Agenda of Ordinary Meeting - Thursday, 30 May 2024

Ordinary Meeting Agenda 30 May 2024

8.1 Mooloolaba Foreshore Revitalisation - Stage Two Central Meeting Place and Southern Seawall

File No: Council Meetings

Author: Manager Project Delivery

Liveability & Natural Assets Group

Attachments: Att 1 - Structural Engineering Inspection and Assessment Loo With A View Structure .................................................................................. 5/184

Att 2 - Structural Assessment Loo With A View Mooloolaba Beach 13/184

Att 3 - Mooloolaba Business Activation Group Terms of Reference 29/184

Att 4 - Mooloolaba Stakeholder Interest Group Terms of Reference 39/184

Att 5 - Mooloolaba Foreshore Stage Two Plan ................. 49/184

Att 6 - Mooloolaba Foreshore Stage Two Community Engagement Report 51/184

Att 7 - Coastal Hazard Adaptation Strategy Parts A & B Mooloolaba section 177/184

purpose

The purpose of this report is to provide an update on the planning, community engagement, design and delivery of the Mooloolaba Foreshore Revitalisation, Stage Two, Central Meeting Place and Southern Seawall project.

Executive Summary

The Mooloolaba Foreshore Revitalisation project is one of the major outcomes from the Placemaking Master Plan which was developed over four years through an extensive community consultation process, with over 3000 participants. The Master Plan was adopted by Council on 10 December 2015, providing an overall vision and a series of precincts to be revitalised.

The Foreshore Revitalisation is a placemaking project which is being delivered over several years in multiple stages. The project will increase public beachfront parkland by 40 per cent, add extensive beachfront pathways and provide enhanced spaces and amenities for community use – all of which reflect the natural Sunshine Coast way of life.

Mooloolaba is a jewel in the crown for tourism on the Sunshine Coast. It is a place for locals and visitors to recreate and provides economic stimulus for the region. The revitalised foreshore will ensure Mooloolaba remains an attractive and competitive destination, whilst also playing an important showcasing role in relation to the Brisbane 2032 Olympic and Paralympic Games.

The original masterplan delivery strategy envisaged a staged north to south revitalisation program with Stage 1 Northern Parklands completed in June 2022. As some time had passed since endorsement of the 2015 Master Plan and subsequent development of the 2019 Detailed Design, in 2022 it was considered necessary to re-engage with the community and external and internal stakeholders to seek current views and opinions in relation to aspects of Mooloolaba’s foreshore that may have changed, particularly around the Central Meeting Place precinct.

The key drivers bringing focus to this stage of the foreshore include critical engineering and accessibility reports which state that the 37-year-old Loo with a View building has reached its functional design life, and not compliant with current People with Disability Access or modern sustainable building design standards.

Following an inclusive four phase community engagement process throughout 2022 and early 2023 regarding the Mooloolaba Foreshore Revitalisation, Stage Two Central Meeting Place, there was substantial community support (75%) for the Concept Blue option. At the January 2023 Ordinary Meeting, the Council approved an amendment to the adopted Placemaking Mooloolaba Master Plan to proceed with this community supported concept and to consider the community’s feedback in the next design development phase.

The Stage Two Central Meeting Place project has progressed through detailed design development including a range of quality review processes and an expert peer review of the seawall design. The current design has considered the community’s 2022 feedback around adding more green/trees, more shade and seating furniture.

Where possible the seawall toe (most seaward foundation) has also been retreated 1.8m from the January 2023 Council approved concept, in line with some feedback. Any further retreat will compromise the functionality of open space and community facilities including usable grass area and covered central meeting place as an important event space and arrival/meeting node on the foreshore, and would be contrary to community feedback. Additionally, it will likely impact the; Kabi Kabi artist designed pavement artwork; width of the coastal pathway and existing trees.

The 18 January 2024 Ordinary Meeting also endorsed the establishment of two Mooloolaba community reference groups and each groups respective terms of reference:

(i) Mooloolaba Business Activation Group

(ii) Mooloolaba Stakeholder Interest Group, and

These groups have met on a number of occasions giving the project team an opportunity to hear from the community while explaining in detail the various elements of the design.

The Business Activation Group meeting process is supported by Reactivate Consulting to bring together a Business Activation Plan aimed at providing more resilience for the Mooloolaba businesses community, particularly through the disruptive construction period. The group has worked productively on a range of activation strategy’s and is advising that additional business preparation time in the lead into construction would be advantageous.

The project is currently within a construction procurement process and probity environment which was intended to gain insight into specialised construction processes and timing to dovetail with the business activation plan. It is now known that lead time is required for programming and materials procurement for coastal protection works before site-based work can commence. This essentially means works would commence later in 2024 than anticipated and disruption to two summer peak seasons (2024 and 2025) would occur.

With inflated construction industry pricing now substantially higher than 2021, recent quantity surveyor and market figures are confirming the project budget requires uplift. The project benefits greatly from the previously secured $7.95million National Emergency Management Agency (NEMA) Disaster Ready Fund from the Australian Government and consideration is required to direct joint government SEQ City Deals – SEQ Liveability Funding toward this stage of the foreshore project to limit council’s additional funding outlay.

Given the factors above it is recommended that construction does not commence in 2024 and instead planned to start in 2025. This is intended to ensure business and tourism disruption is kept to a minimum, the business activation plan is completed with extended readiness time, the budget is adjusted accordingly, and coastal works commence in the most optimal seasonal window for construction which is post April annually, noting that early works may commence from February 2025.

Following professional assessments in 2021, engineering and accessibility reports stated that the 37-year-old Loo with a View building is ‘close to end of life’ and not compliant with current People with Disability Access or modern sustainable building design standards. An external structural engineering consultant carried out the most recent inspection of the Loo with a View structure on Thursday 2 November 2023.

The assessment determined that the structure has now reached its functional design life following the remedial work carried out in 2021, which achieved a two-year extension. Furthermore, remedial works will not provide a measurable extension of the structures design life, and that ongoing inspections will be required. Council subsequently carried out additional strengthening works to ensure public safety was maintained following this advice, noting this is for a limited time requiring regular inspections as part of an ongoing asset condition monitoring program.

This inspection program will continue for the Loo with a View structure in the period leading up to construction commencement when demolition works can commence. The outer cantilevered section of the deck was fenced off and closed in late April 2024, prioritising community safety. Should further closures be necessary, access to public amenities can be provided through the immediate establishment of alternative temporary facilities in close proximity.

With asset renewal (Loo with a View) and climate resilience requirements (Seawall replacement) driving risk for council and the community and given the positive long-term return on investment for this premium destination, currently available grants and the 2032 Games, it would be highly beneficial to complete this complex and difficult project at the earliest opportunity.

Officer Recommendation

That Council:

(a) receive and note the report titled “Mooloolaba Foreshore Revitalisation - Stage Two Central Meeting Place and Southern Seawall”

(b) approve the completed Stage Two Central Meeting Place and Southern Seawall design

(c) approve the finalisation of the Draft Mooloolaba Business Activation Plan

(d) authorise the Chief Executive Officer to continue application processes with State and Federal funding partners of the SEQ City Deal – SEQ Liveability fund to focus a contribution toward the Mooloolaba Foreshore - Stage Two, and

(e) refer the project to the 2024/25 financial year 10-year capital works budget development process for consideration, supporting construction commencement in 2025.

Finance and Resourcing

With inflated construction industry pricing now substantially higher than 2021, recent quantity surveyor and market figures are confirming the project budget requires uplift. While construction industry cost escalation rates are reducing, costs are forecast to continue to escalate through 2024 and beyond. The project budget also needs to cater for contingency, project overheads and ancillary costs.

Funding of this project can be achieved through a range of sources including focussing currently available grants to this project stage to limit council’s additional funding outlay. The funding proposal below represents an approximate 50% external, 50% council funded outcome.

The proposed funding elements are as follows:

· Current 10-year Council funded Capital Works Program currently includes $16,060,000 million for the Mooloolaba Foreshore Revitalisation works.

· Division 4 includes a future year $4million allocation in the Streetscape Program which is proposed to be directed toward Mooloolaba Foreshore Revitalisation works.

· $7.95 million dollars of additional external funding has been secured from the Australian Government through the National Emergency Management Agency (NEMA) Disaster Ready Fund towards the replacement of coastal protection outcomes. The conditions of the grant approval will commit council to the relevant key milestones of the implementation plan.

· As supported by the previous council, the SEQCityDeals funding partners (Australian and Queensland Governments) under the SEQ Liveability Fund have approved an Expression of Interest application for a funding contribution towards the Mooloolaba Foreshore project. The funding partners have confirmed there is the potential to focus this external funding contribution toward Mooloolaba Foreshore - Stage Two, subject to all relevant program approvals.

It is intended to have an allowance within either the Operational or Capital Budget to support the Business Activation Plan. This budget figure will not be known until the Business Activation Plan is finalised and can be considered for adjustment through the annual budget cycle.

Corporate Plan

Corporate Plan Goal: Our resilient economy

Outcome: 3.3 - Investment and growth in high value industries, innovation and entrepreneurship

Operational Activity: 3.3.1 - Progress implementation of Mooloolaba Master Plan, including design finalisation and commencing construction of the foreshore Central Meeting Place and next stages of the Brisbane Road, Mooloolaba four lane road upgrade (Bindaree Court section).

Consultation

Council consultation

Since the adoption of the Master Plan (December 2015 OM), the previous Council implemented a Mooloolaba Major Projects Project Control Group (PCG) with representation of three Councillors including the Divisional Councillor and previous Economic and Liveability Portfolio Councillors. This Project Control Group has provided an important overarching review role for the multiple major projects occurring within Mooloolaba and recommended any reports to the full Council and is beneficial for the future.

At the 18 January 2024 Ordinary Meeting, the previous Council (2021-24) requested the Chief Executive Officer to provide a report to the new Council prior to awarding the tender for the Mooloolaba Foreshore Revitalisation Project Stage Two Central Meeting Place and Southern Seawall. It is now known (based on the procurement process underway) there is lead time required for programming and materials procurement for the coastal protection works before site-based work can commence. This lead time requirement results in works commencing later in 2024 than anticipated, inevitably causing disruption to two summer peak seasons (2024 and 2025), which is not a favourable outcome.

Internal Consultation

The following groups and branches have been consulted either through internal stakeholder workshops, individual 1:1 meetings, email and through the development of the Central Meeting Place and Southern Seawall for the Mooloolaba Foreshore Revitalisation project.

Liveability and Natural Assets Group

· Design & Placemaking

· Project Delivery

· Environmental Operations

· Environment & Sustainability

· Waste Management

Built Infrastructure Group

· Transport Infrastructure Management

· Civil Asset Management

· Parks & Gardens

Economic & Community Development

· Economic Development

· Arts, Heritage & Libraries

· Community Development

· Sport & Community Venues

· Brisbane 2032

Customer & Planning Services

· Development Services

· Strategic Planning

· Strategic Infrastructure Planning & Policy

· Customer Response

Business Performance

· Communication

· Strategic Property

· Property

· Business & Innovation

· Office of Chief Financial Officer

External Consultation

Council has met with a range of key stakeholders including local community and business groups on numerous occasions during 2022 and since the January 2023 Ordinary Meeting to discuss the project, including the following:

· Alex Headland Community Association

· Architects for Resilient Communities

· Beach Matters

· IRONMAN (Major Sporting Events)

· Kabi Kabi First Nation Traditional Owners

· Local business owners and body corporate members

· Member for Fisher Andrew Wallace MP

· Member for Maroochydore Fiona Simpson MP

· Mooloolaba Activation Group

· Mooloolaba Chamber of Commerce

· Mooloolaba Spit Association

· Mooloolaba Surf Lifesavers Club (2023 meetings and February 2024 presentation to approximately 40 club members)

· Queensland Police

· SCANN, Biometrics

· Visit Sunshine Coast & Events

It is worthwhile noting that there has been a strong and ongoing involvement in the design process from local Kabi Kabi representatives including design workshops, community engagement videos, smoking ceremony, cultural tours and 1:1 stakeholder meetings.

Pre lodgement meetings were held with State Assessment and Referral Agency (SARA), and approval was received for the new Stage Two, Central Meeting Place and Southern Seawall detail design of the project.

Through the successful $7.95 million, National Emergency Management Agency Disaster Ready funding application, discussions have occurred with both the Australian Government and Queensland Reconstruction Authority in securing this grant.

There has been on-going dialogue with the SEQCityDeals funding partners (Australian and Queensland Governments) under the SEQ Liveability Fund and the Mooloolaba Foreshore project currently has an approved Expression of Interest application for a funding contribution towards the Mooloolaba Foreshore project.

Community Consultation History

The community has been extensively engaged on a range of Mooloolaba projects starting in 2012 with the development of the Placemaking Mooloolaba Master Plan. This community engagement process and master plan development was highly regarded as best practice at the time winning two state awards for ‘Communities’ and ‘Urban Design from the Australian Institute Landscape Architects, 2016 Awards program.

Since then, our community has helped inform the Mooloolaba Foreshore Revitalisation project via a range of projects all of which underwent significant community engagement including:

2012-15 – Placemaking Mooloolaba master plan

The Master Plan which incorporates the Mooloolaba Foreshore Revitalisation project has been subject to extensive community engagement since its initial development. Over four years (2012-2015), more than 3,000 participants took part to establish a clear understanding of core community values, as well as needs and aspirations, which helped to generate the vision, principles and strategies of the plan. The Master Plan received a very high level of community support (82 per cent).

2019 – Detailed Design release

The 2019 Mooloolaba Foreshore Revitalisation project detailed design release, which evolved from the Master Plan, included full media coverage, a launch event, pop up sessions and a street walk where Council handed out project information. This project information release showed the terraced seawall in the southern parklands.

2021 – Coastal Hazard Adaptation Strategy (CHAS)

Extensive community engagement was undertaken in the lead up to Council’s 2021 Coastal Hazard Adaptation Strategy. That strategy, together with the Shoreline Erosion Management Plan, signified that areas of Mooloolaba’s foreshore public land, transport infrastructure, and underground services are at significant risk of rising sea levels, cyclones, coastal erosion, storm surges and coastal inundation.

The CHAS recommends prioritising last line of defence structures for ‘Zone 2 Maroochydore to Mooloolaba’, complimented by beach nourishment. Nourishment in front of the Mooloolaba Surf Club and this Stage Two beach zone is considered possible utilising current sand pumping infrastructure with some upgrades required. Further work is underway to plan future nourishment activities in alignment with CHAS recommendations that would also deliver larger volume nourishment programs on a regular basis or in response to significant erosion events. Additional sand sources will likely be required to support the estimated more than doubling of sand volumes necessary.

This is a substantial increase to existing nourishment activities and requires different sand source options and a substantial increase to the operational budget that may be economised by combined, less frequent (e.g. 2 yearly) but larger volume nourishment campaigns. Further work is underway to plan future nourishment activities in alignment with CHAS recommendations.

2022 – Central Meeting Place

As some time had passed since endorsement of the 2015 Master Plan and development of the 2019 Detailed Design, it was considered necessary in 2022 to re-engage with the community and external and internal stakeholders to seek current views and opinions in relation to aspects of Mooloolaba’s foreshore that may have changed, particularly around the Central Meeting Place precinct, including the Loo with a View.

Key drivers bringing focus to this stage of the foreshore include critical engineering and accessibility reports which state that the 37-year-old Loo with a View building has reached its functional design life, and not compliant with current People with Disability Access or modern sustainable building design standards. Additionally, the global pandemic, changing community sentiment for greater inclusiveness for all users, integration of First Nation Peoples cultural heritage and climate change impacts (CHAS - rising sea level and frequency of major storm events) have added to this change.

An inclusive community engagement approach sought input from the community through this process with the following phases of engagement:

· Phase One: Have your say! from March 30 to May 4, 2022

· Phase Two: What we heard feedback shared on 22 August 2022

· Phase Three: Share your thoughts on Concept Blue and Concept Yellow from 28 September to 25 October 2022. The summary of feedback is presented in this report and in the workshop presentation.

· Phase Four: Keeping you informed of the preferred outcome, early 2023 onwards.

As a result of this engagement there was substantial community support (75%) for the Concept Blue option. At the January 2023 Ordinary Meeting, the Council approved an amendment to the adopted Placemaking Mooloolaba Master Plan to proceed with this community supported concept and to consider the community’s feedback in the next design development phase.

This engagement approach resulted in this project being selected as a finalist in the ‘Innovation’ category of the 2023 Local Government Managers Australia awards.

2023 to Now – Stage Two, Central Meeting Place and Southern Seawall

Feedback from the 2022 consultation was incorporated into the detailed design process undertaken through mid-2023. Project communications released in September 2023 informed the broader community of the design outcomes and key stakeholders. The design outcomes incorporated the southern seawall extension, required to resolve the accessibility ramp interface, and now supported for construction through the external NEMA funding received from the Australian Government. These communications included face-face meetings with key stakeholders to present more detailed and factual project information, followed by widespread local and national coverage to reach wider audiences ensuring all were well informed about the project.

Communications have included the pressing asset renewal requirements of the Loo with a View structure, which is underpinned by the existing ageing seawall that does not meet future climate change resilience requirements and must be replaced. The proposed new terraced seawall is a contemporary treatment that not only protects community infrastructure for future generations, but enhances user experiences between the beach, amenities, parklands, and shops by removing barriers to the beach.

2024 Community Reference Groups

At the 18 January 2024 Ordinary Meeting, the previous Council approved to establish two, Mooloolaba community reference groups to support the on-going initiatives from the Placemaking Mooloolaba Master Plan.

1. Mooloolaba Business Activation Group – with a focus on local businesses including business operators, accommodation providers, landowners, business groups, events and tourism.

2. Mooloolaba Stakeholder Interest Group – with a focus on local residents, community/interest groups, the environment, beach, sporting and community facilities.

The primary purpose is to share two-way information between the community and council. It is an opportunity for current community issues to be discussed with and understood by council whilst continuing to develop collegiate and cooperative relationships between all community groups and stakeholders.

These groups have met on a number of occasions (4 x Mooloolaba Business Activation Group; 3 x Mooloolaba Stakeholder Interest Group) providing the project and consultant teams an opportunity to hear from the community, whilst either explaining in detail the various elements of the design and/or workshopping the business activation plan.

Business Engagement and Activation

Council’s Economic Development Branch has a long and ongoing relationship with the Mooloolaba Business Community and has continued this engagement in preparation for Stage Two of the Mooloolaba Foreshore Revitalisation Project. This has included a range of activities and initiatives that have sought to inform how Council can best support the business community before, during and following construction.

In addition to regular meetings with the Mooloolaba Chamber of Commerce as well as members of the broader business community, Council has undertaken two key pieces of work, the first being the ‘Place Score Engagement’ which sought to understand the community sentiment towards Mooloolaba, and the second is the formation of a Business Activation Group to inform the development of a Mooloolaba Business Activation Plan.

Place Score are a nationally recognised company that help governments and the private sector to understand the values of their communities as well as the economic and social performance of their places. Place Score was engaged to understand how locals and visitors view Mooloolaba as a place and how the community interacts when they visit. In total, 313 people were engaged through in-person surveying in Mooloolaba during December 2023.

The key factors that were identified as being important to the community included the cleanliness of the space, elements of the natural environment such as views and vegetation, the general condition of the street and the maintenance of public spaces such as the street scape. This indicates that the community expects a high-quality experience when visiting Mooloolaba and that infrastructure and natural amenity is well-maintained and delivered to a world class standard.

The Business Engagement and Activation Plan has been supported through the appointment of specialist place strategy and activation company, Reactivate Consulting to develop a Business Activation Plan with input from local businesses and Council to help assist local businesses to retain and attract locals and visitors to the Mooloolaba precinct throughout Stage Two construction. The Business Activation Plan will encompass the area defined by the endorsed 2015 Placemaking Mooloolaba Master Plan.

Reactivate Consulting’s engagement has included:

· Weekly Meetings with the Foreshore Revitalisation Project Team

· Internal engagement with relevant Council Branches including Economic Development, Permits and the Project Team

· One-on-One meeting with the Divisional Councillor

· One-on-One meetings with 15 key stakeholders including the Mooloolaba Chamber of Commerce and other business leaders, managers and owners

· A door-knocking campaign where 158 businesses were visited in person

· a survey of the business community which gather an additional 22 responses

· The development of a Best Practice Research Report to learn from other cities and regions

· The formation of a Business Activation Group (B.A.G)

· The delivery of four Business Activation Workshops.

This engagement process is informing the development of the Business Activation Plan which will be used to guide Council and the business community on the activities, initiatives and events that can take place before, during and following Stage Two construction.

Further meetings are proposed to facilitate the finalisation of the Draft Business Activation Plan with meetings likely for both the Business Activation Group and the Stakeholder Interest Group into the future as per the Terms of Reference.

Proposal

The original masterplan delivery strategy envisaged a staged north to south revitalisation program with Stage 1 Northern Parklands completed in June 2022. As some time had passed since endorsement of the 2015 Master Plan and subsequent development of the 2019 Detailed Design, it was considered necessary in 2022 to re-engage with the community and external and internal stakeholders to seek current views and opinions in relation to aspects of Mooloolaba’s foreshore that may have changed, particularly around the Central Meeting Place precinct due to the pressing and now critical asset renewal requirements of the Loo with a View structure.

Pressing renewal needs of the Loo with a View structure

Council subsequently carried out additional strengthening works to ensure public safety was maintained following this advice, noting this is for a limited time requiring regular inspections as part of an ongoing asset condition monitoring program.

Foreshore Seawall

Combining the Central Meeting Place and Southern Seawall construction as Stage Two has the potential to deliver cost and time efficiencies as part of the foreshore’s overall revitalisation. Progressing the delivery of the seawall replacement as part of stage two works will better protect the community parklands and facilities including paths, roads and underground services (such as power, telecommunications and water supply) from climate change impacts as well as provide improved access between the beach, foreshore and shops.

The seawall is considered the ‘last line of defence’ and the alignment of the replacement seawall has been carefully considered to protect the community infrastructure in this location, balancing beach and parkland space and function based on the wider community feedback of the 2022 community engagement.

Detailed Design Development

The Stage Two, Central Meeting Place detailed design was refined during 2023, and with the inclusion of the Southern Seawall has considered the 2022 community consultation feedback, around adding more green/trees, more shade and seating furniture, wherever appropriate and possible.

The coastal engineering design has been certified by Registered Professional Engineers of Queensland and peer reviewed by an Australian and International expert with a Master of Engineering Science degree, majoring in Coastal Engineering and Physical Oceanography with over 30 years of experience.

Where possible the seawall toe (most seaward foundation) has also been retreated 1.8m from the January 2023 Council approved concept, in line with some feedback. Any further retreat will compromise the usable grass area and covered central meeting place as an important event space and arrival/meeting node on the foreshore and would be contrary to community feedback. Including further potential impact to the; Kabi Kabi artist designed pavement artwork; width of the coastal pathway and existing trees.

The design of this project has been through a very robust and professional design review process including Quality Assurance design checks; Safety in Design and internal stakeholder design reviews. The Stage Two works have received the approval of the State Assessment and Referral Agency (SARA) including referral departments, in relation to the seawall alignment. The project outcomes will need to be monitored relevant to this approval. The cycle street design has been developed by an RPEQ Traffic Engineer with expert peer review and input by two RPEQ Traffic Engineers.

Construction Procurement Strategy

Construction procurement commenced in September 2023 for this project to ensure there was sufficient time to understand the specialised construction processes, timing, program and cost for a project of this nature. The aim was to also dovetail the construction program and methodology with the business activation plan.

The procurement strategy is a three-phase process as follows:

· Phase One – Expression of Interest – to enable shortlisting of suitably qualified and experienced expert contractors.

· Phase Two – Early Tenderer Involvement – workshopping the construction methodology with shortlisted contractors.

· Phase Three – Written tender including price and non-price criteria based on design and proposed methodology.

The project is currently within Phase Two of the construction procurement process and within a probity environment and has not progressed into Phase Three based on the requirement to report the project to the new council and uncertainty around the timing for construction.

As a result of Phase Two it is now known that lead time is required for design and materials procurement for the coastal protection works before site-based work can commence. This essentially means works would commence later in 2024 than anticipated and disruption to two summer peak seasons (2024 and 2025) would occur. The most optimal seasonal window for coastal construction works is post April annually.

With inflated construction industry pricing now substantially higher than 2021, recent quantity surveyor and market figures are confirming the project budget requires uplift. The project benefits greatly from the previously secured $7.95million National Emergency Management Agency (NEMA) Disaster Ready Fund from the Australian Government and consideration is required to direct joint government SEQ Liveability Funding toward this stage of the foreshore project to limit council’s additional funding outlay.

Construction Delivery Program

Given the range of contributing factors including the diminishing 2024 construction window now available due to materials lead time, the need to avoid summer storm season and peak holiday periods, it is recommended that construction does not commence in 2024 and is instead planned to start in early 2025.

This is intended to ensure business and tourism disruption is kept to a minimum, the business activation strategy is completed with extended readiness time, the budget is adjusted accordingly, and works commence in the most optimal seasonal window for coastal construction which is post April annually.

The progression of current construction procurement process will require careful consideration in respect to the new proposed commencement timing to ensure best value is established for the community.

Legal

There are no legal implications relevant to this report.

In accordance with the Disability Discrimination Act, provision of equitable access for all has been a key design consideration in ensuring all members of our community are included. Wherever possible flat grades at less than 1:20 have been designed as part of best practice design standards. A ‘Changing Places’ facility for people with high support needs, and a new all-abilities ramp to provide easy access to the beach.

Policy

The Mooloolaba Foreshore Revitalisation project has been developed in accordance with the strategic directions of Council’s Environment and Liveability Strategy, Regional Economic Development Strategy and Community Strategy. Once complete, the project will provide a worldclass beachfront destination with new and refreshed open space. It will be inclusive and accessible for all, celebrating our first nations people’s culture, whilst reflecting the communities’ aspirations for both locals and visitors to enjoy.

The Mooloolaba Foreshore and accompanying public infrastructure is afforded protection behind the rocky outcrop, primary dunes and coastal seawall. The recently endorsed Coastal Hazard Adaptation Strategy seeks to protect public assets and provides direction to renew all aging seawalls to meet climate change requirements as part of the project outcome.

There are no anticipated concerns regarding the project in relation to current state government legislation/policy.

Risk

Consulting Engineers (external structural engineering consultant) have determined that the Loo with a View structure has now reached its functional design life following the remedial work carried out in 2021. Similar remedial work would not be effective again and won’t provide any further measurable extension of functional life. Council subsequently carried out additional strengthening works to ensure public safety was maintained following this advice, noting this is for a limited time requiring regular inspections as part of an ongoing asset condition monitoring program.

Currently this project is in the tender process and the construction contract pricing is yet to be determined providing risk to budget which will need to be managed to ensure public safety is prioritised and replacement of end-of-life community assets is achieved. With proposed delays to tender and construction timeframe to 2025, there are likely price fluctuations, plus risk of tenderers withdrawal.

Any significant project delays move the project construction period into direct competition with major infrastructure builds associated with the Olympic and Paralympic Games Brisbane 2032. Along with annual construction price increases, this may add further cost fluctuations and market demand contractor and supply issues.

Considerations of project redesign will produce risks to timing for 2025 construction given the range of design disciplines involved and coastal modelling required. Design change also compromises the complex balance of outcomes for the foreshore project and the support provided by the community for the 2022 Concept Blue option which has now been detail designed for construction delivery. Further community consultation risks timing delays and engagement fatigue considering the recent (2022) four phase consultation process.

The Stage Two works have received the approval of the State Assessment and Referral Agency (SARA) in relation to the seawall alignment. The project outcomes will need to be monitored relevant to this approval.

Previous Council Resolution

Ordinary Meeting 18 January 2024 (OM24/1)

That Council:

(a) receive and note the report titled “Mooloolaba Foreshore Revitalisation - Stage Two Central Meeting Place”

(b) note the update on the pressing asset renewal requirements of the Loo with a View structure in accordance with the previously advised functional design life timeframes, and necessity to continue to proceed in line with the January 2023 Ordinary Meeting recommendations

(c) note the update on the planning, design development and delivery of the Mooloolaba Foreshore Revitalisation, Stage Two Central Meeting Place project

(d) note the proposed establishment of two Mooloolaba community reference groups and endorse each groups respective terms of reference:

(i) Mooloolaba Business Activation Group

(ii) Mooloolaba Stakeholder Interest Group, and

(e) acknowledge the $7.95 million external funding contribution from the Australian Government’s National Emergency Management Agency (NEMA) Disaster Ready Fund towards the delivery of coastal protection for Mooloolaba, in accordance with the endorsed 2021 Coastal Hazard Adaptation Strategy and

(f) request the Chief Executive Officer to provide a report to the new Council prior to awarding the tender for the Mooloolaba Foreshore Revitalisation Project Stage 2 Central Meeting Place and southern seawall.

Ordinary Meeting 25 January 2023 (OM23/1)

That Council:

(a) receive and note the report titled “Mooloolaba Foreshore Revitalisation Stage 2 Central Meeting Place”

(b) approve an amendment to the previously adopted Placemaking Mooloolaba Master Plan, (10 December 2015) to proceed with Concept Blue for the Mooloolaba Foreshore Revitalisation, Stage 2 Central Meeting Place

(c) inform the community of a summary of the community engagement findings and the final decision of Council and

(d) refer the project to the 2023/2024 financial year 10-year capital works budget development process for consideration, due to the pressing asset renewal requirements

Ordinary Meeting 10 December 2015 (OM15/246)

That Council:

(a) receive and note the report titled “Placemaking Mooloolaba Master Plan”

(b) adopt the Placemaking Mooloolaba Master Plan and its Key Actions and Recommendations (Appendix A)

(c) take into consideration the vision and recommendations of the Placemaking Mooloolaba Master Plan in relation to:

(i) future planning scheme amendments

(ii) the assessment of development applications and the imposition of reasonable and relevant conditions to achieve compliance with Performance Outcome PO2 and Acceptable Outcomes AO2.1 and AO2.2 of the Mooloolaba/Alexandra Headland local plan code relating to streetscape treatments and improvements

(iii) Local Area Parking Plan outcomes for Mooloolaba

(d) delegate to the Chief Executive Officer to:

(i) progress the actions necessary to undertake an orderly closure of the Mooloolaba Esplanade (Northern) Beachside Caravan Park with consideration of the expiration of the current lease period on 30 June 2017

(ii) develop a detailed staged implementation plan for the catalyst projects, together with proposed capital and operational funding requirements with possible external funding contributions, for future reporting to Council

(iii) refer an amount of $500,000 to the 2016/17 budget process for Council consideration, for development and implementation of the early priority actions and

(iv) refer a proposal of a Place Management Project Officer to the budget process for council consideration, to enable the development and implementation of an economic development and activation plan

(v) report to council on the opportunity to purchase any strategic land parcels that support the Master Plan intent and

(e) note that the Placemaking Mooloolaba Master Plan will inform:

(i) development of projects for consideration in future capital works budgets, noting specifically the foreshore redevelopment and

(ii) applications for external government funding.

Related Documentation

Mooloolaba Foreshore Revitalisation Project

Critical Dates

$7.95million dollars of external funding has been secured from the Australian Government through the National Emergency Management Agency (NEMA) Disaster Ready Fund. The conditions of the grant approval will commit council to reporting requirements and the relevant key milestones of the implementation plan.

Should Council direct the Chief Executive Officer to seek re-direction of external funding contribution from the South East Queensland Liveability Fund, if successful the conditions of the grant approval will commit council to reporting requirements and the relevant key milestones of the implementation plan.

The external structural engineer’s recent inspection of the Loo with a View structure on Thursday 2 November 2023 has confirmed the structure has reached its functional design life and further remedial works will not provide further measurable extension the structures design life, and that further ongoing inspections will be required.

Council has subsequently carried out additional strengthening works and partial closure to ensure public safety is maintained, noting this requires regular inspections.

Implementation

Should the recommendation be accepted by Council, it is noted that the Chief Executive Officer will:

1. Refer the project to the 2024/25 financial year 10-year capital works budget development process for consideration.

2. Commence construction delivery in 2025 for the Mooloolaba Foreshore Revitalisation Stage Two Central Meeting Place and Southern Seawall in accordance with Council’s approvals and budgets.

3. Finalise the Draft Mooloolaba Business Activation Plan and commence implementation within the 2024/25 financial year.

4. Complete application processes with State and Federal funding partners of the SEQ City Deal – SEQ Liveability fund to focus a contribution from the SEQ Liveability Fund toward the Mooloolaba Foreshore - Stage Two Central Meeting Place and Southern Seawall project.

5. Continue Community Reference Group meetings in accordance with each group’s terms of reference, and

6. Continue with planning toward a future Mooloolaba Beach nourishment program, including discussions with DTMR related to larger volume dredging campaigns, endeavouring to achieve mutual benefits in balancing offshore sand and required beach nourishment volumes.

Ordinary Meeting Agenda 30 May 2024

8.2 Council Portfolio System 2024

File No: Council Meetings

Author: Group Executive Civic Governance

Civic Governance

Appendices: App a - Portfolio System and Protocols................................. 33 ⇩

App b - Council Portfolio Responsibilities.............................. 39 ⇩

purpose

This report proposes for Council’s consideration, the continuation of the Council Portfolio System established on 30 April 2020; the recommendations for appointment of Councillors to the nominated portfolios and the allocation of Portfolio Councillors to the Sunshine Coast Regional Council Audit Committee.

Executive Summary

Council has, since 2008, operated a portfolio system as part of its governance structure. The portfolio system provides Councillors with an opportunity to develop a heightened level of knowledge, leadership and representation across the region in a specified area of responsibility.

Consistent with the role as the elected representative of the region, the Mayor undertakes a regional leadership and representational role in line with the functions of that office. In addition, the Mayor can undertake a role in any portfolio matter - but would ordinarily do so in consultation with the relevant portfolio Councillors.

Following the 2020 local government elections, the Council portfolio system was modified to strengthen the alignment of the portfolios with the five Corporate Plan goals and the associated regional strategies. In recognition of the breadth, complexity and overall responsibilities associated with each portfolio, a joint (or shared) allocation of portfolio responsibilities was established, which saw two Councillors assume responsibility for each portfolio.

With the election of the 2024-2028 Council, the Mayor and Councillors have considered the portfolio structure and indicated a desire to continue the model established in 2020 – namely, aligning the portfolio model with the Corporate Plan goals and associated regional strategies, with two Councillors assuming responsibility for each portfolio.

The proposed portfolio operating arrangements are outlined in Appendix A - Sunshine Coast Regional Council 2024 Portfolio System and Protocols, for Council’s consideration. There are no significant changes proposed to this document to that which was adopted by Council on 30 April 2020.

Details on the specific areas of responsibility proposed with each portfolio are outlined for Council’s consideration in Appendix B - Sunshine Coast Regional Council 2024 Portfolio Responsibilities.

Confirming the continuation of this portfolio model does not preclude Council from revisiting or revising the model at any time during the term, given there is no statutory obligation on Council to establish a portfolio structure or to set it in place for the duration of the term. Council can review and revise its portfolio model at any time, should circumstances or corporate goals or priorities change.

Under section 105 (2) of the Local Government Act 2009 (“the Act”), Sunshine Coast Council (as a large local government) is required to establish an Audit Committee. Under section 210 (1) (b) (i) of the Local Government Regulation 2012 (“the regulation”), the membership of the Audit Committee must include one, but no more than two, Councillors appointed by Council.

Again, with the commencement of the Council for the 2024-2028 term and consistent with the practice in the previous term, it is proposed that the Outstanding Organisation portfolio Councillors be appointed to the membership of the Audit Committee.

Officer Recommendation

That Council:

(a) receive and note the report titled “Council Portfolio System 2024”

(b) approve the following allocation of Sunshine Coast Regional Council portfolios to Councillors –

· Region Shaping Projects, Regional Advocacy and Intergovernmental Relations – Councillor Rosanna Natoli

· Strong Community – Councillor David Law and Councillor Taylor Bunnag

· Environment and Liveability – Councillor Maria Suarez and Councillor Tim Burns

· Resilient Economy – Councillor Terry Landsberg and Councillor Joe Natoli

· Service Excellence – Councillor Winston Johnston and Councillor Christian Dickson

· Outstanding Organisation – Councillor Ted Hungerford and Councillor Jenny Broderick

(c) approve the Sunshine Coast Regional Council 2024 Portfolio System and Protocols (Appendix A) to replace the Sunshine Coast Regional Council 2020 Councillor Portfolio System and Protocols

(d) approve the Sunshine Coast Regional Council 2024 Portfolio Responsibilities (Appendix B) to replace the 2020-24 Councillor Portfolios – Strategic Alignment Model and

(e) under section 210 (1) (b) (i) of the Local Government Regulation 2012 approve the appointment of Councillor Ted Hungerford and Councillor Jenny Broderick as members of the Sunshine Coast Regional Council Audit Committee.

Finance and Resourcing

No additional impact on Council’s approved budget is envisaged as a result of implementing the recommendations in this report.

Corporate Plan

Corporate Plan Goal: Our outstanding organisation

Delivery Pathway: Maintain a contemporary governance framework that inspires trust and confidence in the operations of Council

Operational Activity: S27 - Elected Council – providing community leadership, democratic representation, advocacy and decision-making.

Consultation

Councillor Consultation

Consultation has been undertaken with the Mayor and Councillors on the matters outlined in this report.

Internal Consultation

Consultation has been undertaken with the Chief Executive Officer and the Executive Leadership Team on matters outlined in this report.

External Consultation

The matters canvassed in this report are the province of Council to determine.

Community Engagement

While the matters canvassed in this report are the province of Council to determine, the community is – and will continue to be – engaged on the development and implementation of policies, programs and services associated with each of the nominated portfolios.

Proposal

Portfolio System

Since the establishment of the Sunshine Coast Council in 2008, Council has operated a portfolio system as part of its governance structure.

While there is no statutory requirement on local governments to establish a Councillor portfolio system, the structure of the portfolio system at Sunshine Coast Council has traditionally been based on Councillors being assigned specific responsibilities linked to the strategic priorities of Council and the core responsibilities that Council is required to discharge.

The Portfolio system provides Councillors with an opportunity to develop a heightened level of knowledge, leadership and representation across the region in a specified area of responsibility. In addition to their responsibilities under the Local Government Act 2009, portfolio Councillors:

· keep abreast of Council proposals, issues and activities relevant to their portfolio

· act as the official Council spokesperson or representative on portfolio relevant matters and

· provide input and advice to Council officers (but not direct Council officers) on portfolio relevant matters.

Consistent with the responsibilities associated with being the elected representative of the region, the Mayor undertakes a regional leadership and representational role in line with the functions of that office. In this capacity, the Mayor’s portfolio responsibilities have included responsibility for inter-government relations (State, national and international); project oversight, advocacy and representation to other levels of government on policy and program matters; regional planning; and financing and funding of region shaping and other major projects. In addition, the Mayor can undertake a role in any portfolio matter - but would ordinarily do so in consultation with the relevant portfolio Councillors.

Following the 2020 local government elections, the Council portfolio system was modified to strengthen the alignment of the portfolios with the five Corporate Plan goals and the associated regional strategies. In recognition of the breadth, complexity and overall responsibilities associated with each portfolio, a joint (or shared) designation of portfolio responsibilities was established, which saw two Councillors assume responsibility for each portfolio.

A sixth portfolio – the Mayor’s portfolio – would continue to hold responsibility for region shaping projects, regional advocacy and intergovernmental relations. Regional advocacy and intergovernmental relations would be the sole responsibility of the Mayor.

Audit Committee

Under section 105 (2) of the Act, Sunshine Coast Council (as a large local government) is required to establish an Audit Committee. The overall objective of the Audit Committee is to assist the Council and the Chief Executive Officer to discharge their duties.

Under section 210 (1) (b) (i) of the regulation, the membership of the Audit Committee must include one, but no more than two, Councillors appointed by Council. The regulation also provides that the Audit Committee must consist of at least three, but no more than six, members – one of whom must have significant experience and skills in financial matters. There are presently three independent members of the Audit Committee appointed by Council, these being Mr Mitchell Petrie (Chairperson); Ms Suzanne Tindal; and Mr Patrick McCallum.

With the commencement of the Council for the 2024-2028 term and consistent with the practice in the previous term, it is proposed that the Outstanding Organisation portfolio Councillors be appointed to the membership of the Audit Committee.

The primary objectives of the Audit Committee are most closely aligned with the responsibilities of the Outstanding Organisation portfolio, which includes a focus on finance, governance and corporate strategy and risk. It is for this reason that the Outstanding Organisation portfolio Councillors are the proposed appointees to the Audit Committee.

Legal

No legal issues have been identified. As indicated above, there is no statutory requirement on local governments to establish a Council portfolio system. The model proposed reinforces Council’s approach to contemporary corporate governance practice for government organisations.

The recommendations in this report have been constructed to comply with the requirements of the Local Government Act 2009 (where they exist and are applicable).

Policy

The recommendations within this report are not in conflict with any other existing Council policies.

Risk

There are no significant risks identified with adopting the recommendations in this report.

Previous Council Resolution

Ordinary Meeting 30 April 2020 (OM20/47)

That Council:

(a) receive and note the report titled “Councillor Portfolio System 2020”

(b) approve the following allocation of Sunshine Coast Regional Council Portfolios to Councillors commencing 2020 –

· Region Shaping Projects, Regional Advocacy and Intergovernmental Relations – Councillor Mark Jamieson

· Community – Councillor Rick Baberowski and Councillor David Law

· Environment and Liveability – Councillor Peter Cox and Councillor Maria Suarez

· Economy – Councillor Terry Landsberg and Councillor Jason O’Pray

· Service Excellence – Councillor Christian Dickson and Councillor Winston Johnston

· Outstanding Organisation – Councillor Ted Hungerford and Councillor Joe Natoli

(c) adopt the 2020 Councillor Portfolio System and Protocols (Appendix A) noting this replaces the Portfolio System and Protocols – Sunshine Coast Council 21 April 2016, and the 2020-24 Councillor Portfolios – Strategic Alignment Model (Appendix B) and

(d) approve Councillor Ted Hungerford and Councillor Joe Natoli as members of the Sunshine Coast Regional Council Audit Committee commencing 2020.

Related Documentation

· Sunshine Coast Council Corporate Plan 2024-2028

· Sunshine Coast Council Audit Committee Charter, 11 August 2021

· Local Government Act 2009

· Local Government Regulation 2012

Critical Dates

Early consideration of this report is sought so that Councillors can assume (or resume) their respective portfolio responsibilities, including participation in particular project governance forums (where relevant). Finalising the appointments to the Audit Committee at this time will provide an appropriate lead time for the Committee Councillors to be fully briefed on the work of the Committee prior to its consideration of the annual External Audit outcomes and the finalisation of the annual financial statements for the 2023-2024 financial year.

Implementation

Should the recommendations in this report be accepted by Council, the Chief Executive Officer will:

· advise Council staff of the continuation of the Council portfolio system and the appointment of Councillors to each portfolio

· publish details of the portfolio responsibilities of Councillors on Council’s website and

· inform the Sunshine Coast Council Audit Committee Chair and other independent members, of the two Councillors appointed to that Committee.

Ordinary Meeting Agenda 30 May 2024

8.3 Quarterly Progress Report - Quarter 3, 2023/24

File No: Council Meetings

Author: Manager, Strategy and Policy

Civic Governance

Appendices: App a - Chief Executive Officer’s Quarterly Highlights Report Quarter 3, 2023/24 47 ⇩

App b - Operational Plan Activities Report Quarter 3, 2023/24 69 ⇩

purpose

This report presents the Progress Report for Quarter 3 of 2023/24. The report covers the period 1 January to 31 March 2024 and seeks to inform Council and the community on progress in implementing the activities, significant projects and service highlights from Council’s adopted Operational Plan 2023/24.

Executive Summary

Under section 174(3) of the Local Government Regulation 2012, the Chief Executive Officer is required to provide a regular report to a Council meeting at intervals of not more than three months, outlining progress in delivering its operational plan activities.

Each quarter, Council receives a progress report on the delivery of the Operational Plan 2023/24. The report is published and made available to the community.

The report comprises:

· Appendix A – Chief Executive Officer’s Quarterly Highlights Report Quarter 3, 2023/24

· Appendix B – Operational Plan Activities Report Quarter 3, 2023/24.

Council’s Operational Plan 2023/24 outlines 87 activities to be delivered over the financial year to advance Council’s vision for the region.

Below are some key highlights achieved throughout Quarter 3 of 2023/24:

Our Strong Community

· In line with the intent of its Housing and Homelessness Action Plan 2023, Council endorsed a 100% rebate on standard Council infrastructure changes to eligible community organisations who deliver affordable housing on the Sunshine Coast.

· Council formed the Young Leaders Academy comprising eight members of our community aged between 16 and 25 who will benefit from building knowledge in participatory and community leadership practices.

· $29,796 in community grants were allocated to 29 applications to support grassroots community organisations and groups deliver a wide range of outcomes for the region.

Our Environment and Liveability

· Council formed the Mooloolaba Business Activation Group and Mooloolaba Stakeholder Interest Group to inform the construction planning for Stage 2 of the Mooloolaba Foreshore Revitalisation.

· 1460 megawatt hours of power were generated from Council’s landfill Renewable Energy Facility in Caloundra, with power generation and gas flaring at Caloundra combined with gas flaring at Nambour resulting in a 30,867 tonne reduction in greenhouse gas emissions.

· 643 volunteers collected 227 kilograms of general rubbish from several Sunshine Coast beaches on 3 February 2024 as part of the Clean-up for the Hatchlings annual event.

Our Resilient Economy

· An estimated $13 million in economic activity for the region was generated from 11 Council sponsored major events with 32,479 guests attending.

· 2025 Sunshine Coast businesses accessed specialist advice, information, workshops and events that support economic development in the region.

· $78.9 million, or 70% of Council’s total available purchasing spend for the quarter went to local businesses.

Our Service Excellence

· 91% of development applications received by Council were assessed within the statutory timeframes.

· 82,598 customers were assisted through our development and customer contact centres across a range of methods, including SMS’s, phone calls, visits to the counter and email and web queries.

· $18.1 million was invested into our local road network to rehabilitate and resurface 50 kilometres of road for the safety of our community (total area 110,917m²).

Our Outstanding Organisation

· 98% of Council’s electricity consumption was offset by the Sunshine Coast Solar Farm.

· A comprehensive briefing package and associated induction program were developed and finalised to deliver to the incoming Council.

· Council and a Council employee were recognised with three awards during the quarter:

o Council employee Teresa Kohne was identified as a Local Government Influencer in 2024 by the Local Government Managers Australia for her contribution to the Sunshine Coast Libraries and across the wider sector.

o Council’s Cotton Tree Holiday Park was recognised in the Gold List of Australian Accommodation for the Caravan Holiday Park category.

o Sunshine Coast City Hall was named winner of the Excellence in the Social and Community Infrastructure category at the 2024 Urban Development Institute of Australia National Awards for Excellence.

Officer Recommendation

That Council:

(a) receive and note the report titled “Quarterly Progress Report - Quarter 3, 2023/24”

(b) receive and note the Chief Executive Officer’s Quarterly Highlights Report – Quarter 3, 2023/24 (Appendix A) and

(c) receive and note the Operational Plan Activities Report – Quarter 3, 2023/24 (Appendix B) reporting on implementation of the Corporate and Operational Plans.

Finance and Resourcing

This report is developed and funded within the current operational budget of the Civic Governance Group. Detailed Financial Performance Reports are provided to Council each month covering progress on operating revenue and expenditure and on the delivery of the capital works program.

Corporate Plan

Corporate Plan Goal: Our outstanding organisation

Outcome: We serve our community by providing this great service

Operational Activity: S30 - Governance – providing internal leadership, legal opinion, governance and audit functions ensuring legislative accountability, transparency and ethical obligations are supported.

Consultation

Councillor Consultation

The Councillor Portfolios had not been confirmed for the new term of Council at the time of writing this report. Therefore, no councillor consultation specific to this report has been undertaken in the preparation of this report.

Internal Consultation

This is a whole of Council report and involves consultation with all Groups of Council:

· Built Infrastructure Group

· Business Performance Group

· Civic Governance Group

· Customer and Planning Services Group

· Economic and Community Development Group

· Liveability and Natural Assets Group.

External Consultation

There has been no external consultation in relation to this report, but many of the activities highlighted in the report involve consultation with elements of the community.

Community Engagement

There has been no community engagement in relation to this report although community engagement has been an inherent part of progressing many of the activities in this report.

Proposal

Progress report

The Chief Executive Officer’s Quarterly Highlights Report – Quarter 3, 2023/24 (Appendix A) consists of a summary of achievements under each of the Corporate Plan goals, as reflected in the structure of Council’s Operational Plan 2023/24.

The Operational Plan Activities Report - Quarter 3, 2023/24 (Appendix B) provides details on the implementation of the 87 activities outlined in Council’s Operational Plan 2023/24. It includes the status of each activity including percentage complete, on time and on budget indicators as well as progress commentary.

Legal

This report has been prepared in accordance with the requirements of section 174 (3) of the Local Government Regulation 2012.

Policy

The presentation of this report in itself, is not inconsistent with any adopted Council policies. The quarterly progress report is a component of Council’s Integrated Planning and Performance Framework.

Risk

There are no discernible risks associated with the production and consideration of this report - although it should be noted that risk identification, assessment and mitigation is built into the management processes associated with the delivery of each of the Operational Plan activities reflected in this report.

Previous Council Resolution

Ordinary Meeting 15 February 2024 (OM24/8)

That Council:

(a) receive and note the report titled “Quarterly Progress Report - Quarter 2 2023/24”

(b) receive and note the Chief Executive Officer’s Quarterly Highlights Report – Quarter 2 2023/24 (Appendix A) and

(c) receive and note the Operational Plan Activities Report – Quarter 2 2023/24 (Appendix B) reporting on implementation of the Corporate and Operational Plans.

Related Documentation

· Corporate Plan 2023-2027

· Operational Plan 2023/24

· Financial information provided to Council in the Financial and Capital management report.

Critical Dates

Quarterly Progress reports are usually presented to Council within eight weeks of the end of the calendar quarter, subject to the scheduled meeting cycle. The Local Government Regulation 2012 requires the report to be presented to Council at intervals of not more than three months.

Implementation

Should the recommendations in this report be accepted by Council, the report will be published and available for community access via Council’s website and a digital copy will be provided to the State Library of Queensland.

Ordinary Meeting Agenda 30 May 2024

8.4 April 2024 Financial Performance Report

File No: Council Meetings

Author: Acting Coordinator Financial Services

Business Performance Group

Attachments: Att 1 - April 2024 Financial Performance Report................. 107 ⇩

Att 2 - Capital Grant Funded Project Report April 2024...... 117 ⇩

purpose

To meet Council’s legislative obligations, a monthly report must be presented to Council on its financial performance and investments.

Executive Summary

This monthly financial performance report provides Council with a summary of performance against budget as at 30 April 2024, in terms of the operating result and delivery of the capital program.

Operating Performance

Table 1: Operating Budget as at 30 June 2024

	Original Budget $000	Current Budget $000
Total Operating Revenue	590,615	595,528
Total Operating Expenses	566,003	573,241
Operating Result	24,612	22,017

Details of the monthly financial report are contained in Attachment 1.

Officer Recommendation

That Council receive and note the report titled “April 2024 Financial Performance Report”

Finance and Resourcing

This report sets out the details of Council’s financial performance and investments for the month ending 30 April 2024, and meets Council’s legislative reporting requirements.

Corporate Plan

Corporate Plan Goal: Our outstanding organisation

Outcome: We serve our community by providing this great service

Operational Activity: S28 - Financial and procurement services – financial and procurement management and governance, ensuring effective business management and legislative compliance, coordination and development of Council’s budget process, administration of financial systems, sundry debtors, accounts payable, financial and asset accounting, treasury, procurement, contract and supply functions.

Consultation

Councillor Consultation

Consultation has been undertaken with Councillor E Hungerford – Division 7 Councillor.

Internal Consultation

This report has been written in conjunction with advice from:

· Acting Group Executive Business Performance

· Chief Financial Officer

External Consultation

No external consultation is required for this report.

Community Engagement

No community engagement is required for this report.

Legal

This report ensures that Council complies with its legislative obligations with respect to financial reporting in accordance with Section 204 of the Local Government Regulation 2012.

Investment of funds is in accordance with the provisions of the Statutory Bodies Financial Arrangements Act 1982 and the associated Regulations and the Local Government Act 2009.

Policy

Sunshine Coast Council’s 2023/24 Investment Policy, and

Sunshine Coast Council’s 2023/24 Debt Policy.

Risk

Failure to achieve the budgeted operating result will negatively impact Council’s capacity to complete its capital expenditure program.

Previous Council Resolution

Ordinary Meeting 14 December 2023 (OM23/149)

That Council:

(a) receive and note the report titled “Budget Review 2 2023/2024”

(b) adopt Appendix A as tabled, pursuant to sections 169 and 170 of the Local Government Regulation 2012, Council’s amended budget for 2023/24 financial year incorporating:

(i) the statement of income and expenditure

(ii) the statement of financial position

(iii) the statements of changes in equity

(iv) the statement of cash flow

(v) the relevant measures of financial sustainability

(vi) the long-term financial forecast

(vii) Council’s 2023/24 Capital Works Program, endorse the indicative four-year program for the period 2025 to 2028, and note the five-year program for the period 2029 to 2033

(c) note the following documentation applies as adopted 22 June 2023

(i) the Debt Policy

(ii) the Revenue Policy

(iii) the total value of the change, expressed as a percentage, in the rates and utility charges levied for the financial year compared with the rates and utility charges levied in the previous budget, and

(iv) the Revenue Statement

(v) the rates and charges to be levied for the 2023/24 financial year and other matters as adopted 22June 2023

(vi) the Strategic Environment Levy Policy

(vii) the Strategic Arts and Heritage Levy Policy

(viii) the Strategic Transport Levy Policy

(ix) the Derivatives Policy and

(d) endorse the Minor Capital Works Program (Appendix B).

Ordinary Meeting 21 September 2023 (OM23/104)

That Council:

(a) receive and note the report titled “Budget Review 1 – 2023/24” and

(b) adopt Appendix A as tabled, pursuant to sections 169 and 170 of the Local Government Regulation 2012, Council’s amended budget for 2023/24 financial year incorporating:

i. the statement of income and expenditure

ii. the statement of financial position

iii. the statement of changes in equity

iv. the statement of cash flow

v. the relevant measurers of financial sustainability

vi. the long-term financial forecast

vii. Council’s 2023/24 Capital Works Program, endorse the indicative four-year program for a period 2025 to 2028, and note the five-year program for the period 2029 to 2033

(c) note the following documentation applies as adopted 22 June 2023

i. the Debt policy

ii. the Revenue policy

iii. the total value of change, expressed as a percentage, in the rates and utility charges levied for the financial year compared with the rates and utility charges levied in the previous budget

iv. the Revenue statement

v. the rates and charges to be levied for the 2023/24 financial year and other matters as adopted 22 June 2023

vi. the Strategic Environment Levy Policy

vii. the Strategic Arts and Heritage Levy Policy

viii. the Strategic Transport Levy Policy

ix. the Derivates Policy and

(d) endorse the Minor Capital Works Program (Appendix B)

Special Meeting 22 June 2023 (SM23/2)

That Council:

1. STATEMENT OF ESTIMATED FINANCIAL POSITION

receive and note Appendix A, pursuant to section 205 of the Local Government Regulation 2012, the statement of the financial operations and financial position of the Council in respect to the 2022/23 financial year

2. ADOPTION OF BUDGET

adopt Appendix A as tabled, pursuant to sections 169 and 170 of the Local Government Regulation 2012, Council’s budget for 2023/24 financial year incorporating:

i. the statement of income and expenditure

ii. the statement of financial position

iii. the statement of changes in equity

iv. the statement of cash flow

v. the relevant measures of financial sustainability

vi. the long-term financial forecast

vii. the Debt Policy (adopted by Council resolution on 25 May 2023)

viii. the Revenue Policy (adopted by Council resolution on 25 May 2023)

ix. the total value of the change, expressed as a percentage, in the rates and utility charges levied for the financial year compared with the rates and utility charges levied in the previous budget

x. the Revenue Statement

xi. Council’s 2023/24 Capital Works Program, endorse the indicative four-year program for the period 2025 to 2028, and note the five-year program for the period 2029 to 2033

xii. the rates and charges to be levied for the 2023/24 financial year and other matters as detailed below in clauses 3 to 10

xiii. the 2023/24 Minor Capital Works Program

xiv. the Strategic Environment Levy Policy

xv. the Strategic Arts and Heritage Levy Policy

xvi. the Strategic Transport Levy Policy and

xvii. the Derivatives Policy

Function	No. of Fees	Estimated Fees and Charges Revenue $'000
Built Infrastructure
Asset Information Management	3	-
Parking and Transport	7	1,804
QRA Project Management	1	-
Quarry Services	85	153
Stormwater Services	1	11
Transport Capital Works	9	2
Business and Technical	7	33
Business Performance
BM Business & Innovation	11	-
BM Property Management	8	-
Facilities Management	4	-
Financial Operations	4	1,735
Land Management	7	-
Civic Governance
BM Corporate Governance	3	8
Legal Services	12	24
Strategy and Policy Coordination Services	1	79
Customer and Planning Services[1]
Kawana Waters and Palmview	11	504
Cemetery Services	132	1,852
Community Land Permits and Parking	79	2,965
Healthy Places	70	1,672
Response Services	67	3,490
Strategic Flooding and Stormwater	4	208
Economic and Community Development
BM Community Planning and Development	1	-
Community Sport	71	139
Creative Arts and Events	1	28
Cultural Heritage Services	3	-
Library Services	56	251
Major Events Delivery	1	2,991
Sports Venues	304	992
Sunshine Coast Holiday Parks	48	23,000
Venue 114 and Comm. Spaces	213	1,156
Liveability and Natural Assets
BM Environmental Operations	2	-
Coastal, Const Waterbodies and Planning	15	23
Collection Services	40	206
Community Catchment Partnerships	2	-
Natural Areas Management	22	-
Waste Diversion and Disposals	59	15,218
TOTAL	1,364	58,544

Related Documentation

Local Government Act 2009

Local Government Regulation 2012

Critical Dates

The 2024/25 cost-recovery fees and commercial charges apply from 1 July 2024. Adopting the fees and charges prior to adopting the 2024/25 budget in full allows advance notice for users and the community.

Implementation

Should the recommendation be accepted by Council, it is noted that the Chief Executive Officer will:

Once adopted, the General Register of Cost-Recovery Fees and Commercial Charges 2024/25 (Appendix A) will be published on Council’s website.

Ordinary Meeting Agenda 30 May 2024

8.11 Development Services Register of Cost-recovery Fees and Commercial Charges 2024/25

File No: Council Meetings

Author: Manager Development Services

Customer & Planning Services Group

Appendices: App a - Development Services Register of Cost-recovery Fees and Commercial Charges 2024/25...................................................................... 259 ⇩

Attachments: Att 1 - Development Services Comparison of 2023/24 Fees and Charges to 2024/25...................................................................................... 293 ⇩

Att 2 - Urban Development Institute of Australia (UDIA) Queensland Research Foundation Fees and Charges 2023 Update........................ 303 ⇩

purpose

The purpose of this report is to seek adoption of the Development Services Register for Cost-recovery Fees and Commercial Charges 2024/25 (refer to Appendix A).

Executive Summary

The Development Services Register of Cost-recovery Fees and Commercial Charges includes relevant fees and charges for assessment and services associated with planning, engineering, environment, building and plumbing.

Under the Local Government Act 2009, Council can set cost recovery fees for services such as the processing of a development application. However, Council has a statutory obligation to ensure cost recovery fees do not exceed the cost to undertake the services, list these fees in a register, and regularly review these fees.

A 3% increase in the pricing parameter of the fees has been proposed in the Register. A number of fees are proposed to be increased higher than the 3% pricing parameter as well as some new fees being introduced based on the complexities of the proposals and to ensure appropriate cost recovery for the services undertaken.

Council will continue to provide a range of existing fee incentives already included in the current Register as well as the retention of the 75% reduction of the not-for-profit organisations and maintaining the 50% discounted fee incentive for the Nambour Special Entertainment Precinct.

Fees included in Section 7 - Environmentally Relevant Activity and Section 18 - Historical Planning Scheme Policy Contributions of the proposed Register are governed by State policy, which has not been released to date. These fees will be updated in the Register prior to the release on 1 July 2024.

The Development Services Register for Cost-recovery Fees and Commercial Charges 2024/25 will apply from 1 July 2024. Adopting the fees and charges prior to adopting the 2024/25 budget in full allows advance notice for applicants and the community and provides sufficient time to update our systems prior to 1 July 2024.

Officer Recommendation

That Council:

(a) receive and note the report titled “Development Services Register of Cost-recovery Fees and Commercial Charges 2024/25”

(b) adopt the fees detailed in the Development Services Register of Cost-recovery Fees and Commercial Charges for Sunshine Coast Council 2024/25 in Appendix A

(c) resolve that, in relation to those cost recovery fees to which Section 97 of the Local Government Act 2009 apply:

(i) the applicant is the person liable to pay these fees and

(ii) the fee must be paid at or before the time the application is lodged and

(d) delegate to the Chief Executive Officer the power:

(i) to amend commercial charges to which section 262(3) (c) of the Local Government Act 2009 apply and

(ii) to determine a reasonable fee based on cost recovery principles when a price on application is requested.

Finance and Resourcing

There are several factors within the development environment that impact on the forecasting of Development Services revenue projections, including:

· Broad economic conditions and the underlying demand for development stock.

· Confidence in the local development market – impacted by the broader business environment and relevant policy.

· Development applications generally include a base fee plus a unit charge; therefore, the size of an application is an important (and largely unknown) factor in forecasting revenue.

The building and development industry in the Sunshine Coast region is being affected by the cost of construction materials and skilled labour shortages. This, along with cost-of-living pressures, unpredicted interest rates and inflation have had an impact on the type and volume of development applications lodged with Council.

Development activity has been steady during the 2023/24 financial year, seeing a return to normal development application numbers, following the extraordinary levels seen in the past few years. The typical development cycle identifies peak and trough trends, with development activity continuing to decline following the extraordinary peak during 2020/21. At this time, it is anticipated that development activity for the 2024/25 financial year will remain steady, also acknowledging the activity anticipated to take place because of the new planning scheme implementation as well as preparation for the Brisbane 2032 Olympics and Paralympic Games.

It is important to acknowledge that only approximately 70% of the activities and services carried out by Development Services generate revenue. This includes development, operational work and plumbing application fees, plumbing inspection and certification fees, development advice, searches, and fines. The remaining Development Services Branch functions are non-fee-paying services such as appeals management, compliance, general development information/enquiry services, business improvement and administrative support.

Taking into consideration the changes proposed to the existing fees and introduction of new fees in the 24/25 Register as outlined in this paper, it is anticipated that the Branch will maintain the current forecasted revenue amount of approximately $22 million for next financial year. However, it should be noted that this additional revenue is based on application numbers and work received being similar to what has been received for the past 12-month period as well as the development industry continuing to lodge similar application types into the next financial year. Development Services may also experience an uptake in application volumes in anticipation of the proposed new Planning Scheme. Revenue and expenses are reviewed regularly to monitor progress and adjusted where required.

Development Services Branch will continue to support the community, the customers, and the development industry in delivering our services while maintaining an appropriate balance between operational expenses and revenue.

Corporate Plan

Corporate Plan Goal: Our service excellence

Outcome: We serve our community by providing this great service

Operational Activity: S20 - Development services – planning, engineering, plumbing and landscaping approvals, provision of specialist advice to the community on planning requirements, audit of private development works, investigation of complaints from the public around land use or development, management of appeals.

Consultation

Councillor Consultation

The Mayor and Councillors have been consulted in relation to this report.

Internal Consultation

A number of internal staff were consulted in order to develop the Register:

· Group Executive, Customer and Planning Services

· Coordinator Planning Assessment, Development Services Branch

· Business Integration and Improvement Lead, Development Services Branch

· Coordinator Specialist Services, Development Services Branch

· Coordinator Plumbing Services, Development Services Branch

· Coordinator Appeals Management and Compliance, Development Services Branch

· Financial Services Branch

· Urban Growth Projects Branch

· Strategic Planning Branch.

External Consultation

Benchmarking comparison undertaken by the Urban Development Institute of Australia (UDIA), including specific fee benchmarking identified with other South East Queensland Councils.

Community Engagement

There has been no community engagement undertaken in relation to this report.

Proposal

Development Services Branch undertakes an end-to-end role in the development cycle – from approval of subdivisions and development applications, to overseeing plumbing assessment and compliance actions as well as providing important feedback into policy positions and their operational impact.

The below information has been used to assist in updating the proposed 2024/25 Register:

· Attachment 1 – Development Services Comparison of 2023/24 Fees and Charges to 2024/25 shows the fee changes from this financial year to the proposed fees for the 2024/25 year.

· Attachment 2 – Urban Development Institute of Australia (UDIA) Queensland Research Foundation Fees and Charges 2023 Update provides a comparison of fees for specific use types for a number Council’s across the State.

This year it is proposed to increase our fees by 3% in the 2024/25 Register, in line with the core budget parameters applied across Council. A number of minor format and administrative changes have been made to the Register for ease of understanding and to help further clarify some of the fees.

The more specific proposed changes in the proposed Register are outlined in the Development Services Comparison of 2023/24 Fees and Charges to 2024/25 (refer to Attachment 1). A number of fees are proposed to be increased higher than the 3% pricing parameter based on the complexities of the proposals and to ensure appropriate cost recovery for the services undertaken.

The main specific changes and new fees included in the 2024/25 Register are:

· Section 3. Development Information and Advice Services - A detailed review has been carried out on the existing development advice and pre-lodgement meeting services, ensuring that upfront information is provided on proposed developments to assist in the streamline assessment of formal development applications. This review included engagement with key external stakeholders and therefore has resulted in some changes to these services. Existing pre-lodgement meeting fees have been broken up into a baseline fee for two Council planners to attend and then an additional fee to be applied for each additional specialist requested or required to attend this meeting. Furthermore, the below new services and associated fees have been included in the Register:

o Pre-purchase Meeting – a virtual meeting to enable customers a quick turnaround for due diligence requirements.

o Sunshine Coast Design Principles Advice Meeting – a meeting to obtain feedback from a Council architect and/or urban designer on the design merits of a proposal development prior to detailed design and lodgement of an application.

o Operational Work Pre-Design Advice Meeting – the formalisation of an existing service to increase awareness of the benefits of obtaining upfront advice on Operational Work applications prior to lodgement or work commencing on site.

o Plan Sealing Pre-assessment – again the formalisation of an existing service to enable customers to lodge plans and supporting information early in the plan sealing process to obtain feedback from Council prior to the formal lodgement of the plan sealing request.

In addition to the above paid pre-lodgement services, Council will continue to provide free general development information advice via phone and email enquiries and also our Chat to a Development Information Officer located at our development booth at City Hall.

· Section 5. Dwelling House and Dual Occupancy - Section 5.1.2 Concurrence Agency Referral for Building Work Associated with a Dwelling House and Section 5.1.7 Other change to a development approval associated with a Dwelling House where council is either a Concurrence Agency Referral, Responsible Entity or Affected Entity – New lower fee of $700 has been introduced for Concurrence Agency Referral with one non-compliance request to align with benchmarking with other SEQ Council's as well as cost recovery principles for minor assessment work. The fee will remain the same for any request for two or more non-compliance matters, being $1,340.

· Section 6. Material Change of Use – Several of the use fees in this section have been grouped into similar uses as well as adjustment of base fees, increment fees and capping to ensure more consistency across all fees. This grouping has been based on the results from an Activity-Based Costing exercise, to ensure alignment of fees with the work effort and the planning scheme assessment requirements. The amended base fee and increment fee for these uses relate to the specialist assessment involvement. The larger base fees for some use types are for more complex proposals requiring greater specialist assessment involvement. These adjusted fees align with cost recovery principles.

· Section 8. Reconfiguring a lot - Section 8.1.1 Fee is based on the total number of lots in the proposed reconfiguration, including the existing lot(s) and any balance lots, but excludes any park and drainage reserve lots – Assessment fees are proposed to be increased to align with the results from an Activity Based Costing exercise, noting that the applications received for Reconfiguring a Lot of up to 5 lots currently represents an under-recovery of our costs. This fee has been updated in this Register to have two separate sets of fees being 'Reconfiguring a lot up to and including a total of 5 lots' and 'Reconfiguring a lot of 6 lots or more'.

· Section 10. Operational Work – Assessment - Section 10.1.1 Operational Work relating to Reconfiguring a Lot calculated per component and 10.1.2 Electrical Operational Work relating to a Reconfiguring a Lot (no charge where include in combined Operational Work application with components outlined in Section 10.1.1) – Operational Work application fees have been refined and split to charge based on per Operational Work component (e.g. Earthwork, Stormwater, Roadwork, Streetscape Work, Landscape/Rehabilitation Work and Vegetation Clearing). These fees have been restructured to better recover the cost for the work effort required in assessing several components of Operational Work associated with a Reconfiguring a Lot applications as well as account for the variability of size and complexity of the applications. Where the lot ranges increase so do the number of Operational Work components and the complexity of the assessment which is why the fees have been increased for each lot range.

Council will continue to provide a range of existing development incentives already included in the current Register (refer to Section 2 of the Register in Appendix A), such as fee adjustments and refunds.

To support the COVID-19 pandemic recovery for the community and local businesses, in the 2022/23 Register the not-for-profit organisations fee reduction was changed from 50% to 75%. This reduction was retained in the 2023/24 Register. This reduction has been retained at 75% in the 2024/25 Register to support not-for-profit organisations, noting that the majority of these organisations also provide housing that aligns with Council’s Sunshine Coast Housing and Homelessness Action Plan 2023.

It is recommended that the Nambour Special Entertainment Precinct incentive remain in the 2024/25 Register to help facilitate the music-based entertainment industry on the Sunshine Coast. In this Precinct, the application fee is discounted by 50% for a Material Change of Use application for a Theatre, Bar, Nightclub or Hotel use (as defined in the Sunshine Coast Planning Scheme 2014) located in the Nambour Special Entertainment Precinct.

Fees included in Section 7 - Environmentally Relevant Activity and Section 18 - Historical Planning Scheme Policy Contributions of the Register are governed by State policy, which has not been released to date. These fees will be updated in the Register prior to the release on 1 July 2024.

Legal

Local Government Act 2009

· Section 98 Register of Cost-recovery Fees.

· Section 262(3)(c) Commercial Charges.

Local Government Regulation 2012

· Section 172 Revenue Statement.

· Section 193 Revenue Policy.

Policy

Fees and charges are adopted by Council for each financial year and can be amended during the year.

Risk

The continual variability of the development market activity and legislative changes necessitate the increase and ongoing review of fees and charges to ensure that we have sufficient fee revenue for cost-recovery and resourcing.

Previous Council Resolution

Council Resolution 25 May 2023 (OM23/45)

That Council:

(a) receive and note the report titled “Development Services Register of Cost Recovery Fees and Commercial Charges 2023/24”

(b) adopt the fees detailed in the Development Services Register of Cost-recovery Fees and Commercial Charges for Sunshine Coast Council 2023/24 (Appendix A)

(c) resolve that, in relation to those cost recovery fees to which Section 97 of the Local Government Act 2009 apply:

(i) the applicant is the person liable to pay these fees and

(ii) the fee must be paid at or before the time the application is lodged and

(d) delegate to the Chief Executive Officer the power:

(i) to amend commercial charges to which section 262(3) (c) of the Local Government Act 2009 apply and

(ii) to determine a reasonable fee based on cost recovery principles when a price on application is requested.

Related Documentation

Local Government Act 2009

Local Government Regulation 2012

Critical Dates

Implementation

Should the recommendation be accepted by Council, it is noted that the Chief Executive Officer will ensure the Development Service Register for Cost-recovery Fees and Commercial Charges 2024/25 will become operational for new application and services from 1 July 2024. The Register will be published on Council’s website.

Ordinary Meeting Agenda 30 May 2024

8.12 Disposal (Lease) of Commercial Tenancy at Maroochydore Park'n'Go at 4 Lightning Lane, Maroochydore

File No: Council Meetings

Author: Manager Leasing and Land Management

Business Performance Group

Attachments: Att 1 - Aerial Plan.................................................................... 317 ⇩

Att 2 - Tenancy 2 - Lease Area Plan....................................... 319 ⇩

purpose

To seek Council’s resolution to grant an exception under Section 236 of the Local Government Regulation 2012 to dispose of land (via lease) of Tenancy 2 within Council’s Maroochydore Park’n’Go facility located at 4 Lightning Lane, Maroochydore other than by tender or auction.

Executive Summary

This report seeks Council’s resolution to grant an exception under Section 236 of the Local Government Regulation 2012 to allow Council to dispose of land by way of lease via open market negotiations, rather than undertaking a second tender release for Tenancy 2 within Council’s Maroochydore Park’n’Go facility.

Council’s Maroochydore Park’n’Go facility has been constructed on freehold land owned by Council being located at 4 Lightning Lane, Maroochydore, legally described as Lot 110 on SP305312 as shown in Attachment 1 – Aerial Map.

Construction of Council’s Maroochydore Park’n’Go facility was completed in December 2023.

Council, in conjunction with its appointed real estate and marketing agent, released an opportunity to the market for the lease of the commercial tenancy spaces within the Car Park Building via Council’s usual tender process. The tender closed on Tuesday, 26 September 2023.

One submission was received for Tenancy 2 but following protracted post-tender negotiations, the submitter elected not to enter into a lease of the tenancy.

As such, no lease has eventuated from the tender process and Council approval is being sought to:

· resolve to grant an exception to release Tenancy 2 on the open market to allow leasing via private treaty, rather than undertaking a further tender; and

· secure offers from prospective tenants which meet market expectations for use/activation and market rent, and which are compliant with Council’s legislative requirements.

An exception may be considered, as Tenancy 2 has been offered to the market via public tender. Allowing for open market/private treaty negotiations will allow Council to be dynamic, actively negotiate our interests, and be more flexible and time-competitive with other private property owners.

Officer Recommendation

That Council:

(a) receive and note the report titled “Disposal (Lease) of Commercial Tenancy at Maroochydore Park'n'Go at 4 Lightning Lane, Maroochydore” and

(b) resolve that, under section 236 (1) (a) of the Local Government Regulation 2012, Council may dispose of a valuable non-current asset other than by tender or auction, this being the disposal by way of the lease of an interest in Tenancy 2 at Maroochydore Park’n’Go at 4 Lightning Lane, Maroochydore (legally described as Lot 110 on SP305312), on the basis that:

(i) the lease has previously been offered to the market by public tender, and

(ii) a lease has not been entered into or secured via public tender as no tender was received.

Finance and Resourcing

The rent payable by any prospective tenant will need to be equal to or above that of the market value of the interest in land which has been determined by an independent registered Valuer pursuant to Section 236(3) and 236(5) of the Local Government Regulation 2012.

Council will be required to pay its own costs in relation to the preparation of the lease agreement, which is expected to be undertaken using internal resources with no external financial cost to Council. A formal market rental assessment will be undertaken by a registered Valuer to ensure compliance with Council’s legislative requirements.

Corporate Plan

Corporate Plan Goal: Our service excellence

Outcome: We serve our community by providing this great service

Operational Activity: S22 - Property management – comprehensive management of Council’s land and building assets to ensure that Council’s property dealings are optimised, centrally managed, and support Councils objectives.

Consultation

Councillor Consultation

Councillor J Natoli - Division 4 Councillor

Internal Consultation

Property Management

Strategic Property

Transport Network Management (previously named Transport Infrastructure Management)

Legal Services

External Consultation

Council has engaged a commercial real estate and marketing agent to market the commercial tenancy spaces and will engaged a valuer registered under the Valuers Registration Act 1992, who is not an employee of the Local Government, to prepare a commercial market rental assessment and provide advice on any offers to lease received by Council.

Community Engagement

The commercial tenancy spaces have been purpose-designed into the public car park facility. Therefore, no community engagement has been undertaken in relation to this report.

Proposal

The land comprising of Council’s Maroochydore Park’n’Go facility is located at 4 Lightning Lane, Maroochydore, legally described as Lot 110 on SP305312. The land is freehold land owned by Council as shown in Attachment 1 – Aerial Map.

The Sunshine Coast Maroochydore Park’n’Go facility was completed the end of 2023.

Council’s Maroochydore Park’n’Go facility provides paid parking spaces for approximately 290 vehicles, and includes accessible parking, electric vehicle charging spaces with 39 motorcycle bays, 28 bicycle bays and end of trip facilities.

In addition to the public spaces, the car park has two commercial tenancy spaces located on the ground floor, each having street frontages with an outlook to adjoining businesses including restaurants, cafés, a hotel, short-stay and high density living.

The commercial/retail tenancies have been included to further support the economic development of the Maroochydore City Centre, as well as service the general public and surrounding areas. The commercial/retail tenancies are intended to create an activated street frontage, enhancing and complementing the look and feel of the Maroochydore City Centre.

The two commercial tenancy suites known as Tenancy 1 and Tenancy 2 comprise a total gross lettable area of 271m². Attachment 2 – Tenancy 2 Lease Area Plan.

Tenancy 1

This tenancy occupies a street front location along Lightning Lane, Maroochydore providing direct access to the street and passing traffic.

Internal area (m²)

57m²

Council’s Preferred Uses

· Uses are compatible with Council’s Planning Policies for the Maroochydore City Centre.

· Broad retail uses which complement the structure and surrounding tenancy mix.

Tenancy 2

The configuration of this tenancy can be leased as one tenancy occupying the whole floor plan, or Council may consider splitting the tenancy in up to smaller tenancy spaces. Located opposite Fairway Drive, Maroochydore. Any outdoor seating would need to be negotiated with the adjoining landowner.

Internal area (m²)

214m²

Council’s Preferred Uses

· Uses are compatible with Council’s Planning Policies for the Maroochydore City Centre.

· Broad commercial and retail uses which complement the structure and surrounding tenancy mix.

The two tenancies comprise of a 'cold shell' fit-out and any prospective tenant will be fully responsible for all fit-out works. The prospective tenant will also be responsible for constructing any internal toilet/bathroom facilities that may be required for the proposed offering.

Council has offered the two commercial tenancy suites to the market via a public tender process. The intent of the public tender was to:

· seek commercial/retail tenants to fit-out, occupy and operate business from the commercial spaces; and to

· ensure Council complies with its legislative requirements under the Local Government Regulation 2012.

The tender for the commercial spaces closed on Tuesday, 26 September 2023 and resulted in:

· No submissions being received in response to the Tenancy 1 offering, and

· Submissions being received in response to the Tenancy 2 offering.

Tenancy 1 was the subject of an earlier submission to an Ordinary Meeting of Council to obtain an exception to lease on the private market. The tenancy has had some interest through Council’s appointed real estate agent; however, the space is yet to be leased.

Tenancy 2 was awarded to the successful proponent. The negotiations continued post tender with this proponent, however, a lease was not entered into as the successful proponent from the tender withdrew their offer prior to entering into a lease.

Where a tender results in unsuccessful outcomes, it is considered appropriate to release the opportunity on the open market via Council’s appointed commercial real estate and marketing agent. Council has the ability to enter into a lease over Tenancy 2 via a private treaty (the same as was approved for Tenancy 1) arrangement under Section 236 of the Local Government Regulation 2012 as:

· the opportunity has been released via public tender, and

· no successful or suitable respondents resulted from the evaluations or negotiations.

To allow Council to enter into a lease via private treaty, Council is required to grant an exception under Section 236 of the Local Government Regulation 2012 which provides that a disposal, other than by public tender or auction, may occur if an exception applies. An exception is permitted where it relates to an application where the grant of the lease has been previously offered by public tender, but a lease has not been executed.

To ensure that Council has every avenue and opportunity to seek leases over Tenancy 2, an exception is being requested on the basis that the tender for the Tenancy 2 commercial space did not eventuate in a lease being entered into.

To ensure the disposals comply with Sections 236(3) and (5) of the Local Government Regulation 2012 a market rental assessment will be undertaken to ensure that it is:

· assessed by a registered Valuer who is not an employee of the local government registered under the Valuers Registration Act 1992; and

· the face rent will be set at or above the market valuation as determined by the registered Valuer.

An exception (in relation to Tenancy 2) under the Local Government Regulation 2012 is deemed applicable and appropriate in this instance as the land has previously been offered via public tender which closed on Tuesday, 26 September 2023 and whilst awarded a lease did not eventuate from this process.

Leasing the Tenancy 2 commercial space on the open market and entering into a private treaty agreement is expected to have the following benefits:

· expected to reduce the timeframe to obtain a tenant as opposed to releasing a further public tender,

· is more typical of the method used by the private sector and represents an offer and acceptance process which commercial operators are familiar, and

· provides Council with the opportunity to negotiate and counter-offer with prospective tenants as well as engage during the offer process.

Legal

Legal Services have been consulted in relation to this report and will prepare and review the commercial lease document and register the dealings with Titles Queensland.

Policy

This report has been prepared in accordance with Council’s Procurement Policy relating to the disposal of Council assets.

Risk

Whilst there are no significant risks relevant to this report, time is of the essence to secure a commercial tenant for Tenancy 2 and obtain revenue for Council and ensure that the Premises is occupied to activate the site for the benefit of the community.

Previous Council Resolution

Ordinary Meeting 26 October 2023 (OM23/120)

That Council:

(a) receive and note the report titled “Disposal (Lease) of Commercial Suite at Maroochydore Multideck Car Park at 4 Lightning Lane, Maroochydore” and

(b) resolve that, under section 236 (1) (a) of the Local Government Regulation 2012, Council may dispose of a valuable non-current asset other than by tender or auction, this being the disposal by way of the lease of an interest in Tenancy 1 at Maroochydore Multideck Car Park at 4 Lightning Lane, Maroochydore (legally described as Lot 110 on SP305312), on the basis that:

(i). the lease has previously been offered to the market by public tender, and

(ii). a lease has not been entered into or secured via public tender as no tender was received.

Related Documentation

There is no related documentation relevant to this report.

Critical Dates

There are no critical dates relevant to this report, however, securing a tenant will allow Council to enter into a lease over the premises which will provide additional amenity for the community as well as obtain a revenue return to Council.

Implementation

Should the recommendation be accepted by Council, it is noted that the Chief Executive Officer will delegate to Council’s Delegated Officer the ability to:

· have Tenancy 2 marketed via Council’s marketing and leasing agent for open market, private treaty negotiations, and

· execute a lease agreement to a suitable tenant and register the lease agreement with Titles Queensland.

Ordinary Meeting Agenda 30 May 2024

8.13 Disposal (Leases) over various Telecommunication Sites located at 30-32 Whitecross Road, Bli Bli and 5 Palm Street, Maleny

File No: Council Meetings

Author: Senior Property Officer

Business Performance Group

Attachments: Att 1 - Telecommunication Lease Area Plans....................... 327 ⇩

purpose

To seek Council’s resolution to:

· grant an exception (to the disposal of land via auction/tender) in accordance with the Local Government Regulation 2012, and

· to enter into new lease agreements with:

o Indara Infrastructure Pty Ltd and Telstra Corporation Ltd at, 30-32 Whitecross Road, Bli Bli (Lot 1 on RP92714); and

o CPS Technology and Infrastructure on behalf of Indara Infrastructure Pty Ltd at 5 Palm Street, Maleny (Lot 1 on RP78427).

Executive Summary

This report seeks Council’s resolution to grant an exception from the auction/tender process under Section 236 of the Local Government Regulation 2012 to dispose of land (via lease) by entering into direct leases with Indara Infrastructure Pty Ltd (‘Indara’), Telstra Corporation Ltd (‘Telstra’) and CPS Technology and Infrastructure (‘CPS’) on behalf of Indara Infrastructure Pty Ltd at the respective sites:

· 30-32 Whitecross Road, Bli Bli - Indara and Telstra, and

· 5 Palm Street, Maleny – CPS on behalf of Indara.

Indara and Telstra currently hold lease agreements with Sunshine Coast Regional Council (‘Council’) for a tower and associated communication shelters and equipment which are due for renewal on 13 December 2024.

CPS on behalf of Indara have applied for a new lease for a communication shelter to be constructed adjacent to an existing Telstra communication shelter. The tower equipment would be erected on the Unitywater tower that sits within the same land parcel.

Both telecommunications companies have requested up to 20-year leases, however, 10-year leases are recommended to ensure that Council meets with its regulatory and planning requirements. All proposed leases with the telecommunications tenants will be offered on ground lease (land only), meaning the lessee’s will be responsible for all infrastructure on site with no costs to Council.

Officer Recommendation

That Council:

(a) receive and note the report titled “Disposal (Leases) over various Telecommunication Sites located at 30-32 Whitecross Road, Bli Bli and 5 Palm Street, Maleny” and

(b) resolve in accordance with section 236(2) of the Local Government Regulation 2012, that an exception to dispose of an interest in land (lease) other than by tender or auction applies, as the disposal is pursuant to section 236(1)(c)(vi) related to a telecommunications tower over:-

(i) Part of Lot 1 on RP92714 to Indara Infrastructure Pty Ltd (Lease A and Lease V)

(ii) Part of Lot 1 on RP92714 to Telstra Corporation Ltd (Lease C), and

(iii) Part of Lot 1 RP78427 to Indara Infrastructure Pty Ltd.

Finance and Resourcing

The annual rental of the proposed new lease agreements will be determined in accordance with an independent commercial market rental assessment. All administration expenditure associated with this dealing, including valuation, legal and Titles Office registration fees will be borne by the existing tenant, being Indara, Telstra and CPS.

Corporate Plan

Corporate Plan Goal: Our service excellence

Outcome: We serve our community by providing this great service

Consultation

Councillor Consultation

Councillor W Johnston - Division 5 Councillor

Councillor M Suarez - Division 9 Councillor

Internal Consultation

· Strategic Planning

· Environmental Operations

· Strategic Property

· Property Management

· Parks and Gardens

· Urban Growth

· Development Services

· Environment and Sustainability

External Consultation

Council’s Property Management Branch has liaised with Indara and Telstra, being the existing tenants, and CPS as a potential future tenant in relation to this report.

Community Engagement

Due to the administrative nature of this report, no community engagement has been undertaken or is required.

Proposal

Indara Infrastructure Pty Ltd (‘Indara’), Telstra Corporation Ltd (‘Telstra’) and CPS Technology and Infrastructure (‘CPS’) have requested new leases over two sites for a period up to 20 years. Council recommends 10-year leases be implemented to ensure that its planning and regulatory requirements are met.

The continuation of the current leases and the establishment of a new operator (Maleny) will ensure that the region and community continue to benefit from Telecommunications Services.

The annual rental of the proposed for the lease agreements is subject to an independent commercial market rental assessment that has been commissioned by Property Management Branch.

The lease area plans for each site is shown in Attachment 1 – Telecommunication Lease Area Plans.

Details of the two site locations are outlined below:

30-32 Whitecross Road, Bli Bli

Indara and Telstra currently hold lease agreements with the Council for Telecommunication purposes which expire on 13 December 2024.

Indara currently has two lease agreements (Lease A and V) for a tower and associated communication shelters and equipment. The tenure area of Lease A legally described as Lease A SP120675 on Lot 1 RP92714 is 38m². The tenure area of Lease V legally described as Lease V SP250867 on Lot 1 RP92714 is 53m².

Telstra currently has one lease agreement (Lease C) for a communications shelter which supports the tower equipment. The tenure area of Lease C legally described as Lease C SP178915 on Lot 1 RP92714 is 39m².

The Indara tower provides mobile and wireless broadband services on the Optus, TPG, Telstra and NBN Networks which is a critical resource for the community to ensure the ongoing provision of these services to Bli Bli and the greater Sunshine Coast Region.

A review of each of the lessee’s performance under the current trustee lease has been undertaken. The Tenant is in good standing and is compliant with the essential terms of the current leases including rent.

5 Palm Street, Maleny

CPS wishes to secure a new lease for a communications shelter to be constructed adjacent to an existing Telstra communication shelter. The tower equipment would be erected on the Unitywater tower (not under Council control) that sits within the same land parcel. A tenure area of 10.5m² is proposed for the communications shelter.

The land is the former Maleny Depot Site which is included in a review of Council current and former depots. The establishment of a new telecommunications lease to CPS is to be located immediately adjoining the existing lease (to another provider) and the UnityWater tower which both encumber the land at present. The new lease area is not considered to further impact the overall utilisation of the resultant land for both its current or future use provide that access is retained for both the telecommunication providers and UnityWater.

On the basis that there is broad support within the organisation, it is recommended that the Council progressively enters into new leases upon expiration of each current agreement for up to 10 years. It is considered appropriate to grant an exception under the Regulation for new leases as two of the applicants have an already established operation on the land, including ownership of the infrastructure, whilst one is requesting to establish within an already occupied area housing similar infrastructure and all are providing an essential local service to the Sunshine Coast Community.

On the basis above, Council is of the opinion that the proposed terms are sufficient to support entering into new leases to the above-mentioned applicants rather than opening submissions via tender or auction.

In accordance with the Local Government Regulation 2012, an exception from Council is required where Council seeks to enter into a new lease(s) other than by tender or auction. In this instance an exception applied under the regulations is for a telecommunication tower.

If an exception is not approved, the premises will be offered for leases via a tender process after the current leases expire, however, it is not recommended that Council seek to tender telecommunication sites of this nature.

Legal

Legal Services have been consulted in relation to this report and will prepare and review the commercial lease document and register the dealings with Titles Queensland.

Policy

This report has been prepared in accordance with Council’s Procurement Policy relating to the disposal of Council assets.

Risk

If a new lease is not entered into, the existing lessees will remove any equipment within Lease A SP120675, Lease V SP250867 and Lease C SP178915 and discontinue the telecommunications services at the site, disrupting essential communication services to the community.

Previous Council Resolution

No previous resolutions are related to this report.

Related Documentation

There is no related documentation in relation to this report.

Critical Dates

There are no critical dates relevant to this report, however, the establishment of a new services provider (Maleny) should be expedited to improve service standards in the region.

Implementation

Should the recommendation be accepted by Council, it is noted that the Chief Executive Officer will request that officers prepare the Form 7 – Lease documentation for execution by Indara Infrastructure Pty Ltd, Telstra Corporation Ltd and Council’s Delegated Officer and arrange for the registration of this documentation at the Titles Office.

Ordinary Meeting Agenda 30 May 2024

8.14 Disposal (Lease) to Dynamic Hydro Excavations Pty Ltd over portion of 4 Bearing Avenue, Warana

File No: Council Meetings

Author: Manager Leasing and Land Management

Business Performance Group

Attachments: Att 1 - Locality Plan................................................................. 335 ⇩

Att 2 - Lease Area Plan........................................................... 337 ⇩

Att 3 - Proposed Terms of New Lease - Confidential

purpose

To seek Council’s resolution to grant an exception (to the disposal of land via auction/tender) in accordance with the Local Government Regulation 2012, and to enter into a new Lease with Dynamic Hydro Excavations Pty Ltd.

Executive Summary

This report seeks Council’s resolution to grant an exception from the auction/tender process under Section 236(2) of the Local Government Regulation 2012 to dispose of land (via lease) by entering into a direct lease with Dynamic Hydro Excavations Pty Ltd (Dynamic Hydro) over portion of 4 Bearing Avenue, Warana legally described as Lot 80 and Lot 81 on W95561.

Council owns the land at 4 Bearing Avenue, Warana in Freehold. The land comprises of five lots and has a dual frontage to both Bearing Avenue and Tandem Avenue, Warana. The two lots (Lot 80 and Lot 81) the subject of this report and lease are shown in Attachment 1 – Locality Plan.

Dynamic Hydro occupies a 3,100m² portion of the Council-owned land under a lease which expired on 13 March 2024. Dynamic Hydro continues to occupy the site by correspondence as a month-to-month tenant under the terms of the existing lease. The lease area is shown in Attachment 2 – Lease Area Plan.

In preparing this report, the Chief Executive Officer recommends that Attachment 3 be considered confidential in accordance with Section 254J(3) (g) of the Local Government Regulation 2012 as it contains information relating to negotiations relating to a commercial matter involving the local government for which a public discussion would be likely to prejudice the interests of the local government.

Attachment 3 is confidential in respect to the content and timeframes of negotiations and recognising that, until Council makes a decision, and the Trustee Lease is executed, the lease has no certainty.

Public disclosure at this time would potentially impact adversely on the finalisation of a current negotiation process and Council’s ability to finalise the lease in a manner that represents the best value for the ratepayers of the region. The report contains a recommendation to release details of the Trustee Lease once negotiations have been finalised and registered with the Titles Registry.

Dynamic Hydro have approached Council seeking a new lease to allow them to continue their current business operations at the site.

Council have considered and negotiated a new lease and it is proposed to offer Dynamic Hydro a new three (3) year lease which, if approved, will commence on 14 March 2024, and expire on 13 March 2027, with no further option. The rent payable under the new lease will be at the current market rent as assessed by a registered valuer.

Officer Recommendation

That Council:

(a) receive and note the report titled “Disposal (Lease) to Dynamic Hydro Excavations Pty Ltd over portion of 4 Bearing Avenue, Warana”

(b) resolve that in accordance with Section 236(2) of the Local Government Regulation 2012, that an exception to dispose of an interest in land (lease) other than by tender or action applies as per section 236(1)(c)(iii) as Dynamic Hydro Excavations Pty Ltd is the existing tenant of the land at 4 Bearing Avenue, Warana and

(c) authorise the Chief Executive Officer to publicly release details relating to Trustee Lease once the negotiations have been finalised and registered with the Titles Registry.

Finance and Resourcing

The rent payable by the tenant upon commencement of the new lease is outlined in Attachment 3 – Proposed Terms for New Lease (Confidential).

Each party will be responsible for bearing its own costs associated with the drafting, negotiation, and registration of the new trustee lease.

Corporate Plan

Corporate Plan Goal: Our service excellence

Outcome: We serve our community by providing this great service

Consultation

Councillor Consultation

Councillor J Natoli - Division 4 Councillor

Internal Consultation

Property Management

Strategic Property

Strategic Planning

Environmental Operations

Environmental Sustainability Policy

Urban Growth Projects

External Consultation

Council has liaised with Dynamic Hydro in relation to this report and its appointed licenced valuer in relation to setting rent at the current market rate.

Community Engagement

Due to the administration nature of this report, no community engagement has been undertaken or is required in relation to this report.

Proposal

The land being Lot 80 and Lot 81 on W95561, more commonly referred to as portion of 4 Bearing Avenue, Warana, is owned by Council in freehold and is zoned Medium Impact Industry under Council’s Planning Scheme. These lots form part of a broader land holding which has a dual frontage to both Bearing Avenue and Tandem Avenue, Warana. Lot 80 and Lot 81 both front Tandem Avenue, Warana.

Dynamic Hydro Excavations Pty Ltd (Dynamic Hydro) have a current lease agreement with Council which commenced on 12 September 2019, and expired on 14 March 2024. Dynamic Hydro have been holding over on a month-to-month basis under the same terms and conditions, until a new lease can be finalised. The lease is registered over a 3,100m² portion of the land as shown in Attachment 2 – Lease Area Plan.

Council officers have negotiated the proposed terms of the new lease with Dynamic Hydro. The proposed terms and conditions for the new trustee lease are subject to obtaining a Council resolution to grant an exception as proposed within this report. The proposed terms and conditions for the new lease are outlined in Attachment 3 – Proposed Terms of New Lease (Confidential).

A review of the lessee’s performance under the current lease has been undertaken. The Tenant is in good standing and is compliant with the essential terms of the current lease including being up to date with rent payments. The lessee’s operations have not impacted the utilisation of the remainder of the Council-managed land which is occupied for internal council uses.

On the basis that there is broad support within the organisation, it is recommended that council enter into a new trustee lease for a period of three years with the current lessee by granting an exception as:

· the open market opportunities would be limited and likely to only represent an opportunity for prospective business of the same function; and

· the current lessee has an already established operation on the land.

On the basis above, Council is of the opinion that the proposed terms are sufficient to support entering into a lease to the current lessee rather than opening submissions via tender or auction.

In accordance with the Local Government Regulation 2012, an exception from Council is required where Council seeks to enter into a new commercial lease with the existing tenant of the land (other than by tender or auction). If an exception is not approved, the premises will be offered for lease via a tender process.

Legal

Council’s Legal Services department have been consulted in relation to the preparation of the Form 7 – Lease/Sublease documentation.

Policy

This report has been prepared in accordance with Council’s Procurement Policy relating to the disposal of Council assets.

Risk

Council is proposing to enter into a new lease with the current tenant by requesting that Council grant an exception under the Local Government Regulation 2012.

Council’s position is that the proposed terms and conditions identified in Attachment 3 – Proposed Terms of New Lease (Confidential) are sufficient to warrant an exception under the legislation.

If an exception is not approved by Council there is an inherent risk that Council would:

· not be able to secure a better offer via tender, and

· not be able to avoid an unnecessary period of vacancy and loss of revenue transitioning between tenants.

Previous Council Resolution

Ordinary Meeting 19 April 2018 (OM18/53)

That Council:

(a) receive and note the report titled ‘Proposed Lease – Bearing Avenue, Warana,’ and

(b) resolve in accordance with Section 236 of the Local Government Regulation 2012 that the exception under Section 236(1)(e) applied to the leasing of Lots 62, 63, 80 and 81 on W95561.

Related Documentation

There is no related documentation relevant to this report.

Critical Dates

There are no critical dates relevant to this report, however, the current lease has expired as of 14 March 2024, and any new lease documentation should be executed and registered at the Titles Office as soon as is practical.

Implementation

Should the recommendation be accepted by Council, it is noted that the Chief Executive Officer will:

· request that officers prepare the Form 7 – Lease documentation for execution by Dynamic Hydro Excavations Pty Ltd; and

· Council’s Delegated Officer will arrange for the registration of this documentation at the Titles Office.

Item	Status
Internal Controls	2 prior year significant deficiencies due 30 April and 30 June 2024 1 new deficiency due 31 December 2024 4 prior year deficiencies due 30 June 2024 1 prior year deficiency partially resolved pending Audit clearance
Financial Reporting Issues	1 prior year moderate financial reporting issue partially resolved pending Audit clearance
Milestones	On track
Areas of audit focus	On track
Audit fees	On track

Rate Category Group	Number of Properties	Number of Properties with a Mortgage
Principal Place of Residence – owner occupied	13	10
Not Principal Place of Residence – not owner occupied	4	1
Total Properties	17	11

Year	Number of Properties subject to the Sale of Land process in January	Number of Properties subject to the Sale of Land process as detailed in the May Ordinary Meeting Report	Amount of rates and charges overdue as detailed in the May Ordinary Meeting Report	Number of Properties Auctioned
2021	77	51	$758,663	1 – vacant property
2022	56	29	$291,743	Nil
2023	67	45	$494,676	Nil
2024	41	17	$205,774	Scheduled for October

Short Term Rating (S&P Global Ratings) or equivalent	Individual Counterparty Limit	Total Limit
QIC / QTC Pooled Cash Management Fund A-1+	100%	100%
A-1+ Financial institutions	100%	100%
A-1+ Bond Mutual Funds	30%	50%
A-1 Financial Institutions	60%	100%
A-2 Financial Institutions	60%	90%
A-3 Financial Institutions	10%	30%
Unrated	Nil	Nil