Agenda of Ordinary Meeting - Wednesday, 25 January 2023

Ordinary Meeting Agenda 25 January 2023

8.1 Mooloolaba Foreshore Revitalisation Stage 2 Central Meeting Place

File No: Council meetings

Author: Principal Urban Design

Liveability & Natural Assets Group

Attachments: Att 1 - Mooloolaba Foreshore Revitalisation - Stage 2 Central Meeting Place - Concept Blue.............................................................................. 15 ⇩

Att 2 - Mooloolaba Foreshore Revitalisation - Stage 2 Central Meeting Place - Concept Yellow.......................................................................... 17 ⇩

Att 3 - Mooloolaba Foreshore Revitalisation - Stage 2 Central Meeting Place Community Engagement Summary Report, November 2022 19 ⇩

purpose

The purpose of this report is to seek an amendment to the previously adopted Place Making Mooloolaba Master Plan, (10 December 2015) following results from the recent community engagement for the Mooloolaba Foreshore Revitalisation, Stage 2, Central Meeting Place project (precinct includes the ‘Loo with a View’).

Executive Summary

The Place Making Mooloolaba Master Plan was adopted by Council on 10 December 2015, providing an overall vision and a series of precincts to be enhanced by both public and private sector investments.

The Mooloolaba Foreshore Revitalisation project is one of the major outcomes from the Master Plan. It is a placemaking project which is being delivered over several years in multiple stages. The project will increase public beachfront parkland by 40 per cent, add extensive beachfront pathways and provide enhanced spaces and amenities for community use – all of which reflect the natural Sunshine Coast way of life.

The revitalised foreshore will ensure Mooloolaba remains an attractive and competitive destination, whilst playing an important showcasing role of the Brisbane 2032 Olympic and Paralympic Games and providing economic stimulus for the region.

As some time has passed since endorsement of the 2015 Master Plan and 2019 Detailed Design, Council engaged with the community and all external and internal stakeholders to seek current views and opinions in relation to aspects of Mooloolaba’s foreshore that may have changed, particularly around the Central Meeting Place precinct, including the Loo with a View.

Two concept options were taken to the community as part of Phase 3 of the consultation process from 28 September to 25 October 2022:

Concept Blue – a re-imagined concept that is consistent with the look and feel of the newly completed Stage 1 Northern Parklands. This concept proposes a new public amenities building in the same location and on the same level as Mooloolaba Esplanade, achieving a more inclusive and accessible outcome. A new, open sided shade canopy inspired by nature, creates a new meeting and event space, that flows onto a large, grassed area.

Concept Yellow – adopts a re-built facility with extended public amenities building and central meeting place canopy in the same location and same level as the existing Loo with a View, with entry via stairs or disability compliant ramps, set down from the Mooloolaba Esplanade Level. This option is strongly influenced by the existing Loo with a View architectural design and still complies with accessibility standards.

Following an inclusive community engagement process with three phases of engagement throughout 2022, there was substantial community support for Concept Blue with a 75% majority vote.

This paper seeks an amendment to the previously adopted Place Making Mooloolaba Master Plan, (10 December 2015) which requires approval to proceed with Concept Blue for the Mooloolaba Foreshore Revitalisation, Stage 2 Central Meeting Place.

Officer Recommendation

That Council:

(a) receive and note the report titled “Mooloolaba Foreshore Revitalisation Stage 2 Central Meeting Place”

(b) approve an amendment to the previously adopted Place Making Mooloolaba Master Plan, (10 December 2015) to proceed with Concept Blue for the Mooloolaba Foreshore Revitalisation, Stage 2 Central Meeting Place

(c) inform the community of a summary of the community engagement findings and the final decision of Council and

(d) refer the project to the 2023/2024 financial year 10-year capital works budget development process for consideration, due to the pressing asset renewal requirements

Finance and Resourcing

The endorsed 2022/2023 – 10-year Capital Works Program currently includes a total of approximately $13.15 million for the Mooloolaba Foreshore Revitalisation works.

Over the coming three financial years there exists within the operational and 10-year capital works program collective funding from various programs of approximately $4.31 million (currently) that could be applied to the design and construction of the Mooloolaba Foreshore Revitalisation Stage 2 Central Meeting Place.

A Quantity Surveyor estimates that either concept will cost approximately $15-16 million (including 30% contingency), based on August 2022 prices. This estimate is comparable to the rates witnessed in the recently delivered Stage 1 northern parklands.

Therefore, there is a shortfall of approximately $11-12 million in the next 3 years of the current capital works program, when the project should be undertaken to address pressing asset renewal needs due to the public safety risks highlighted.

Through future Council capital works budget deliberations, options such as redistribution of funds and/or additional budget will need to be considered amongst other capital budget development priorities.

Other options to address this shortfall could include a mixture of:

· Seek external grant funding opportunities

· Seek additional asset renewal funding from current programs

· Undertake short term maintenance / renewal work to extend asset life. Noting that any funding expended to extend the current facility’s life span will add life cycle cost to the aged infrastructure.

Following a constructability and staging review, there is very limited value in reducing the scope of work for the following reasons:

· Increased impact to businesses trade, property owners, general public and Council’s reputation if construction is undertaken numerous times (more small stages) over multiple years.

· Increased costs to deliver the same outcome due to cost escalations and sacrificial (joining) works.

· Co-relationships and dependencies between major construction elements (e.g. buildings, seawall, coastal pathway, vehicle access) make it very difficult to split work.

· Seawall is required to be renewed under the Coastal Hazard Adaption Strategy.

It is envisaged the entire Mooloolaba Foreshore Revitalisation project will be key as a world class destination experience by 2032 (and beyond), and funding to achieve this outcome will form part of critical decision making in the 10-year Capital Works Program development.

As part of the 2022/2023 financial year capital works streetscape sub-program, funding has been allocated so that investigation, planning and design activities can continue to advance.

Corporate Plan

Corporate Plan Goal: Our resilient economy

Outcome: 3.3 - Investment and growth in high value industries, innovation and entrepreneurship.

Operational Activity: 3.3.1 - Progress implementation of Mooloolaba Master Plan, including consultation and design of the Foreshore Central Meeting Place project and completion of the next stages of the Brisbane Road four lane road upgrade (Walan Street to Kyamba Court) that incorporates the new Mayes Canal Bridge.

Consultation

As some time has passed since endorsement of the 2015 Master Plan and development of the 2019 Detailed Design, it was considered necessary to re-engage with the community and external and internal stakeholders to seek current views and opinions in relation to aspects of Mooloolaba’s foreshore that may have changed, particularly around the Central Meeting Place precinct, including the Loo with a View.

Subsequently, Council carried out an inclusive community engagement process with four phases of engagement. Phases one through to three occurred from March 30 to 25 October 2022 with phase four scheduled early 2023.

Since the adoption of the master plan, Council has implemented a Mooloolaba Major Projects Project Control Group (PCG). The Project Control Group has provided an overarching review role for the multiple major projects occurring within Mooloolaba. The broader Mooloolaba precinct has been subject to several Workshops since 2015 to guide and inform directions to the significant projects within this precinct.

Through this project’s development in 2022, officers have held 1:1 meetings to update Project Control Group Councillors – Councillor J Natoli, Councillor P Cox, Councillor J O’Pray and Councillor M Suarez – portfolio Councillor.

Internal Consultation

The following groups and branches have been consulted either through two internal stakeholder workshops, individual 1:1 meetings, email or through the development of the Central Meeting Place for the Mooloolaba Foreshore Revitalisation project.

Liveability and Natural Assets Group

· Design & Placemaking

· Project Delivery

· Environmental Operations

· Environment & Sustainability

· Waste Management

Built Infrastructure Group

· Transport Infrastructure Management

· Civil Asset Management

· Parks & Gardens

Economic & Community Development

· Economic Development

· Arts, Heritage & Libraries

· Community Development

Customer & Planning Services

· Development Services

· Strategic Planning

· Strategic Infrastructure Planning & Policy

· Customer Response

Business Performance

· Communication

· Strategic Property

· Property

· Business & Innovation

External Consultation

As part of a thorough stakeholder and community engagement process the following key stakeholders were met with:

· Mooloolaba Chamber of Commerce

· Beach Matters

· Mooloolaba Spit Association

· Queensland Police

· Architects for Resilient Communities

· Local business owners

· Mooloolaba Activation Group (Taps, Dirty Moes)

· SCANN, Biometrics

· Sandcastles Body Corporate

· MP Fiona Simpson

· Kabi Kabi First Nation Traditional Owners

· Mooloolaba Surf Lifesavers Club

· Visit Sunshine Coast & Events

· Alex Headland Community Association

An initial pre-lodgement meeting was held with State Assessment and Referral Agency (SARA) in July 2022. Based on the information provided and the discussion held during the pre-lodgement meeting, the proposed development would likely constitute a ‘minor change’ to the previous February 2020 approval if Council’s decision is to proceed with either option. An application for amendment will be submitted in the next detail design phase of the project.

It is worthwhile noting that there was a strong involvement in the design process of local Kabi Kabi representatives including design workshops, community engagement videos, smoking ceremony, cultural tours and 1:1 stakeholder meetings. This approach is envisioned to be continued through the next project phases.

Community Engagement

An inclusive community engagement approach sought input from the community through this process with the following phases of engagement:

· Phase One: Have your say! (complete) from March 30 to May 4, 2022

· Phase Two: What we heard (complete) feedback shared on 22 August 2022

· Phase Three: Share your thoughts (complete) on Concept Blue and Concept Yellow from 28 September to 25 October 2022. The summary of feedback is presented in this report and in the workshop presentation

· Phase Four: Keeping you informed of the preferred outcome, scheduled early 2023

Proposal

The Place Making Mooloolaba Master Plan was adopted by Council on 10 December 2015, providing an overall vision and a series of precincts to be enhanced by both public and private sector investments. The master plan was developed following an extensive community engagement process that applied best practice engagement principles and received a very high level of community support (82 per cent). The detailed design, which evolved from the Master Plan, was released to the community in August 2019.

As some time has passed since endorsement of the 2015 Master Plan and 2019 Detailed Design, Council considered it necessary (Council workshop, 14 March 2022) to re-engage with the community through four phases of engagement to seek current views and opinions in relation to aspects of Mooloolaba’s foreshore that may have changed, particularly around the Central Meeting Place precinct, including the Loo with a View.

Key drivers of change include critical engineering and accessibility reports which have deemed many components of the 35-year-old Loo with a View building are ‘close to end of life’ and not compliant with current People with Disability Access or modern sustainable building design standards. Additionally, the global pandemic, changing community sentiment for greater inclusiveness for all users and integration of First Nation Peoples cultural heritage and climate change impacts (rising sea level and frequency of major storm events) have added to this change.

The findings of the Phase One: ‘Have your say’ community engagement (March 30 to May 4, 2022) informed the development of two design concepts for the Central Meeting Place precinct, Concept Blue and Concept Yellow. The feedback from Phase One was presented back to the community in Phase Two (22 August 2022).

Concept Blue – would adopt a re-imagined concept that celebrates the beach and natural beauty as the hero of Mooloolaba’s foreshore, which is consistent with the look and feel of the newly completed Stage 1 Northern Parklands. This concept requires construction of a new public amenities building in the same location and on the same level as Mooloolaba Esplanade, achieving a more inclusive and accessible outcome. A new, open sided shade canopy inspired by nature, creates a new meeting and event space, that flows onto a large, grassed area. For a plan view of this concept, refer to Attachment 1 – Mooloolaba Foreshore Revitalisation – Stage 2 Central Meeting Place – Concept Blue.

Concept Yellow – would locate the new rebuilt facility with extended public amenities building and central meeting place canopy in the same location and same level as the existing Loo with a View, with entry via stairs or disability compliant ramps, set down from the Mooloolaba Esplanade level. This will require construction of a new building that is strongly influenced by the existing Loo with a View architectural design with similar design and functions (public toilets, showers, seating, viewing and meeting areas) while complying with accessibility standards. For a plan view of this concept, refer to Attachment 2 – Mooloolaba Foreshore Revitalisation – Stage 2 Central Meeting Place – Concept Yellow.

These design concepts were prepared each with their associated points of difference and cost for consideration by Council prior to presenting to the community.

The Phase Three community engagement (28th Sept – 24th Oct 2022) included a comprehensive, transparent and immersive internal stakeholder and community engagement process.

Of the 1,390 responses received, only two were deemed inadmissible (1,388 total). The following is a summary of the community’s qualitive response to the questions asked:

Question	Concept Blue	Concept Yellow	Neither
1. Which architectural design style do you prefer?	73%	23%	4%
2. Which accessibility outcome do you prefer?	69%	28%	3%
3. Which arrival experience and meeting place outcome do you prefer for the Central Meeting Place?	75%	22%	3%
4. Which open space outcome do you prefer?	73%	23%	4%
5. Choose your preferred design concept?	75%	22%	3%

In summary there was substantial community support for Concept Blue with a 75% majority vote.

A further question was asked ‘Now you have chosen your preferred concept, is there any other feedback you would like to provide about the Central Meeting Place?’. The following is a summary of the key themes that emerged from the community that may require change to the preferred Concept Blue, subject to Council’s support of officer recommendations. It should be noted that this feedback is ranked in order of number of respondents.

Item	Feedback	No. of responses	Officers Recommendation
1	Add more green (trees, grass and native gardens) 1.1 Increase the number of trees, grass and landscaping. 1.2 Reduce the extent of hard surfaces and utilise materials and finishes that do not absorb heat. 1.3 Sustainable building outcomes are preferred, including selection of green materials and smart technology.	130/1388 (9%)	Supported – Items 1.1, 1.2, 1.3 - To include more trees, grassy open spaces, garden beds to ‘green’ the area with less hard surface and integrate sustainable and smart outcomes in the final concept, where appropriate.
2	Provide more shade 2.1 Shade provision is a key concern for the community. 2.2 Natural shade is preferred by tall, large canopy trees whilst some welcome shade sails. 2.3 Provide plenty of shady seating that is inclusive and accessible so visitors can sit and spend long periods to sit and look at the view.	121/1388 (9%)	Supported – Items 2.1, 2.2, 2.3 - To increase shade provision through more trees and consider opportunities for shade sails in association with asset owners.
3	Provide more park furniture 3.1 Ensure the Central Meeting Place provides plenty of inclusive and accessible park furniture for all to enjoy. 3.2 Picnic and seating nodes need to have shade cover. 3.3 Ensure there is a place provided to shelter in inclement weather. 3.4 Community groups and families already regularly using this area want beachside BBQ facilities.	84/1388 (6%)	Supported - Items 3.1, 3.2, 3.3 To provide more park furniture including seating, under shade and cover where appropriate. Not supported – Item 3.4 To provide more BBQ’s and picnic shelters in the Central Meeting Place as this will be provided in the future adjoining Central and Southern Parklands.

For a comprehensive overview of the community engagement results, please refer to Attachment 3 – Mooloolaba Foreshore Revitalisation – Stage 2 Central Meeting Place Community Engagement Report, November 2022.

Legal

There are no legal implications relevant to this report.

Policy

The Place Making Mooloolaba Master Plan was adopted by Council on 10 December 2015, providing an overall vision and a series of precincts to be enhanced by both public and private sector investments.

The Mooloolaba Foreshore and accompanying public infrastructure is afforded protection behind the rocky outcrop, primary dunes and coastal seawall. The recently endorsed Coastal Hazard Adaptation Strategy seeks to protect public assets and provides direction to renew all aging seawalls to meet climate change requirements as part of the project outcome.

There are no anticipated concerns regarding the Master Plan proposals against current state government legislation/policy.

Risk

While an option, it should be noted that any delay to the amenities building and deck structure replacement past 2024 (as per the September 2021 SCG Structural Engineer updated assessment) may result in the facility being deemed unsafe or at a minimum, have limitations introduced to mitigate liability and public safety risk.

Currently this project is underfunded. Through future Council capital works budget deliberations, options such as redistribution of funds and/or additional budget will need to be considered amongst other capital budget development priorities due to the public safety risks highlighted.

Any works associated with the Master Plan that may be carried out in the future by Council on state owned land, will require the approval of the State Assessment and Referral Agency (SARA), particularly in relation to the seawall alignment.

Previous Council Resolution

Ordinary Meeting 10 December 2015 (OM15/246)

That Council:

(a) receive and note the report titled “Place Making Mooloolaba Master Plan”

(b) adopt the Place Making Mooloolaba Master Plan and its Key Actions and Recommendations (Appendix A)

(c) take into consideration the vision and recommendations of the Place Making Mooloolaba Master Plan in relation to:

(i) future planning scheme amendments

(ii) the assessment of development applications and the imposition of reasonable and relevant conditions to achieve compliance with Performance Outcome PO2 and Acceptable Outcomes AO2.1 and AO2.2 of the Mooloolaba/Alexandra Headland local plan code relating to streetscape treatments and improvements

(iii) Local Area Parking Plan outcomes for Mooloolaba

(d) delegate to the Chief Executive Officer to:

(i) progress the actions necessary to undertake an orderly closure of the Mooloolaba Esplanade (Northern) Beachside Caravan Park with consideration of the expiration of the current lease period on 30 June 2017

(ii) develop a detailed staged implementation plan for the catalyst projects, together with proposed capital and operational funding requirements with possible external funding contributions, for future reporting to Council

(iii) refer an amount of $500,000 to the 2016/17 budget process for Council consideration, for development and implementation of the early priority actions and

(iv) refer a proposal of a Place Management Project Officer to the budget process for council consideration, to enable the development and implementation of an economic development and activation plan

(v) report to council on the opportunity to purchase any strategic land parcels that support the Master Plan intent and

(e) note that the Place Making Mooloolaba Master Plan will inform:

(i) development of projects for consideration in future capital works budgets, noting specifically the foreshore redevelopment and

(ii) applications for external government funding.

Related Documentation

The following documents are attached to this report:

· Attachment 1 - Mooloolaba Foreshore Revitalisation - Stage 2 Central Meeting Place - Concept Blue

· Attachment 2 – Mooloolaba Foreshore Revitalisation – Stage 2 Central Meeting Place – Concept Yellow

· Attachment 3 - Mooloolaba Foreshore Revitalisation - Stage 2 Central Meeting Place Community Engagement Report, November 2022

Critical Dates

There are no critical dates associated with this report

Implementation

Should the recommendation be accepted by Council, it is noted that the Chief Executive Officer will:

· Note the amendment to the previously adopted Place Making Mooloolaba Master Plan, (10 December 2015)

· Advise to proceed with Concept Blue for the Mooloolaba Foreshore Revitalisation, Stage 2 Central Meeting Place, including any recommended changes

· Inform the community of a summary of the community engagement findings and the decision to progress with Concept Blue and recommended changes and

· Refer the budget shortfall to be considered amongst other capital budget development priorities in future budget discussions by Council.

Ordinary Meeting Agenda 25 January 2023

8.2 December 2022 Financial Performance Report

File No: Council Meetings

Author: Coordinator Financial Services

Business Performance Group

Attachments: Att 1 - December 2022 Financial Performance Report........ 149 ⇩

Att 2 - Capital Grant Funded Project Report December 2022 159 ⇩

purpose

To meet Council’s legislative obligations, a monthly report is to be presented to Council on its financial performance and investments.

Executive Summary

This monthly financial performance report provides Council with a summary of performance against budget as at 31 December 2022 in terms of the operating result and delivery of the capital program.

Operating Performance

Table 1: Operating Budget as at 31 December 2022

	Original Budget $000	Current Budget $000
Total Operating Revenue	535,020	537,400
Total Operating Expenses	503,237	510,106
Operating Result	31,783	27,294

Details of the monthly financial report are contained in Attachment 1.

Officer Recommendation

That Council receive and note the report titled “December 2022 Financial Performance Report ”.

Finance and Resourcing

This report sets out the details of Council’s financial performance and investments for the month ending 31 December 2022 and meets Council’s legislative reporting requirements.

Corporate Plan

Corporate Plan Goal: Our outstanding organisation

Outcome: We serve our community by providing this great service.

Operational Activity: S28 - Financial and procurement services – financial and procurement management and governance, ensuring effective business management and legislative compliance, coordination and development of Council’s budget process, administration of financial systems, sundry debtors, accounts payable, financial and asset accounting, treasury, procurement, contract and supply functions.

Consultation

Portfolio Councillor Consultation

Consultation has been undertaken with the Portfolio Councillor, E Hungerford.

Internal Consultation

This report has been written in conjunction with advice from:

· Group Executive Business Performance

· Chief Financial Officer

External Consultation

No external consultation is required for this report.

Community Engagement

No community engagement is required for this report.

Legal

This report ensures that Council complies with its legislative obligations with respect to financial reporting in accordance with Section 204 of the Local Government Regulation 2012.

Investment of funds is in accordance with the provisions of the Statutory Bodies Financial Arrangements Act 1982 and the associated Regulations and the Local Government Act 2009.

Policy

Sunshine Coast Council’s 2022/23 Investment Policy and

Sunshine Coast Council’s 2022/23 Debt Policy.

Risk

Failure to achieve the budgeted operating result will negatively impact Council’s capacity to complete its capital expenditure program.

Previous Council Resolution

Ordinary Meeting 21 September 2022 (OM22/76)

That Council:

(a) receive and note the report titled “Budget Review 1 – 2022/23”

(b) adopt Appendix A as tabled, pursuant to sections 169 and 170 of the Local Government Regulation 2012, Council’s amended budget for 2022/23 financial year incorporating:

(i) the statement of income and expenditure

(ii) the statement of financial position

(iii) the statements of changes in equity

(iv) the statement of cash flow

(v) the relevant measures of financial sustainability

(vi) the long term financial forecast

(vii) the Debt Policy

(viii) the Revenue Statement

(c) adopt Appendix A as tabled, pursuant to section 120, 121 and 122 of the Local Government Regulation 2012, Council grants a concession by way of a part rebate of the differential general rate levied, to those ratepayers described in section 2.4.4 in the 2022/23 Revenue Statement, subject to the eligibility criteria and conditions set out in section 2.4.4 in the 2022/23 Revenue Statement

(d) note the following documentation applies as adopted 23 June 2022

(i) the Revenue Policy

(ii) the total value of the change, expressed as a percentage, in the rates and utility charges levied for the financial year compared with the rates and utility charges levied in the previous budget

(iii) the rates and charges to be levied for the 2022/23 financial year and other matters as adopted 23 June 2022

(iv) the Strategic Environment Levy Policy

(v) the Strategic Arts and Heritage Levy Policy

(vi) the Strategic Transport Levy Policy and

(e) endorse the Minor Capital Works Program (Appendix B).

Special Meeting Budget 23 June 2022 (SM22/2)

That Council adopt Appendix A as tabled, pursuant to sections 169 and 170 of the Local Government Regulation 2012, Council’s budget for 2022/23 financial year incorporating:

i. the statement of income and expenditure

ii. the statement of financial position

iii. the statements of changes in equity

iv. the statement of cash flow

v. the relevant measures of financial sustainability

vi. the long term financial forecast

vii. the Debt Policy (adopted by Council resolution on 26 May 2022)

viii. the Revenue Policy (adopted by Council resolution on 26 May 2022)

ix. the total value of the change, expressed as a percentage, in the rates and utility charges levied for the financial year compared with the rates and utility charges levied in the previous budget

x. the Revenue Statement

xi. Council’s 2022/23 Capital Works Program, endorse the indicative four-year program for the period 2024 to 2027, and note the five-year program for the period 2028 to 2032

xii. the rates and charges to be levied for the 2022/23 financial year and other matters as detailed below in clauses 3 to 12

xiii. endorse the 2022/23 Minor Capital Works Program

xiv. the Strategic Environment Levy Policy

xv. the Strategic Arts and Heritage Levy Policy and

xvi. the Strategic Transport Levy Policy

Related Documentation

2022/23 Adopted Budget

Critical Dates

There are no critical dates for this report.

Implementation

There are no implementation details to include in this report.