunset date reflect ongoing interest as well as continuing challenges faced by development projects in some areas. 

Council officers propose a final 6-month extension of the policy sunset date to reinforce Council’s commitment to local investment in Caloundra and Nambour, while also proposing a reduction in the infrastructure charges discount from 50% to 25% during the extension period.  This approach acknowledges the policy’s repeated extensions and the consistent communication of its limited duration.

Officer Recommendation

That Council:

(a)     receive and note the report titled “Infill Development Incentives Policy - Final Extension” and

(b)     adopt the Infill Development Incentives Policy - Final Extension (Appendix A).

Finance and Resourcing

As outlined in the previous Council Report titled “Infill Development Incentives Policy” (Ordinary Meeting on 15 June 2017):

“The proposed reduction in infrastructure charges will result in a reduced revenue stream for the provision of trunk infrastructure. The incentives program has a cap of $10 million on the offer of reduced charges to manage the financial commitment and its impact. The extent of uptake of the incentives offer is unknown and unpredictable, such that the financial impact over the two financial years cannot be stated, but, notably, cannot exceed $10 million. It should also be noted that the adoption of the draft Policy to apply a targeted reduction in Infrastructure Charges will not result in a compensatory call on general revenue.”

To date, a total of $855,502 in incentives has been recognised. There are currently eight approved developments that have not yet reached substantial commencement, as defined by the policy. This figure excludes superseded approvals for the same site and includes Stage 2 of one approval.

Aerial photography from August 2025 indicates minimal progress on most of these sites, although progress towards active development does seem to be being made on some key projects.

The total levied infrastructure charges (excluding indexation) for these remaining approvals amount to $5,000,479, which under the current 50% discount represents a potential reduction in revenue of $2,500,240.

If the discount is reduced to 25%, the potential relief in infrastructure charges would be $1,250,120 (unindexed).

Should Council approve an extension to the policy’s sunset date, it is proposed that the $10 million cap remain in place. However, it should be noted that this cap will have no practical effect, as the policy is no longer open to new applications and the total value of levied charges for approved developments does not exceed the cap.

Corporate Plan

Corporate Plan Goal:       Managing for growth

Strategic Pathway:          We serve our community by providing this great service

Operational Activity:       S19 - Urban Planning and Development assessment - Providing strategic and statutory urban planning, infrastructure planning and charges, development assessment and compliance services.

Consultation

Councillor Consultation

Councillors were provided a general brief about the proposed extension to the policy.

Councillor Landsberg and Councillor Law were specifically advised of the proposed extension to the policy as it related to potential developments in their Divisions.

Internal Consultation

Internal consultation was undertaken with relevant branches when the Policy was initially considered by Council and during subsequent reports addressing proposed extensions. In view of the limited scope of this report and acknowledging the prior consultation that has occurred throughout the policy development process, no additional internal consultation beyond the standard review process has occurred in its preparation.

External Consultation

No external consultation has been undertaken in relation to this report.

Community Engagement

The policy extension will be advised to the small number of previously approved applicants, as and if required.

An updated version of the policy and related materials will be published on Council’s website.

Proposal

The Infill Development Incentives Policy is no longer open to new development applications. However, it remains applicable to a small number of approved developments that have not yet reached the stage of substantial commencement.

The policy was originally introduced to encourage new development in targeted areas of Caloundra and Nambour, which were experiencing relatively low levels of development activity and private investment at the time.

The policy offers a 50% reduction on infrastructure charges for qualifying development that meets certain criteria.

The current version of the policy operates independently of a now-ceased matching policy previously implemented by Unitywater.

The policy commenced on 3 July 2017, with applications closing on 30 June 2019. A three-year extension was approved in May 2019, extending the policy until 30 June 2022. A further extension was approved in May 2022, extending the policy to 30 June 2025, with a sunset date of 30 December 2025.

Although uptake of the policy has remained modest over the life of the program, Council has recently received several requests to extend the sunset date for development that has commenced or is near to commencing construction.

One final extension (of this element of the policy only) is considered acceptable, reflecting Council’s ongoing support for investment in these areas and acknowledging the funding and construction cost challenges that have impacted development projects in recent years.

However, in proposing one final extension to the sunset clause, it is also considered appropriate to reduce the infrastructure charges discount from 50% to 25%. This adjustment recognises that the policy has already been extended on multiple occasions and that proponents have had consistent notice of its intended limited duration.

The policy should not be extended indefinitely as its limited duration is a key feature that was intended to attract and bring forward project investment.

Legal

Infrastructure Charges are levied under the Planning Act 2016. Council has the authority to adopt infrastructure charges provided any charge is not greater than the maximum allowed under statute. This proposal complies with that authority.

Policy

The revised Infill Development Incentives Policy will complement Council’s current Infrastructure Charges Resolution (No. 9) 2022.

Risk

There are no known risks associated with implementing this policy. Financial matters are managed by capping the benefits at $10 million and noting that there are only a very small number of development projects (8 in total) that remain potentially eligible to take advantage of the policy.

Previous Council Resolution

Ordinary Meeting 15 June 2017 (OM17/101)

That Council:

(a)     receive and note the report titled "Infill Development Incentives Policy" and

(b)     adopt Appendix A - Draft Infill Development Incentives Policy

Ordinary Meeting 23 May 2019 (OM19/68)

That Council:

(a)     receive and note the report titled “Infill Development Incentives Policy - Extension” and

(b)     adopt the Draft Infill Development Incentives Policy – Extension (Appendix A).

Ordinary Meeting 26 May 2022 (OM22/39)

That Council:

(a)     receive and note the report titled “Infill Development Incentives Policy - Extension” and

(b)     adopt the Draft Infill Development Incentives Policy – Extension (Appendix A).

Related Documentation

Infrastructure Charges Resolution (No. 9) 2022.

Critical Dates

The policy extension to the substantially commenced date and change to the incentive reduction amount is proposed to commence on 31 December 2025 and remain valid until 30 June 2026.


 

Implementation

Should the recommendation be accepted by Council, it is noted that:

(a)     the updated version of the Infill Development Incentives Policy (and related materials) will be published on Council’s website

(b)     the Policy will be applied as updated and

(c)     all aspects of the policy will lapse and no longer have effect on 30 June 2026.

 


 

Ordinary Meeting Agenda

Item 8.3            Infill Development Incentives Policy - Final Extension

Appendix A     Infill Development Incentives Policy - Final Extension

11 December 2025

 


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Ordinary Meeting Agenda

Item 8.3            Infill Development Incentives Policy - Final Extension

Attachment 1  Fact Sheet Infill Development Incentives Policy - Final Extension

11 December 2025

 


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Ordinary Meeting Agenda                                                                11 December 2025

8.4         November 2025 Financial Performance Report (Late Covering Report)

Report to be provided.

 

 


Ordinary Meeting Agenda                                                                11 December 2025

8.5         Audit Committee Meeting, 20 November 2025

File No:                         Council Meetings

Author:                         Manager Audit, Assurance and Risk Advisory Services

Finance and Commercial Partnerships  

Appendices:                 App a - Minutes of the Audit Committee Meeting of 20 November 2025       251

 

purpose

To provide Council with a report on matters reviewed at the Audit Committee (“the Committee”) meeting held on 20 November 2025 and recommendations made by the Committee to Council.

This report is provided in fulfillment of Council’s obligations under section 105 of the Local Government Act 2009 and section 211 of the Local Government Regulation 2012.

Executive Summary

Under section 105 (2) of the Local Government Act 2009, Council is required to establish and maintain an Audit Committee. Council’s Audit Committee is comprised of Mr Mitchell Petrie (Independent Chair), Mr Pat McCallum (Independent Member), Mr Alan Pigott (Independent Member), Councillor E Hungerford and Councillor J Broderick.

Under Clause 6 of the Audit Committee Charter, the Committee meets (at a minimum) four times each year or as determined by Council or the Committee.

The agenda for the Audit Committee on 20 November 2025 covered these matters:

·        Meeting Minutes and Audit Committee Resolutions/Action Items

·        Chief Executive Officer Update

·        Chief Financial Officer Update

·        Finalisation of Council's 2024-25 Financial Statements Audit Process

·        Project Office: Update on Asset Management Program

·        Integrity Report

·        Subsidiaries and Controlled Entities Update

·        Compliance Program Update

·        Strategic Risk Update Report

·        Internal Audit Program of Work update

·        Recommendation Monitoring

·        Sponsorships Internal Audit Report

·        Planning for the 2025-26 Financial Statement Audit Process

 

Officer Recommendation

That Council:

(a)     receive and note the report titled “Audit Committee Meeting, 20 November 2025” and

(b)     endorse the Minutes of the Audit Committee meeting of 20 November 2025 at Appendix A to this report.

Finance and Resourcing

There are no financial or resourcing issues specifically associated with this report. The report fulfils the statutory reporting obligations of Council.

Corporate Plan

Corporate Plan Goal:       Organisational excellence

Strategic Pathway:          We serve our community by providing this great service

Operational Activity:       S30 - Corporate Governance - Provision of corporate governance, legal, audit and risk management services that builds adaptation, resilience and supports transparent, ethical and informed decision making.

Consultation

Councillor Consultation

Councillors Broderick and Hungerford attended and participated in the Audit Committee meeting on 20 November 2025.

All Councillors received the Audit Committee agenda and papers prior to the meeting.

Internal Consultation

The Chief Executive Officer and other Executive Leadership Team (ELT) members participated in the Committee meeting and contributed to the development of the Committee Agenda papers.

Other officers consulted in the preparation of papers for consideration at the Audit Committee meeting on 20 November 2025: 

·        Coordinator Financial Accounting, Finance and Commercial Partnerships

·        Asset Management Program Manager, Business Transformation and Performance

·        Coordinator Risk and Insurance, Finance and Commercial Partnerships

·        Corporate Compliance Officer, Finance and Commercial Partnerships

·        Manager Ethical Standards, Business Transformation and Performance

·        Coordinator Integrity Management, Business Transformation and Performance

·        Principal Auditor, Finance and Commercial Partnerships

The Chief Executive Officer and all ELT members received the Audit Committee agenda and papers prior to the meeting.

External Consultation

The independent members of the Committee were present at the Committee meeting on 20 November 2025.

All attendees received the Audit Committee agenda and papers prior to the meeting.

Proposal

Under section 105 (2) of the Local Government Act 2009, Council (as a large local government) must establish and maintain an Audit Committee.  The Act provides the Audit Committee has the following functions:

(a)     monitors and reviews—

(i)      the integrity of financial documents; and

(ii)     the internal audit function; and

(iii)    the effectiveness and objectivity of Council’s internal auditors; and

(b)     makes recommendations to Council about any matters that the Committee considers need action or improvement.

The Committee has no delegated decision-making authority. The Committee is, however, a source of independent advice to Council and the Chief Executive Officer.

The Committee is comprised of Mr Mitchell Petrie (Independent Chair), Mr Pat McCallum (Independent Member), Mr Alan Pigott (Independent Member), Councillor E Hungerford and Councillor J Broderick.

The overall objective of the Committee is to assist Council and the Chief Executive to discharge their responsibilities, in particular:

·        corporate governance and responsibilities in relation to the organisation’s financial reporting, internal control structure, risk management systems and the external and internal audit functions

·        maintain an independent and objective forum promoting transparency, accountability and an ethical culture throughout Council

·        maintain open lines of communications with Council, Executive Management, External Audit and Internal Audit, to exchange information and views

·        oversee and appraise the quality and efficiency of audits conducted by both the Internal and External Audit functions and

·        ensure both the Internal and External Audit functions are independent and effective.

Under section 211 of the Local Government Regulation 2012, the Committee must provide Council with a written report about the matters reviewed at its meetings and make recommendations to Council on any matters the Committee considers need action or improvement.  The Committee meets at least four times each year.

 

The most recent meeting of the Audit Committee took place on 20 November 2025.  The minutes of the Committee meeting are provided at Appendix A to this report.

Legal

This report to Council has been developed in fulfillment of Council’s statutory obligations under the Local Government Act 2009 and Local Government Regulation 2012.

Policy

Conducted in accordance with any requirements of the:

•        Audit Committee Charter

•        Internal Audit CharterInsert text

Risk

Specific risks associated with each matter contained in the Committee Agenda reports have been raised and addressed in the briefings to the Committee.

Previous Council Resolution

Ordinary Meeting 13 November 2025 (OM25/103)

That Council:

(a)     receive and note the report titled “Audit Committee Meeting 23 October 2025” and

(b)     endorse the Minutes of the Audit Committee meeting of 23 October 2025 at Appendix A to this report.

Ordinary Meeting 13 November 2025 (OM25/104)

That Council:

(a)     receive and note the report titled “Appointment of Independent Audit Committee Member”

(b)     approve the appointment of the independent Audit Committee member as recommended, for a term from 31 October 2025 to 31 December 2029 and

(c)     authorise the Chief Executive Officer to publicly release the name of the person appointed as a member of the Audit Committee, should Council endorse the recommendations in this report.

Ordinary Meeting 18 September 2025 (OM25/83)

That Council:

(a)     receive and note the report titled “Audit Committee Meeting 1 September 2025” and

(b)     endorse the Minutes of the Audit Committee meeting of 1 September 2025 at Appendix A to this report.

Ordinary Meeting 19 June 2025 (OM25/55)

That Council:

(a)  receive and note the report titled “Audit Committee Meeting 19 May February 2025”;

(b)  endorse the Minutes of the Audit Committee meeting of 19 May 2025 at Appendix A to this report; and

(c)  accept the recommendation of the Audit Committee dated 19 May 2025 and in doing so, approved the 2025 - 2026 internal Audit Program of Work at Appendix B.

Ordinary Meeting 27 February 2025 (OM25/12)

That Council:

(a)     receive and note the report titled “Audit Committee Meeting 10 February 2025” and

(b)     endorse the Minutes of the Audit Committee meeting of 10 FEBRUARY 2025 at Appendix A to this report.

Ordinary Meeting 12 December 2024 (OM24/125)

That Council:

(a)     receive and note the report titled “Audit Committee Meeting 25 November 2024” and

(b)     endorse the Minutes of the Audit Committee meeting of 25 November 2024 at Appendix A to this report.

Ordinary Meeting 12 December 2024 (OM24/126)

That Council:

(a)     receive and note the report titled “Appointment of Independent Audit Committee Member”

(b)     approve the appointment of the independent Audit Committee member as recommended, for a term of four years from and including 1 January 2025 and concluding on 31 December 2028 and

(c)     authorise the Chief Executive Officer to publicly release the name of the person appointed as a member of the Audit Committee, should Council endorse the recommendations in this report.

Related Documentation

There is no related documentation relevant to this report.

Critical Dates

There are no critical dates relevant to this report.

Implementation

Implementation of the Audit Committee resolutions and the internal and external audit recommendations are overseen by the Chief Executive Officer and the Executive Leadership Team and monitored by the Audit and Risk Committee.

 


 

Ordinary Meeting Agenda

Item 8.5            Audit Committee Meeting, 20 November 2025

Appendix A     Minutes of the Audit Committee Meeting of 20 November 2025

11 December 2025

 


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Ordinary Meeting Agenda                                                                11 December 2025

9            Notified Motions

10          Tabling of Petitions

Petitions only eligible for submission if:

*      Legible

*      Have purpose of the petition on top of each page

*      Contain at least 10 signatures

*      Motion limited to:

·   Petition received and referred to a future meeting

·   Petition received and referred to the Chief Executive Officer for report and consideration of recommendation

·   Petition not be received


Ordinary Meeting Agenda                                                                11 December 2025

11          Confidential Session

11.1       Confidential - not for public release - Disposal of Surplus Council Owned Land

File No:                         F25/00099

Author:                         Principal Property Officer

Finance and Commercial Partnerships  

In preparing this report, the Chief Executive Officer recommends it be considered confidential in accordance with Section 254J (3) (g) of the Local Government Regulation 2012 as it contains information relating to negotiations relating to a commercial matter involving the local government for which a public discussion would be likely to prejudice the interests of the local government.

 

 


Ordinary Meeting Agenda                                                                11 December 2025

12          Next Meeting

The next Ordinary Meeting will be held on 29 January 2026.

 

13          Meeting Closure