Agenda

 

 

 

Ordinary Meeting

 

Thursday, 23 February 2023

 

commencing at 9:00am

Sunshine Coast City Hall Chamber, 54 First Avenue, Maroochydore


 

 


Ordinary Meeting Agenda                                                              23 February 2023

TABLE OF CONTENTS

 

ITEM                                                         SUBJECT                                              PAGE NO

 

1                Declaration of Opening.. 5

2                Welcome and Opening.. 5

3                Record of Attendance and Leave of Absence.. 5

4                Receipt and Confirmation Of Minutes.. 5

5                Mayoral Minute.. 5

6                Informing of Conflicts of Interest.. 5

6.1           PRESCRIBED CONFLICTS OF INTEREST.. 5

6.2           DECLARABLE CONFLICTS OF INTEREST.. 5

7                Presentations / Councillor Reports.. 5

8                Reports Direct to Council.. 7

8.1           Sunshine Coast Council Corporate Plan.. 7

8.2           Quarterly Progress Report - Quarter 2 2022/23. 119

8.3           Audit Committee Meeting 23 January 2023. 177

8.4           Budget Review 2 - 2022/23. 205

8.5           January 2023 Financial Performance Report.. 211

8.6           Sunshine Coast Regional Council - Divisional Electoral Enrolment Review... 227

8.7           Caloundra Music Festival 2023-2025. 233

8.8           Approvals for Temporary Homes.. 247

9                Notified Motions.. 325

10             Tabling of Petitions.. 325

11             Confidential Session.. 327

11.1        Confidential - not for public release - Land Acquisitions Maroochy River.. 327

12             Next Meeting.. 329

13             Meeting Closure.. 329

 


Ordinary Meeting Agenda                                                              23 February 2023

 

1            Declaration of Opening

On establishing there is a quorum, the Chair will declare the meeting open.

 

2            Welcome and Opening

3            Record of Attendance and Leave of Absence 

4            Receipt and Confirmation Of Minutes

That the Minutes of the Ordinary Meeting held on 25 January 2023 be received and confirmed.

5            Mayoral Minute

6            Informing of Conflicts of Interest

6.1         PRESCRIBED CONFLICTS OF INTEREST

Pursuant to section 150EL of the Local Government Act 2009 (the Act), a Councillor who has a prescribed conflict of interest in an issue to be considered at a meeting of the local government must –

(a)     immediately inform the meeting of the prescribed conflict of interest including the particulars stated in section 150EL(4) of the Act and

(b)     pursuant to section 150EM(2) of the Act must leave the place at which the meeting is being held, including any area set aside for the public, and stay away from the place while the matter is being discussed and voted on.

6.2         DECLARABLE CONFLICTS OF INTEREST

Pursuant to section 150EQ of the Local Government Act 2009, a Councillor who has a declarable conflict of interest in a matter to be considered at a meeting of the local government, must stop participating in the meeting and immediately inform the meeting of the declarable conflict of interest including the particulars stated in section 150EQ(4) of the Act.

If the Councillor with a declarable conflict of interest does not voluntarily decide not to participate in the decision, pursuant to section 150ES(3)(a) of the Act the eligible Councillors must, by resolution, decide

(a)       whether the Councillor may participate in the decision despite the Councillors conflict of interest or

(b)       that the Councillor must not participate in the decision and must leave the place at which the meeting is being held, including any area set aside for the public and stay away while the eligible Councillors discuss and vote on the matter.

The Councillor with the declarable conflict of interest must comply with any conditions the eligible Councillors impose per section 150ES(4) and (5) of the Act.

7            Presentations / Councillor Reports


Ordinary Meeting Agenda                                                              23 February 2023

8            Reports Direct to Council

8.1         Sunshine Coast Council Corporate Plan

File No:                        Council Meetings

Author:                         Coordinator Corporate Planning and Performance

Civic Governance 

Appendices:                App a - Sunshine Coast Council Corporate Plan 2023-2027 13

Attachments:              Att 1 - Sunshine Coast Council Corporate Plan 2023-2027 - Text Version for screen readers........................................................................... 69

 

purpose

This report presents to Council for consideration the Sunshine Coast Council Corporate Plan 2023-2027 which, if adopted, will guide the directions and priorities over the next five years in advancing Council’s vision as Australia’s most sustainable region – Healthy. Smart. Creative.

Executive Summary

The Sunshine Coast Council Corporate Plan 2023-2027 (Appendix A) outlines the goals, pathways and strategic priorities for the next five years to advance our vision as Australia’s most sustainable region – Healthy. Smart. Creative.

Our region is continuing to experience growth rates higher than other regions in the nation.  A balanced and integrated approach to planning is critical to effectively manage our resources, natural and economic assets, maintain our thriving communities and achieve our vision and goals. Council’s corporate plan is reviewed annually to ensure it remains responsive to, and reflective of, any changes in the operating environment and remains consistent with Council’s directions and strategic priorities.

The Sunshine Coast Council Corporate Plan 2023-2027 has been informed by the consultation with our community across a broad range of activities, including the Community Satisfaction Survey 2022 as well as internal engagement on key changes that have arisen since the last Plan was adopted on 26 May 2022.

This review identified limited need for change, the most significant updates that are proposed in the Sunshine Coast Council Corporate Plan 2023-2027 are as follows:

Our Strong Community

·        Emphasising the importance of transport as our region grows, particularly Council’s role in progressing active transport options, encouraging modal shift and advocating for the needs of our community to other levels of government

·        Building greater awareness of the opportunities that the 2032 Olympic and Paralympic Games provides for our community, particularly in relation to legacy planning and advocating for infrastructure investment

Our Environment and Liveability

·        Recognising the Sunshine Coast is now a UNESCO Biosphere reserve and further articulating the relevance of this for our region

·        Realigning the Waste and Resource Management Service output to Our Environment and Liveability goal to reflect Council’s modern approach to managing waste and the contribution this makes to several of our environmental objectives

·        Ensuring the important role of the Sunshine Coast Planning Scheme has in maintaining and enhancing our region’s liveability is recognised

Our Resilient Economy

·        Incorporating a priority that leverages the opportunities of the 2032 Olympic and Paralympic Games to attract and secure major events to the region

·        Increasing the capacity of our local businesses to expand and adapt to new opportunities, including a focus on local buy and export opportunities

Our Service Excellence

·        Providing pathways that focus on providing positive customer experiences and leveraging technology to optimise delivery models and deliver value to our community

Our Outstanding Organisation

·        Enhancing the focus on sustainability in everything we do to provide a clear focus on our vision

·        Developing an integrated vision narrative that articulates key attributes of the Sunshine Coast in 2041 to support further planning and engagement

·        Embedding a shared organisational culture that positively influences our behaviours as each employee lives our values and contributes to our vision and goals

·        Embedding the United Nations Sustainable Development Goals in Council’s strategies and plans, including the Corporate Plan 2023-2027

·        Ensuring climate change adaptation is embedded into our everyday business to work towards a zero-net emissions organisation

·        Contemporising our governance framework to support evidence-based decision making that is responsive to the changing needs of our community

 

Officer Recommendation

That Council:

(a)     receive and note the report titled “Sunshine Coast Council Corporate Planand

(b)     adopt the Sunshine Coast Council Corporate Plan 2023-2027 (Appendix A)

(c)     authorise the Chief Executive Officer to make minor administrative amendments to Sunshine Coast Council Corporate Plan 2023-2027 prior to online publication (if required).

 

Finance and Resourcing

The Sunshine Coast Council Corporate Plan 2023-2027 development was undertaken utilising existing resources and within the allocated operating budget.  The Community Satisfaction Survey 2022 was conducted by Taverner Research Group at a cost of $57,500 (GST exclusive).  The community survey has become a regularised and important contributor to broader scale reviews of the Corporate Plan as well as other planning processes within Council. 

To support our sustainability objectives no external printing is intended and digital copies of the plan will be available through Council’s web site. 

 

 

Corporate Plan

Corporate Plan Goal:      Our outstanding organisation

Outcome:                         We serve our community by providing this great service.

Operational Activity:       S30 - Governance – providing internal leadership, legal opinion, governance and audit functions ensuring legislative accountability, transparency and ethical obligations are supported.

Consultation

Councillor Consultation

The Corporate Plan 2023-2027 has been informed by a series of Council workshops.  All Councillors have been consulted as part of the development process.

Internal Consultation

The Corporate Plan 2023-2027 guides the priorities and deliverables for the next five-years for Council.  During development of the document internal engagement occurred, including:

·        Chief Executive Officer and Executive Leadership Team   

·        Key stakeholders including, Portfolio Executives, relevant Branch Managers and Coordinators

·        Council’s custodians of each of the key strategies identified within the document, to maintain alignment between our long and medium term planning.

Through these internal engagements all of Council’s Groups have had an opportunity to contribute including:

·        Built Infrastructure Group

·        Business Performance Group

·        Customer and Planning Services Group

·        Economic and Community Development Group

·        Liveability and Natural Assets Group

·        Civic Governance Group

·        Office of the CEO.

External Consultation

External engagement was completed as part of the development of the Sunshine Coast Council Corporate Plan 2021-2025 and continues to be reflected in the updated document.

CSIRO was consulted as part of the development of the Corporate Plan 2023-2027 to present and discuss the seven mega-trends that will shape the next 20 years as published in their report, Our Future World.  This formed an important part of the environmental scan and review of the strategic priorities for the next five years.

Community Engagement

Taverner Research Group was engaged by Council to undertake the Community Satisfaction Survey 2022 and 1000 surveys were completed in September 2022, including a combination of phone interviews and an online panel that targeted increased youth participation.  The research methodology enabled benchmarking to the community satisfaction surveys completed in both 2015 and 2020.

The development of the Corporate Plan 2023-2027 has been informed by the Community Satisfaction Survey 2022 as well as community engagement undertaken as part of the regional strategies, the Sunshine Coast Planning Scheme and Living in Place survey.

PROPOSAL

The Sunshine Coast Council Corporate Plan 2023-2027 presents an ongoing commitment to advance Council’s vision as Australia’s most sustainable region – Healthy. Smart. Creative. 

The Corporate Plan continues to strive for balance between driving economic opportunities, maintaining and enhancing environmental values and ensuring community well-being, whilst maturing our organisation’s approach to deliver service excellence and fostering an agile and innovative workplace where our people are proud to work. 

The pathways, strategic priorities and progress indicators within the regional goals have been shaped by the long-term regional strategies to maintain a strong alignment between our strategic directions and how we allocate resources towards delivery. Our organisation and service excellence goals concentrate on developing the capability and capacity to advance our regional strategies and collaborate with partners to deliver essential and valued services to our community.

Our region is continuing to grow at a rate higher than other regions in the nation.  A balanced and integrated approach to planning is critical to effectively manage our resources, natural and economic assets, maintain our thriving communities and achieve our vision and goals. The Council’s corporate plan is reviewed regularly (at least annually) to ensure it remains responsive to, and reflective of, any changes in the operating environment, Council’s directions and strategic priorities.

The review of the Corporate Plan 2022-2026 found that the document continues to provide clear direction and therefore limited change was identified. Those changes that have been proposed have been informed by extensive environmental scanning that included reviewing key community engagements, council decisions, state and federal policy changes as well as emerging opportunities and challenges to our vision and goals.

The Sunshine Coast Council Corporate Plan 2023-2027 (Appendix A) provides clear and balanced direction for the next five years to guide resource allocation and take action to advance our vision as Australia’s most sustainable region. Healthy. Smart. Creative.

Legal

The Sunshine Coast Council Corporate Plan 2023-2027 has been developed in accordance with the requirement of the Local Government Act 2009 and Local Government Regulation 2012.

Section 165 of the Local Government Regulation 2012 requires that a local government:

·        must prepare a 5-year corporate plan for each period of 5 financial years

·        adopt the 5-year corporate plan in sufficient time to allow a budget and annual operational plan, consistent with the Corporate Plan, to be adopted for the first financial year that is covered by the plan.

·        may, by resolution, amend its 5-year corporate plan at any time.

·        must discharge its responsibilities in a way that is consistent with its 5-year corporate plan.

Section 166 of the Local Government Regulation 2012 requires that a local government’s 5-year corporate plan must:

·        outline the strategic direction of the local government; and

·        state the performance indicators for measuring the local government’s progress in achieving its vision for the future of the local government area.

The Local Government Regulation 2012 also has several requirements of commercial business units.  Council currently has no commercial business units.  Business areas which undertake activities of a commercial nature, and which may be classified as commercial business units during the life of the Sunshine Coast Council Corporate Plan 2023-2027 will be identified through regular environmental scans and review processes.

Policy

Once adopted, the Sunshine Coast Council Corporate Plan 2023-2027 becomes the business planning document which will guide the operations of Council for the next five years (or until amended or replaced).  All strategies, services, programs and projects progressed during that time should align with one or more of the strategic goals articulated in the Sunshine Coast Council Corporate Plan 2023-2027.

Risk

It is considered there are no new discernible risks for Council in adopting the proposed Sunshine Coast Council Corporate Plan 2023-2027 as the vision and strategic intent are unchanged from the direction pursued through previously adopted corporate plans.

However, it is good governance and organisation practice to review risks associated with its strategic goals and objectives on a regular basis. This is particularly important as changes occur in our operating environment.  Through its corporate governance arrangements, Council regularly monitors and risk and this forms part of the environmental review that is conducted at least annually dependent on the level of change in the operating environment.

Previous Council Resolution

Ordinary Meeting 26 May 2022 (OM22/29)

That Council:

(a)     receive and note the report titled “Sunshine Coast Council Corporate Plan”

(b)     adopt the Sunshine Coast Council Corporate Plan 2022-2026 (Appendix A)

(c)     authorise the Chief Executive Officer, (in consultation with the Mayor and the Portfolio Councillors of Our Outstanding Organisation), to make minor administrative amendments to Sunshine Coast Council Corporate Plan 2022-2026 prior to online publication (if required).

Related Documentation

Related documentation includes key strategies endorsed by Council – as identified under each of the five goals in the Sunshine Coast Council Corporate Plan 2023-2027.

·        Sunshine Coast Community Strategy 2019-2041

·        Sunshine Coast Integrated Transport Strategy

·        Sunshine Coast Environment and Liveability Strategy 2017

·        Sunshine Coast Waste Strategy 2015-2025

·        Coastal Hazard Adaptation Strategy

·        Stormwater Management Strategy

·        Regional Economic Development Strategy 2013-2033

·        Sunshine Coast Major Events Strategy 2018-2027

 

The adopted document will also guide the development of the Operational Plan and Budget 2023-2024.

A text format of the Sunshine Coast Council Corporate Plan 2023-2027 will also be uploaded to the Sunshine Coast Council website concurrent with the graphic designed version to enhance accessibility using screen readers (Appendix B).

 

Critical Dates

Section 165 (2) of the Local Government Regulation 2012 provides that a local government must adopt its five-year corporate plan in sufficient time to allow an annual operational plan and budget to be adopted for the first financial year that is covered by the corporate plan.

Adoption of the proposed Sunshine Coast Council Corporate Plan 2023-2027 at this meeting allows Council to finalise consideration of capital and operating priorities and associated resources within the parameters of the new corporate plan; and for the forthcoming annual Operational Plan and budget to be finalised and considered by Council prior to June 30, 2023.  Implementation of the corporate and operational plan as well the supporting budget become effective on 1 July 2023.

Implementation

Should the recommendation be accepted by Council, it is noted the Chief Executive Officer will:

·        Notify all staff of the adoption of the new corporate plan and provide access to a digital copy of the document

·        Ensure Council’s external website is updated to replace references to the previous Corporate Plan 2022-2026

·        Publish digital copies of the Sunshine Coast Corporate Plan 2023-2027 on Council’s external website, including a text version that is accessible by screen readers

·        Provide a digital copy of the plan to the State Library of Queensland for record keeping.

 


 

Ordinary Meeting Agenda

Item 8.1            Sunshine Coast Council Corporate Plan

Appendix A     Sunshine Coast Council Corporate Plan 2023-2027

23 February 2023

 


























































 

Ordinary Meeting Agenda

Item 8.1            Sunshine Coast Council Corporate Plan

Attachment 1  Sunshine Coast Council Corporate Plan 2023-2027 - Text Version for screen readers

23 February 2023

 



















































Ordinary Meeting Agenda                                                              23 February 2023

8.2         Quarterly Progress Report - Quarter 2 2022/23

File No:                        Council Meetings

Author:                         Coordinator Corporate Planning and Performance

Civic Governance 

Appendices:                App a - Chief Executive Officer’s Quarterly Highlights Report Quarter 2, 2022/23                                                                                                    125

App b - Operational Plan Activities Report Quarter 2, 2022/23 147

 

purpose

This report presents the Progress Report for Quarter 2, 2022/23. The report covers the period 1 October to 31 December 2022 and seeks to inform Council and the community on the progress of implementation of activities, significant projects and service highlights from Council’s Operational Plan 2022/23.

Executive Summary

Each quarter, Council receives a progress report on the delivery of the Operational Plan 2022/23. The report is published and made available to the community.

The report comprises:

·        Appendix A – Chief Executive Officer’s Quarterly Highlights Report Quarter 2, 2022/23

·        Appendix B – Operational Plan Activities Report Quarter 2, 2022/23.

Below is a summary of key highlights achieved throughout Quarter 2, 2022/23:

Our Strong Community

·        $1,265,445 in community grants were awarded across 491 applications to support community organisations to deliver a wide range of outcomes across the region

·        Council’s Excellence in Engagement Framework was highly commended for the Organisation of the Year award at the IAP2 Australasia Core Values Awards

·        A new five-year contract with Surf Life Saving Queensland was finalised and executed in October 2022. The substantial arrangement will see Council inject over $5 million per year into lifeguard services.

Our Environment and Liveability

·        2480 kilograms of litter has been collected from the region’s waterways

·        The Mooloolaba Foreshore Festival was held in November to celebrate the fresh new award-winning Mooloolaba Northern Parkland

·        Two community planting events were held by the BushCare Sunshine Coast team, including the Community Restoring Country planting and the Seeds of Hope planting.

Our Resilient Economy

·        $11.8 million in economic activity for the region was generated from 19 Sunshine Coast major events with 19,520 guests attending

·        70% of Council’s total available purchasing spend for the quarter went to local businesses, resulting in $75 million being injected into our local economy for the quarter

·        2589 Sunshine Coast businesses accessed specialist advice, information, workshops and events that support economic development in the region.

Our Service Excellence

·        $7.2 million was invested to rehabilitate and resurface 59.6 kilometres of local roads to improve the safety of these roads for our community (total area 358,845m2)

·        2006 building approvals were issued with a construction value of $492 million

·        63,044 customers assisted through the development and customer contact centres.

Our Outstanding Organisation

·        The official opening of the Sunshine Coast City Hall was held on 10 December 2022. The opening was a great milestone and was attended by more than 1500 Sunshine Coast residents

·        Sunshine Coast Council has achieved its 14th consecutive unmodified audit opinion

·        Council was recognised with 5 awards during the quarter:

o   Mooloolaba Foreshore Stage 1 was awarded two awards at the 2022 Institute of Public Works Engineering Australasia Excellence Awards including 2022 Project of the Year award and Projects $10 million to $20 million award.

o   Mobility Maps project was awarded the 2022 Productivity through Infrastructure award at the 2022 National Awards for Local Government

o   The Construction Management and Waterway Protection Taskforce was awarded the Excellence in Policy and Education Award at the Stormwater Queensland Awards for Excellence 2022

o   Smart Lighting on Airport Drive, Marcoola has been awarded the Queensland Lighting Award at the Queensland Lighting Design Awards for 2022.

Officer Recommendation

That Council:

(a)       receive and note the report titled “Quarterly Progress Report - Quarter 2 2022/23 ”

(b)       note the Chief Executive Officer’s Quarterly Highlights Report - Quarter 2, 2022/23 (Appendix A) and

(c)       note the Operational Plan Activities Report - Quarter 2, 2022/23 (Appendix B) reporting on implementation of the Corporate and Operational Plans.

 

Finance and Resourcing

This report is developed and funded within the current operational budget to provide an update on the progress towards the operational plan activities.

Financial reporting information is not included in this report. A Financial Performance Report is provided to Council each month covering operating revenue and expenses as well as progress on the capital works program.

Corporate Plan

Corporate Plan Goal:      Our outstanding organisation

Outcome:                         We serve our community by providing this great service.

Operational Activity:       S30 - Governance – providing internal leadership, legal opinion, governance and audit functions ensuring legislative accountability, transparency and ethical obligations are supported.

Consultation

Councillor Consultation

This report has been discussed with Councillor J Natoli and Councillor E Hungerford as Portfolio Councillors for Our Outstanding Organisation.

Internal Consultation

Consultation has occurred with relevant Coordinators, Managers and each Group Executive to provide accurate information on service delivery and operational plan activities.

This is a whole of Council report and consultation involves all Groups of Council:

·        Built Infrastructure Group

·        Business Performance Group

·        Customer and Planning Services Group

·        Economic and Community Development Group

·        Liveability and Natural Assets Group

·        Civic Governance Group

·        Office of the CEO.

External Consultation

There has been no external consultation in relation to this report.

Community Engagement

There has been no community engagement in relation to this report although community engagement has been an inherent part of many of the activities profiled in this report.

Proposal

Under section 174(3) of the Local Government Regulation 2012, the Chief Executive Officer is required to provide a regular report to a Council meeting outlining the progress in delivering on the outcomes in its operational plan.

Progress report

The Chief Executive Officer’s Quarterly Highlights Report – Quarter 2, 2022/23 (Appendix A) consists of a summary of achievements under each of the corporate plan goals, as reflected in the structure of Council’s Operational Plan 2022/23.

Operational Plan Activities Report - Quarter 2, 2022/23 (Appendix B) provides details on the implementation of the 81 activities outlined in Council’s Operational Plan 2022/23. It includes the status of each activity covering percentage complete, on time and on budget indicators as well as progress commentary.

Legal

This report has been prepared in response to the requirements of section 174(3) of the Local Government Regulation 2012.

Policy

The presentation of this report in itself, is not inconsistent with any adopted Council policies.  The quarterly progress report is, however, a component of Council’s Strategic Planning and Reporting Framework.

Risk

In accordance with Council’s Risk Management Framework, the risks and opportunities identified in relation to the quarterly progress report include:

·        reputation/public image: the report provides information on Council’s operational plan and service delivery with both qualitative and quantitative updates to the community

·        legislative: the report seeks to fulfill the legislative requirements of the Local Government Act 2009 and the Local Government Regulation 2012 and

·        business activity: the report keeps Council informed on the progress of the operational plan activities and risk associated with their budget and schedule.

Previous Council Resolution

Ordinary Meeting 17 November 2022 (OM22/100)

That Council:

(a)     receive and note the report titled “Quarterly Progress Report - Quarter 1, 2022/23” and

(b)     note the Chief Executive Officer’s Quarterly Highlights Report - Quarter 1, 2022/23 (Appendix A) and

(c)     note the Operational Plan Activities Report - Quarter 1, 2022/23 (Appendix B) reporting on implementation of the Corporate and Operational Plans.

Related Documentation

·        Corporate Plan 2022-2026

·        Operational Plan 2022/23

·        Financial information provided to Council in the Financial and Capital management report.

Critical Dates

Quarterly Progress reports are usually presented to Council within eight weeks of the end of the calendar quarter, subject to the scheduled meeting cycle. The Local Government Regulation 2012 requires the report to be presented to Council at intervals of not more than three months.

Implementation

The report will be published and available for community access via Council’s website and a digital copy will be provided to the State Library of Queensland.

 

 

 

 

 


 

Ordinary Meeting Agenda

Item 8.2            Quarterly Progress Report - Quarter 2 2022/23

Appendix A     Chief Executive Officer’s Quarterly Highlights Report Quarter 2, 2022/23

23 February 2023

 
























 

Ordinary Meeting Agenda

Item 8.2            Quarterly Progress Report - Quarter 2 2022/23

Appendix B     Operational Plan Activities Report Quarter 2, 2022/23

23 February 2023

 


































Ordinary Meeting Agenda                                                              23 February 2023

8.3         Audit Committee Meeting 23 January 2023

File No:                        Council Meetings

Author:                         Principal Auditor

Civic Governance 

Appendices:                App a - Audit Committee Minutes 23 January 2023............ 185

 

purpose

To provide Council with a report on matters reviewed at the Audit Committee (“the Committee”) meeting held on 23 January 2023 and recommendations made by the Committee to Council.

This report is provided in fulfillment of Council’s obligations under section 105 of the Local Government Act 2009 and section 211 of the Local Government Regulation 2012.

Executive Summary

Under section 105 (2) of the Local Government Act 2009, Council is required to establish and maintain an Audit Committee.  Council’s Audit Committee is comprised of Mr Mitchell Petrie (Independent Chair), Mr Pat McCallum (Independent Member), Ms Sue Tindal (Independent Member), Councillor E Hungerford and Councillor J Natoli.

Under Clause 6 of the Audit Committee Charter, the Committee meets (at a minimum) four times each year or as determined by Council or the Committee.

The agenda for the Committee meeting held on 23 January 2023 covered a wide range of matters including:

·        an update report from the Chief Executive Officer

·        workplace health and safety report

·        a cyber security report

·        a presentation on the new contributed asset acceptance portal

·        an update on the asset recognition project

·        finalisation of Council’s 2021/22 financial statements audit process

·        an update on Queensland Audit Office’s planning process for the 2022/23 financial statements audit process and review

·        a briefing on the financial sustainability framework

·        a status report from Audit and Assurance relating to the annual work plan and audit recommendations

·        an Audit and Assurance report into tree risk management

·        an Audit and Assurance report into rates operations covering general rates and separate levies

·        a fraud risk assessment relating to recruitment and selection processes and

·        a Governance and risk report

 

 

 

Officer Recommendation

That Council:

(a)     receive and note the report titled “Audit Committee Meeting 23 January 2023” and

(b)     endorse the Minutes of the Audit Committee meeting of 23 January 2023 at appendix A to this report.

 

Finance and Resourcing

There are no financial or resourcing issues specifically associated with this report. The report fulfils the statutory reporting obligations of Council.

Corporate Plan

Corporate Plan Goal:      Our outstanding organisation

Outcome:                         We serve our community by providing this great service.

Operational Activity:       S30 - Governance – providing internal leadership, legal opinion, governance and audit functions ensuring legislative accountability, transparency and ethical obligations are supported.

Consultation

Councillor Consultation

Councillors Natoli and Hungerford attended and participated in the Audit Committee meeting on 6 October 2022.  

All Councillors received the Audit Committee agenda and papers prior to the Committee meeting.

Internal Consultation

The Chief Executive Officer and a number of Executive Leadership Team members were present at the Committee meeting and contributed to the development of the Committee Agenda papers including the following officers: 

·        Chief Information Officer

·        Coordinator Financial Accounting

·        Coordinator Corporate Risk & Insurance

·        Head of People and Culture

External Consultation

The three independent members of the Committee and representatives of the Queensland Audit Office were present at the Committee meeting on 23 January 2023.

Proposal

Under section 105 (2) of the Local Government Act 2009, Council (as a large local government) must establish and maintain an Audit Committee.  The Act provides the Audit Committee has the following functions:

(a)     monitors and reviews—

(i)      the integrity of financial documents; and

(ii)      the internal audit function; and

(iii)     the effectiveness and objectivity of Council’s internal auditors; and

(b)     makes recommendations to Council about any matters that the Committee considers need action or improvement.

The Committee has no delegated decision-making authority. The Committee is, however, a source of independent advice to Council and the Chief Executive Officer.

Following the recent recruitment of a third external Independent Member, the Committee is comprised of Mr Mitchell Petrie (Independent Chair), Mr Pat McCallum (Independent Member), Ms Sue Tindal (Independent Member), Councillor E Hungerford and Councillor J Natoli.

The overall objective of the Committee is to assist Council and the Chief Executive to discharge their responsibilities, in particular:

·        corporate governance and responsibilities in relation to the organisation’s financial reporting, internal control structure, risk management systems and the external and internal audit functions

·        maintain an independent and objective forum promoting transparency, accountability and an ethical culture throughout Council

·        maintain open lines of communications with Council, Executive Management, External Audit and Internal Audit, to exchange information and views

·        oversee and appraise the quality and efficiency of audits conducted by both the Internal and External Audit functions and

·        ensure both the Internal and External Audit functions are independent and effective.

Under section 211 of the Local Government Regulation 2012, the Committee must provide Council with a written report about the matters reviewed at its meetings and make recommendations to Council on any matters the Committee considers need action or improvement.  The Committee meets at least four times each year.

 

Audit Committee Meeting – 23 January 2023

The items of business considered by the Committee at its 23 January 2023 meeting are summarised in agenda sequence as follows:

 

Office of the CEO

 

Chief Executive Officer’s Update

The Chief Executive Officer provided an organisational performance update for the period since the October 2022 Committee meeting.  The report covers financial performance, operational plan activities and includes significant project achievements.

The Chief Executive Officer expressed condolences on behalf of Council in relation to the tragic deaths of two road users on 31 December 2022 following the fall of a tree branch.

 

Workplace Health and Safety

The Sunshine Coast Council has seen a continued reduction in the Lost Time Injury Frequency Rate to the lowest levels previously recorded and lower than the average rates returned by other councils according to workers compensation data.

The Committee was also informed of the significant progress in the delivery of key WHS initiatives including Critical Risk Program, Contractor Safety Management Framework and the Safety Management System Refresh.

 

 

Cyber Security Audit Committee Report

A report on cyber security was provided following an independent review against internationally recognised and accredited standards. The report highlighted significant alignment to best practice and provided a sound basis for regular reporting to the Audit Committee. 

 

Contributed Assets Acceptance Portal

The Audit Committee received an update on the launch of a new online portal which facilitates the improved automated acceptance of fit for purpose infrastructure assets from developers. 

The Audit Committee noted that considerable progress had been made and that continued collaboration with Finance Branch was important. 

 

External Audit

 

Asset Recognition Project Update

The Audit Committee was provided with initial planning proposals around the development of a project management framework and project plan to achieve the implementation of the 27 recommendations associated with the initial review of Process Mapping and Causal Analysis of Delays in Asset Recognition, undertaken by BDO.

The Audit Committee noted the importance of project management principles including prioritising actions and monitoring key milestones.

 

Finalisation of Council’s 2021/22 Financial Statements Audit Process

The Committee was advised that the QAO has carried out its audit of Council’s financial statements, including Council’s controlled entities, for the year ended 30 June 2022 and has issued an unmodified audit opinion.

 

Planning for the 2022/23 Financial Statements Audit Process and Review

The Queensland Audit Office conducted their 2022/23 Planning Audit during December 2022 and have issued their 2023 External Audit Plan for Audit Committee review and Chief Executive Officer sign-off. The Plan recognises a phased approach to revaluation of infrastructure assets and a formal review of remaining useful lives for assets.

The Audit Committee noted that the Queensland Audit Office was comfortable with the timing and approach to the revaluation of assets and review of useful lives.

 

Financial Sustainability Framework Briefing

The implementation of the new Local Government Sustainability Framework for Queensland councils together with an expanded number of financial sustainability measures are required for the 2023/24 financial year. The draft guidelines and a briefing on the new measures was provided to the Audit Committee.

 

Audit and Assurance

Audit and Assurance Status Report

The Committee was advised the Internal Audit Annual Work Plan was behind schedule due to staff shortages. However, the new Manager Audit and Assurance has recently been appointed. There are currently 23 audit recommendations progressing on time, with no recommendation exceeding original completion timeframes and revised due dates.   

 

Tree Risk Management

An Internal Audit Report was provided to the Committee. This report: examined practice in relation to tree risk management; and provided some recommendations.

Rate Operations – General Rates and Separate Levies (BDO)

The Committee was provided with an Internal Audit Report identifying a strong audit opinion with minor improvement opportunities.

The Committee noted the importance of critical systems being routinely audited and management’s initiative to further review concessionary properties for accuracy.

 

Recruitment and Selection – Fraud Risk Assessment (KPMG)

A Fraud Risk Assessment was undertaken by KPMG on the recruitment and selection process with a focus on the management of conflicts of interest in accordance with a rolling program of fraud risk assessments and Council’s Fraud Control Plan.

 

Governance Reporting

 

Governance and Risk Report

The Committee received an update on corporate governance and risk management activities covering the following areas:

·        Governance in Action Program

·        Risk Management

·        Integrity Management and

·        Business Continuity Planning.

Legal

This report to Council has been developed in fulfillment of Council’s statutory obligations under the Local Government Act 2009 and Local Government Regulation 2012.

Risk

Specific risks associated with each matter contained in the Committee Agenda reports have been raised and addressed in the briefings to the Committee.

Previous Council Resolution

Ordinary Meeting 21 September 2022 (OM22/79)

That Council:

(a)     receive and note the report titled “Audit Committee Meeting 8 September 2022” and

(b)     approve the recommendations contained in the Audit Committee Minutes for the meeting of 8 September 2022 (Appendix A).

Ordinary Meeting 27 October 2023 (OM22/1)

That Council:

(a)     receive and note the report titled “Audit Committee Meeting 6 October 2022” and

(b)     endorse the Minutes of the Audit Committee meeting of 6 October 2022 at Appendix A to this report.

 

Related Documentation

Audit Committee Agenda for 23 January 2023.

Implementation

Implementation of the Audit Committee resolutions and the internal and external audit recommendations are overseen by the Chief Executive Officer and the Executive Leadership Team and monitored by the Audit Committee.

 


 

Ordinary Meeting Agenda

Item 8.3            Audit Committee Meeting 23 January 2023

Appendix A     Audit Committee Minutes 23 January 2023

23 February 2023

 























Ordinary Meeting Agenda                                                              23 February 2023

8.4         Budget Review 2 - 2022/23

File No:                        Council Meetings

Author:                         Coordinator Financial Services

Business Performance Group  

Appendices:                App a - 2022/23 Amended Budget Financial Statements ..  5/116

App b - Minor Capital Works Program ...............................  11/116

 

purpose

To amend the 2022/23 budget to reflect Council’s anticipated revenue and expenditure forecasts to 30 June 2023.

Executive Summary

Section 170 of the Local Government Regulation 2012 allows Council to amend its budget by resolution at any time before the end of the financial year. Major budget reviews are undertaken on a periodic basis to reflect management’s best estimate of its financial position at the end of a financial year.

The result of this budget review will decrease the 2022/23 operating result by $3.3 million to $24 million. Capital revenues have increased by $15 million from $102.4 million to $117.4 million. Expenditure under the Capital Program will decrease by $2.5 million, from $295.5 million to $292.9 million.

The amendments in this budget review will increase the 2022/23 forecast closing cash balance by $44.5 million to $269.3 million as at 30 June 2023.    

 

Officer Recommendation

That Council:

(a)     receive and note the report titled “Budget Review 2 - 2022/23”

(b)     adopt Appendix A as tabled, pursuant to sections 169 and 170 of the Local Government Regulation 2012, Council’s amended budget for 2022/23 financial year incorporating:

(i)      the statement of income and expenditure

(ii)     the statement of financial position

(iii)    the statements of changes in equity

(iv)    the statement of cash flow

(v)     the relevant measures of financial sustainability

(vi)    the long-term financial forecast

(c)     note the following documentation applies as adopted 23 June 2022

(i)      the Debt Policy

(ii)     the Revenue Policy

(iii)    the total value of the change, expressed as a percentage, in the rates and utility charges levied for the financial year compared with the rates and utility charges levied in the previous budget, and

(iv)    the Revenue Statement and the rates and charges to be levied for the 2022/23 financial year and other matters as adopted 21 September 2022 and

(d)     endorse the Minor Capital Works Program (Appendix B).

 

 

Finance and Resourcing

Adoption of the recommendation of this report will formally amend the 2022/23 Budget.

The amendments in this budget review will increase the 2022/23 forecast closing cash balance by $44.5 million to $269.3 million as at 30 June 2023.

Maintaining unrestricted cash and core debt balances were two key principles for development of the 2022/23 budget.

Corporate Plan

Corporate Plan Goal:      Our outstanding organisation

Outcome:                         We serve our community by providing this great service.

Operational Activity:       S28 - Financial and procurement services – financial and procurement management and governance, ensuring effective business management and legislative compliance, coordination and development of Council’s budget process, administration of financial systems, sundry debtors, accounts payable, financial and asset accounting, treasury, procurement, contract and supply functions.

Consultation

Councillor Consultation

A workshop was held with Councillors in February 2023.

Internal Consultation

All Groups of Council were consulted in the course of the review.

External Consultation

No external consultation is required for this report.

Community Engagement

No community engagement is required for this report

Proposal

Council’s operating budget is proposed to reduce to $24 million, with adjustments required to various areas. A categorisation of changes is listed below -

 

Inflationary Impacts

Council has 93 contracts with a rise and fall clause linked to quarterly data provided from the Australian Bureau of Statistics (ABS). The current inflationary environment for CPI, fuel and labour metrics equates to an increase in expenses of $4.8 million in the delivery of core services. This includes –

·        Additional $800,000 in contractor expenses for the cleaning of public amenities and parks

·        Additional $800,000 in contractor expenses for the delivery of landscape maintenance including garden mulching and planting, weed management and bioretention basin management

·        Additional $200,000 in contractor expenses for turf maintenance in district and local open space parks

·        Additional $350,000 for gravel road maintenance due to the increase in expenditure for external plant wet hire and a backlog of works following last year’s disaster event

·        The waste collections contract has incurred additional expenditure of $3.75 million due to the increasing cost of diesel fuel. Additional cleansing charges of $1.7 million has offset the cost increase with a net impact of $2 million.

 

Interest on Investments

Council’s return on investments has increased significantly following the increase in interest rates. It is forecasted that Council’s returns will increase to $11.8 million for 2022/23, which is an increase of $8.8 million against the original budget of $3 million.

 

Other Adjustments

Council’s holiday park fees are ahead of the expected budget due to increase occupancy. A net increase adjustment of $1.3 million has been included in budget review 2.

 

New/Increased Services

No new services have been included in budget review 2. Current service levels have been maintained.

 

Capital Works Program

Council’s capital works program is proposed to reduce from $295.5 million to $292.9 million, with deferrals of projects required due to contract and market conditions.

 

 

2022/23

2022/23

 

2022/23 Capital Works Program

Budget
Review 1

Budget Review 2

Change

 

$'000

$'000

$'000

Aerodromes

727

1,327

600

Building and Facilities

21,578

20,116

(1,462)

Coast and Canals

4,903

5,403

500

Minor Capital Works

4,935

4,874

(61)

Environmental Assets

3,337

2,697

(640)

Fleet

6,656

5,559

(1,097)

Holiday Parks

2,732

2,112

(620)

Information Technology

9,238

9,238

-

Parks and Gardens

11,721

11,243

(478)

Sports Facilities

10,494

9,452

(1,041)

Quarries

242

242

-

Stormwater

8,356

8,204

(151)

Transportation

80,698

78,184

(2,514)

Waste

51,430

66,683

15,253

Total Core Program

217,045

225,334

8,288

Corporate Major Projects

46,074

39,950

(6,124)

Strategic Land and Commercial Properties

29,870

22,358

(7,512)

Maroochydore City Centre

464

464

-

Sunshine Coast Airport Runway Expansion

2,042

4,842

2,800

Total Capital Expenditure

295,496

292,948

(2,548)

Table 1: 2022/23 Revised Capital Works Program

 

Additional budget has been provided to specific projects due to escalating cost increases experienced through current market conditions. Cost increases have been met with offsetting deferral to works in order to maintain a sustainable cash position.

Additional grant funding of $10 million is to be received in the 2022/23 financial year in relation to Council’s Disaster Recovery Funding Agreement (DRFA).

Legal

The report complies with Council’s legislative obligations to amend its budget in accordance with Section 170 of the Local Government Regulation 2012.

Policy

There are no policy implications associated with this report.

Risk

There are no risks associated with this report.

Previous Council Resolution

Ordinary Meeting 21 September 2022 (OM22/76)

That Council

(a)     receive and note the report titled “Budget Review 1” and

(b)     adopt Appendix A as tabled, pursuant to sections 169 and 170 of the Local Government Regulation 2012, Council’s amended budget for 2022/23 financial year incorporating:

(i)      the statement of income and expenditure

(ii)      the statement of financial position

(iii)     the statements of changes in equity

(iv)    the statement of cash flow

(v)     the relevant measures of financial sustainability

(vi)    the long term financial forecast

(vii)    the Debt Policy

(viii)   the Revenue Statement

(c)     adopt Appendix A as tabled, pursuant to section 120, 121 and 122 of the Local Government Regulation 2012, Council grants a concession by way of a part rebate of the differential general rate levied, to those ratepayers described in section 2.4.4 in the 2022/23 Revenue Statement, subject to the eligibility criteria and conditions set out in section 2.4.4 in the 2022/23 Revenue Statement

(d)     note the following documentation applies as adopted 23 June 2022

(i)      the Revenue Policy

(ii)      the total value of the change, expressed as a percentage, in the rates and utility charges levied for the financial year compared with the rates and utility charges levied in the previous budget, and

(iii)     the rates and charges to be levied for the 2022/23 financial year and other matters as adopted 23 June 2022

(iv)    the Strategic Environment Levy Policy

(v)     the Strategic Arts and Heritage Levy Policy

(vi)    the Strategic Transport Levy Policy and

(e)     endorse the Minor Capital Works Program (Appendix B).

Special Meeting Budget 23 June 2022 (SM22/2)

That Council adopt Appendix A as tabled, pursuant to sections 169 and 170 of the Local Government Regulation 2012, Council’s budget for 2022/23 financial year incorporating:

i.        the statement of income and expenditure

ii.       the statement of financial position

iii.      the statements of changes in equity

iv.      the statement of cash flow

v.       the relevant measures of financial sustainability

vi.      the long term financial forecast

vii.     the Debt Policy (adopted by Council resolution on 26 May 2022)

viii.    the Revenue Policy (adopted by Council resolution on 26 May 2022)

ix.      the total value of the change, expressed as a percentage, in the rates and utility charges levied for the financial year compared with the rates and utility charges levied in the previous budget

x.       the Revenue Statement

xi.      Council’s 2022/23 Capital Works Program, endorse the indicative four-year program for the period 2024 to 2027, and note the five-year program for the period 2028 to 2032

xii.     the rates and charges to be levied for the 2022/23 financial year and other matters as detailed below in clauses 3 to 10 and

xiii.    endorse the 2022/23 Minor Capital Works Program

xiv.    the Strategic Environment Levy Policy

xv.     the Strategic Arts and Heritage Levy Policy and

xvi.    the Strategic Transport Levy Policy

Related Documentation

2022/23 Adopted Budget.

Critical Dates

Following adoption of this report, subsequent monthly financial reports will reflect the amendments in the current budget.

Implementation

Council’s budget will be formally adjusted following the Council resolution and included in future monthly reports.

 


Ordinary Meeting Agenda                                                              23 February 2023

8.5         January 2023 Financial Performance Report

File No:                        Council Meetings

Author:                         Coordinator Financial Services

Business Performance Group 

Attachments:              Att 1 - January 2023 Financial Performance Report........... 217

Att 2 - Capital Grant Funded Project Report January 2023 227

 

purpose

To meet Council’s legislative obligations, a monthly report is to be presented to Council on its financial performance and investments.

Executive Summary

This monthly financial performance report provides Council with a summary of performance against budget as at 31 January 2023 in terms of the operating result and delivery of the capital program.

Operating Performance

Table 1: Operating Budget as at 31 January 2023

 

Original
Budget
$000

Current
Budget
$000

Total Operating Revenue

535,020

537,400

Total Operating Expenses

503,237

510,106

Operating Result

31,783

27,294

Details of the monthly financial report are contained in Attachment 1.

 

Officer Recommendation

That Council receive and note the report titled “January 2023 Financial Performance Report”.

 

Finance and Resourcing

This report sets out the details of Council’s financial performance and investments for the month ending 31 January 2023 and meets Council’s legislative reporting requirements.

Corporate Plan

Corporate Plan Goal:      Our outstanding organisation

Outcome:                         We serve our community by providing this great service.

Operational Activity:       S28 - Financial and procurement services – financial and procurement management and governance, ensuring effective business management and legislative compliance, coordination and development of Council’s budget process, administration of financial systems, sundry debtors, accounts payable, financial and asset accounting, treasury, procurement, contract and supply functions.

Consultation

Portfolio Councillor Consultation

Consultation has been undertaken with the Portfolio Councillor, E Hungerford.

Internal Consultation

This report has been written in conjunction with advice from:

·        Group Executive Business Performance

·        Chief Financial Officer

External Consultation

No external consultation is required for this report.

Community Engagement

No community engagement is required for this report.

Legal

This report ensures that Council complies with its legislative obligations with respect to financial reporting in accordance with Section 204 of the Local Government Regulation 2012.

Investment of funds is in accordance with the provisions of the Statutory Bodies Financial Arrangements Act 1982 and the associated Regulations and the Local Government Act 2009.

Policy

Sunshine Coast Council’s 2022/23 Investment Policy and

Sunshine Coast Council’s 2022/23 Debt Policy.

Risk

Failure to achieve the budgeted operating result will negatively impact Council’s capacity to complete its capital expenditure program.

Previous Council Resolution

Ordinary Meeting 21 September 2022 (OM22/76)

That Council:

(a)     receive and note the report titled “Budget Review 1 – 2022/23

(b)     adopt Appendix A as tabled, pursuant to sections 169 and 170 of the Local Government Regulation 2012, Council’s amended budget for 2022/23 financial year incorporating:

(i)      the statement of income and expenditure

(ii)      the statement of financial position

(iii)     the statements of changes in equity

(iv)    the statement of cash flow

(v)     the relevant measures of financial sustainability

(vi)    the long-term financial forecast

(vii)    the Debt Policy

(viii)   the Revenue Statement

(c)     adopt Appendix A as tabled, pursuant to section 120, 121 and 122 of the Local Government Regulation 2012, Council grants a concession by way of a part rebate of the differential general rate levied, to those ratepayers described in section 2.4.4 in the 2022/23 Revenue Statement, subject to the eligibility criteria and conditions set out in section 2.4.4 in the 2022/23 Revenue Statement

(d)     note the following documentation applies as adopted 23 June 2022

(i)      the Revenue Policy

(ii)      the total value of the change, expressed as a percentage, in the rates and utility charges levied for the financial year compared with the rates and utility charges levied in the previous budget

(iii)     the rates and charges to be levied for the 2022/23 financial year and other matters as adopted 23 June 2022

(iv)    the Strategic Environment Levy Policy

(v)     the Strategic Arts and Heritage Levy Policy

(vi)    the Strategic Transport Levy Policy and

(e)     endorse the Minor Capital Works Program (Appendix B).

 

Special Meeting Budget 23 June 2022 (SM22/2)

That Council adopt Appendix A as tabled, pursuant to sections 169 and 170 of the Local Government Regulation 2012, Council’s budget for 2022/23 financial year incorporating:

i.        the statement of income and expenditure

ii.       the statement of financial position

iii.      the statements of changes in equity

iv.      the statement of cash flow

v.       the relevant measures of financial sustainability

vi.      the long-term financial forecast

vii.     the Debt Policy (adopted by Council resolution on 26 May 2022)

viii.    the Revenue Policy (adopted by Council resolution on 26 May 2022)

ix.      the total value of the change, expressed as a percentage, in the rates and utility charges levied for the financial year compared with the rates and utility charges levied in the previous budget

x.       the Revenue Statement

xi.      Council’s 2022/23 Capital Works Program, endorse the indicative four-year program for the period 2024 to 2027, and note the five-year program for the period 2028 to 2032

xii.     the rates and charges to be levied for the 2022/23 financial year and other matters as detailed below in clauses 3 to 12

xiii.    endorse the 2022/23 Minor Capital Works Program

xiv.    the Strategic Environment Levy Policy

xv.     the Strategic Arts and Heritage Levy Policy and

xvi.    the Strategic Transport Levy Policy

Related Documentation

2022/23 Adopted Budget

Critical Dates

There are no critical dates for this report.

Implementation

There are no implementation details to include in this report.

 

 


 

Ordinary Meeting Agenda

Item 8.5            January 2023 Financial Performance Report

Attachment 1  January 2023 Financial Performance Report

23 February 2023

 












 

Ordinary Meeting Agenda

Item 8.5            January 2023 Financial Performance Report

Attachment 2  Capital Grant Funded Project Report January 2023

23 February 2023

 




Ordinary Meeting Agenda                                                              23 February 2023

8.6         Sunshine Coast Regional Council - Divisional Electoral Enrolment Review

File No:                        Council Meetings

Author:                         Coordinator Councillor Governance

Civic Governance 

Attachments:              Att 1 - Final Determination Report for Divisional Boundaries 1/11/2019  17/116

 

purpose

The purpose of this report is to:

·           inform Council of the outcome of the review of the proportion of electors in each of the local government internal electoral divisions and

·           seek consideration of the proposed notice to be provided to the Minister for Local Government and the Electoral Commissioner of Queensland (“the Commissioner”) to fulfill the requirements of section 16 of the Local Government Act 2009 (the Act).

Executive Summary

To comply with the requirements of section 16 of the Act, each local government which has internal local government electoral divisions is required to review whether each of its divisions has a reasonable proportion of electors. 

This review is required as part of a process to retain (as far as possible), a reasonably equitable distribution of electors across each electoral division.  For local government areas that experience high rates of population growth (such as the Sunshine Coast), it is not unprecedented that the proportion of electors across each electoral division can become skewed between one local government election and the next election.

The outcome of the review must be notified by Council to the Minister for Local Government and the Commissioner by 1 March in the year preceding the scheduled quadrennial local government elections.  On this basis, for the 2024 local government elections, Council must provide this notification to the Minister and the Commissioner by 1 March 2023.

The review of elector numbers for each internal division of the Sunshine Coast Regional Council area has been undertaken based on data provided by the Electoral Commission of Queensland (ECQ) as at 31 January 2023.  For the purpose of determining the reasonable proportion of electors for each division in the Sunshine Coast local government area, the formula is as prescribed in section 15 of the Act as:

·        the total number of electors in the local government area (as nearly as can be found out) divided by the total number of councillors (other than the Mayor) currently elected, or to be elected, for the local government - plus or minus 10%

The data provided by the ECQ as at 31 January 2023 indicates that all 10 internal electoral divisions in the Sunshine Coast local government area are currently within the quota prescribed in section 15 of the Act. 

 

 

 

 

 

Officer Recommendation

That Council:

(a)     receive and note the report titled “Sunshine Coast Regional Council - Divisional Electoral Enrolment Review” and

(b)     in accordance with section 16 of the Local Government Act 2009, authorise the Chief Executive Officer to provide written notice of the results of the review of elector numbers in each internal local government electoral division for the Sunshine Coast local government area to the Deputy Premier and Minister for State Development, Infrastructure, Local Government and Planning, and the Electoral Commissioner of Queensland by 1 March 2023.

Finance and Resourcing

There are no financial or other resource implications arising from the recommendations of this report.  The cost to conduct the review that has informed the recommendations in this report has been minimal and has been accommodated within the normal operating budget of the Civic Governance group.

Corporate Plan

Corporate Plan Goal:      Our outstanding organisation

Outcome:                         We serve our community by providing this great service.

Operational Activity:       S27 - Elected Council – providing community leadership, democratic representation, advocacy and decision-making.

Consultation

Councillor Consultation

The Mayor and Councillors were advised in December 2022 that, based on the 30 November 2022 enrolment data provided by the ECQ, it was likely that all internal electoral divisions would remain within the prescribed quota under the Act.

Internal Consultation

·           Chief Executive Officer

·           Group Executive, Civic Governance

·           Manager, Executive Management and Support Services.

External Consultation

Electoral Commission of Queensland.

Community Engagement

Community engagement has not been undertaken, nor is required, in relation to this report given this exercise is essentially a data analysis review.

Proposal

The next local government quadrennial elections will be held in Queensland in March 2024.  To comply with the requirements of section 16 of the Act, each local government which has internal local government electoral divisions is required to review whether each of its internal divisions has a reasonable proportion of electors. 

This review is required as part of a process to retain (as far as possible), a reasonably equitable distribution of electors across each electoral division.  For local government areas that experience high rates of population growth (such as the Sunshine Coast), it is not unprecedented that the proportion of electors across each electoral division can become skewed between one local government election and the next election.

The outcome of the review must be notified by Council to the Minister for Local Government and the Commissioner by 1 March in the year preceding the scheduled quadrennial local government elections.  On this basis, for the 2024 local government elections, Council must provide this notification to the Minister and the Commissioner by 1 March 2023.

The review of elector numbers for each internal division of the Sunshine Coast Council area has been undertaken based on data provided by the Electoral Commission of Queensland as at 31 January 2023.  For the purpose of determining the reasonable proportion of electors for each division in the Sunshine Coast local government area, the formula is as prescribed in section 15 of the Act as:

·        the total number of electors in the local government area (as nearly as can be found out) divided by the total number of councillors (other than the Mayor) currently elected, or to be elected, for the local government - plus or minus 10%

The data provided by the Electoral Commission of Queensland as at 31 January 2023 indicates that all 10 internal electoral divisions are currently within the quota prescribed in section 15 of the Act.

In this context, it should be noted that when the internal local government electoral divisions for the Sunshine Coast Council were last reviewed by the Local Government Change Commission in 2019 (prior to the 2020 local government elections) modifications were made to the divisional boundaries for Divisions 2, 3, 5, 7, 9 and 10.  For the historical information of Councillors, a copy of the Local Government Change Commission’s final determination from November 2019 is provided at Attachment 1.  The extent of the modifications made to the internal local government electoral divisions in November 2019 may be one contributing factor to why the enrolment numbers in the existing divisions remain well within the quota at this time.

Table A below shows the actual enrolment numbers at the date of the 2020 local government elections (shaded yellow), plus the Electoral Commission of Queensland’s enrolment data as at 31 January 2023, which demonstrates that elector numbers per division remain within the prescribed quota.

Table A – Electors per Division at 28 March 2020 and 31 January 2023

Division

Actual Enrolment at 28/03/2020

Actual Enrolment at 31/01/2023

Average Enrolment at 31/01/2023

Low Quota

High Quota

Deviation % from Quota

1

21,421

25,911

25,451

22,906

27,997

1.81

2

22,998

24,220

25,451

22,906

27,997

-4.84

3

23,559

26,313

25,451

22,906

27,997

3.39

4

23,003

24,292

25,451

22,906

27,997

-4.56

5

23,655

25,989

25,451

22,906

27,997

2.11

6

21,595

24,879

25,451

22,906

27,997

-2.25

7

23,586

25,868

25,451

22,906

27,997

1.64

8

23,825

25,851

25,451

22,906

27,997

1.57

9

23,569

25,847

25,451

22,906

27,997

1.55

10

23,162

25,344

25,451

22,906

27,997

-0.42

Total

230,373

254,514

 

 

 

 

On the basis of the data available, it is proposed to seek Council’s authorisation for the Chief Executive Officer to provide written notice to both the Minister for Local Government and the Commissioner that all divisions of the Sunshine Coast local government area remain within the prescribed quota as at 31 January 2023.

Legal

Section 16 of the Act provides that local governments with internal electoral divisions must review their enrolments for each division and give the Minister and the Commissioner written notice of the results of that review by 1 March in the year preceding the quadrennial local government elections.

Section 15 of the Act provides that each division of a local government area must have a reasonable proportion of electors and sets out the permissible quota and how that is determined.

Policy

No Council policies are relevant to this report.

Risk

Council is required to submit the outcome of the review to the Minister and the Commissioner by 1 March 2023.  There is a risk that if this notification requirement is not fulfilled, then Council would be in breach of its obligations under the Act.  This report seeks to ameliorate that risk.

There is always a risk that due to the projected rate of population growth, that one or more of the local government electoral divisions for the Sunshine Coast Council may become “out of quota” during a local government term.  It is for this reason that the review requirement is established as a precedent to each local government electoral cycle.  Based on the enrolment data provided by the Electoral Commission of Queensland, it does not appear at this time that the proportion of electors in each division of the Sunshine Coast local government area is likely to significantly exceed the permissible quota within the next term of the local government. 

Previous Council Resolution

Ordinary Meeting 28 February 2019 (OM19/20)

That Council:

(a)     receive and note the report titled “2020 Local Government Elections - Divisional Boundary Review” and

(b)     request the Chief Executive Officer to provide written notice to both the Queensland Electoral Commissioner and Minister for Local Government, Racing and Multicultural Affairs by 1 March 2019 that Sunshine Coast Regional Council Division 9 exceeds the quota specifications under section 15 of the Local Government Act 2009.

 

Ordinary Meeting 26 February 2015 (OM15/15)

That Council:

(a)     receive and note the report titled “2016 Local Government Elections - Divisional Boundary Review

(b)     advise the Minister for Local Government and the Electoral Commissioner by 1 March 2015 that Sunshine Coast Regional Council Divisions 7 and 9 do not comply with quota specifications in section 15 of the Local Government Act 2009 and recommends the following changes to divisional boundaries in order to meet the legislative quota requirements:

(i)      transfer from Division 6 to Division 7 - approximately 2,376 voters, refer to Appendix A

(ii)     transfer from Division 9 to Division 10 - approximately 2,220 voters, refer to Appendix B

(c)     advise the Minister for Local Government and the Electoral Commissioner also of the following recommended boundary changes:

(i)      transfer from Division 1 to Division 3 – minor variation with a very small, indeterminable number of voters, refer to Appendix C

(ii)     transfer from Division 3 to Division 2 – approximately 536 voters, refer to Appendix D and

(d)     advise the Minister for Local Government that Council has also considered its electoral arrangements and finds that the current arrangement of 10 single member divisions and one mayor is the most appropriate electoral representation for the Sunshine Coast community at this time.

 

Ordinary Meeting 23 February 2011 (OM11/37)

That Council:

(a)     receive and note the report titled “Electoral Boundary Realignment” and

(b)     advise the Minister for Local Government by 1 March 2011 and the Electoral Commissioner that Sunshine Coast Regional Council Divisions 3, 4 and 5 do not comply with the quota as specified in Section 15 of the Local Government Act 2009 and recommends the following changes to the divisional boundaries in order to meet the legislative quota requirements:

(i)      Division 5 to Division 1 – approximately 1,320 voters

(ii)      Division 1 to Division 3 – approximately 1,936 voters and

(iii)     Division 4 to Division 6 – approximately 876 voters.

Related Documentation

There is no related documentation other than the enrolment data supplied to Council by the ECQ, which is presented in Table A above, in this report.

Critical Dates

The Minister and the Commissioner must be notified in writing of the results of Council’s review by 1 March 2023.

Implementation

Subject to Council’s consideration and resolution on the recommendations in this report, the Chief Executive Officer will notify the Deputy Premier and Minister for State Development, Infrastructure, Local Government and Planning and the Electoral Commissioner of Queensland of the results of this review prior to 1 March 2023.

 


Ordinary Meeting Agenda                                                              23 February 2023

8.7         Caloundra Music Festival 2023-2025

File No:                        Council meetings

Author:                         Coordinator Major Events Delivery

Economic & Community Development Group 

Attachments:              Att 1 - Silver Lining Strategy Research November 2022 - Caloundra Music Festival .................................................................................. 29/116

Att 2 - Earthcheck Caloundra Music Festival Business Plan 2023-2026 49/116

Att 3 - Silver Lining Strategy Caloundra Music Festival Business Plan 2023-2025                                                                                                  107/116

 

purpose

The purpose of this report is to advise Council on the performance of the Caloundra Music Festival (CMF or the Festival) over the last three years and to propose a new three-year funding commitment for 2023/24, 2024/25, and 2025/26.

Executive Summary

Over the past 15 years, the Caloundra Music Festival has developed into a unique event delivering positive economic, social and cultural benefits to the Sunshine Coast community.

A summary of the headline benefits of the Festival include:

·        The combined economic impact of the 2021 and 2022 Festivals remains strong, at $5.947 million despite impacts resulting from the COVID-19 pandemic

·        Research conducted by Silver Lining Strategy shows that the Caloundra Music Festival ‘inspires locals to play more music’

·        120 contracts were awarded to local suppliers to provide services to present the Festival

·        In 2022, YouTurn, Headspace and our Youth Council worked together with CMF to create a youth zone at the Festival that could be used as a chill out space

·        The Festival is proudly affiliated with the Companion Card program where card holders receive a second “companion” ticket at no charge

·        In 2022, only 760kg of waste was sent to landfill, just under 20% of all waste generated

Research conducted by Silver Lining Strategy (Attachment 1) found that the Caloundra Music Festival:

·        inspires the greatest sense of local pride amongst residents of any annually recurring event in the wider region

·        inspires a sense of connectedness amongst 50% of locals

·        is a high profile, powerful illustration of our place brand

·        inspires locals to collaborate and play music more, and

·        drives upward of $3 million in direct visitor spend each year, in large part thanks to locals inviting friends to come to the region and attend the Festival.

The music and festival industries in general have struggled over the past three years, initially due to the COVID-19 pandemic, but more recently due to supply issues, staffing shortages, changing buyer behaviour, severe weather events and a range of other challenges within the industry. The Festival has faced these same challenges over the past two years.

Importantly, event surveys conducted in 2022 showed that community pride and satisfaction in the event remains strong with:

·        96% agreeing or strongly agreeing that the Caloundra Music Festival adds to the appeal of Caloundra/the Sunshine Coast region

·        96% stating that local residents should feel proud of the Festival

·        98% stating that Caloundra/the Sunshine Coast region is a great location for the Festival.

The Festival was moved to the October long weekend in 2013 after receiving tourism industry feedback that holding the event on a holiday weekend could assist in attracting additional intrastate and interstate visitors. It is proposed that the 2023 Festival will again be held on the October long weekend. The dates for 2024 and beyond will be reviewed with the business and tourism community to ensure the attraction of intra/interstate visitors to the event remains strong and contributes positively to the Sunshine Coast region. Changes to dates could impact the number of attendees and the financial impact to Council.

Council’s continued funding of the Caloundra Music Festival will provide the opportunity to:

·        further develop community partnerships by working closely with

a.       local schools and tertiary education providers

b.       local venues

c.       local music industry partners

d.       other community groups

·        further develop the Festival’s environmental credentials to create a net zero event

·        further refine the Festival’s strategic and operational plans (undertake longer term planning)

·        seek sponsorship and grant funding and

·        further improve Council’s return on investment.

There has been some discussion over the past three years about outsourcing the delivery of the Festival, however during the COVID-19 pandemic, no parties have expressed interest in acquiring the Festival. The review conducted by Earthcheck (Attachment 2) included the following statement “the event in its current format would not be delivered by the private sector without subsidy – the mix of community benefit, location and economic objectives requires public sector support.”

Council has the opportunity to again test the market in the following three-year cycle to determine if there are better models for the delivery of the Festival while also delivering the same or better economic, cultural and community benefits to the region. This is reflected in the Officer Recommendation.

 

Officer Recommendation

That Council:

(a)     receive and note the report titled “Caloundra Music Festival 2023-2025”

(b)     refer an operational budget of $275,000 for the Caloundra Music Festival to the annual budget process for Council’s consideration for the financial years 2023/24, 2024/2025 and 2025/26 and

(c)     request the Chief Executive Officer to review the delivery model of the Caloundra Music Festival and report the findings to Council by no later than December 2024.

 

Finance and Resourcing

At Council’s Ordinary Meeting on 28 February 2019 (OM19/23), Council referred an operational budget of $250,000 for the Caloundra Music Festival to the annual budget process for Council’s consideration for the financial years 2020/21, 2021/22 and 2022/23.

Over the last three years, the Caloundra Music Festival has shown the following budget position:

 

2020

2021

2022

Total

Revenue

$36,000

$1,285,732

$1,175,840

$2,497,572

Expenditure

$40,290

$1,294,891

$1,782,337

$3,117,518

Net Direct Result

($4,290)

($9,159)

($606,497)

($619,964)

Table 1: Caloundra Music Festival Net Operating Position (excluding staff and corporate on-costs) 2020-2022

Noting that the 2020 Festival was cancelled due to the Covid-19 pandemic, the net direct cost of Caloundra Music Festival across the three years was $619,964 against the total of $750,000 that was provided in the budgets.

In addition to these numbers in Table 1, there are employee expenses of $401,393 (2020), $443,738 (2021) and $442,328 (estimate for 2022/23 financial year). The employee expenses for the current year are lower than anticipated due to changes in staff arrangements. The cost of employees working on events other than the Caloundra Music Festival are not deducted from the above employee expenses.   

The 2021 Festival delivered a better-than-expected financial result, fortunate to be one of the few events to proceed with COVID-19 pandemic restrictions and cancellations still occurring across the board.

The 2022 Festival was hampered by the same challenges facing many other festivals across the country but particularly by poor weather, which resulted in reduced ticket sales and in turn reduced revenues from food and beverage.

In 2022, the Festival was successful in obtaining Tourism & Events Queensland funding of $225,000 ($75,000 per annum) for the 2022-2024 events.

It is anticipated the industry will return to some degree of normality over the next three years and therefore an amount of $275,000/year (commensurate with previous funding levels) is proposed for the next three-year period.

Corporate Plan

Corporate Plan Goal:      Our resilient economy

Outcome:                         3.5 - A natural, major and regional event destination.

Operational Activity:       3.5.2 - Implement priority activities from the Major Events Strategy 2018-2027 including: strengthening arts and cultural events, capitalising on the growing demand for off road and adventure style events and ensuring close alignment with opportunities identified from the 2032 Brisbane Olympic and Paralympic Games.

Consultation

Councillor Consultation

The following Councillors were consulted with by Earthcheck:

·        Councillor T Landsberg, Division 2 Councillor

·        Councillor M Suarez, Division 9 Councillor

·        Councillor D Law, Division 10 Councillor

Internal Consultation

·        Group Executive Economic & Community Development

·        Head of Economic Development

·        Finance Branch

External Consultation

The following stakeholders were consulted by Earthcheck:

·        CEO, Sunshine Coast Broadcasters Pty Ltd

·        General Manager, The Events Centre

·        Chair, Caloundra Chamber of Commerce

·        National Entertainment Manager, Aus Venues

Community Engagement

While specific community engagement has not been undertaken, there is a wide range of community involvement and benefit from the Caloundra Music Festival that is outlined in the Proposal section of this report.

Proposal

Over the past 15 years, the Caloundra Music Festival has developed into a unique event delivering positive economic, social and cultural benefits the Sunshine Coast community.

ECONOMIC IMPACTS

The inaugural Caloundra Music Festival was held in 2007, achieving an aggregate (ticketed) attendance of 5000. In 2019, the Festival had an attendance of over 32,695 and generated new and incremental spending of $4.397 million on the Sunshine Coast. There was an additional direct and incremental expenditure for Queensland in excess of $1.1 million.

The past three years have been a challenging time for all music festivals across the country, with the impacts of the COVID-19 pandemic still lingering, supply chain issues, challenging economic times for patrons and extreme weather events.

The 2019 Festival was awarded Best Live Event in Queensland by the National Live Music Awards.

In 2020, the Festival was cancelled due to COVID-19 pandemic restrictions.

In 2021, with COVID-19 pandemic restrictions still in play, a smaller event was produced featuring largely Queensland based performers. According to the economic modelling provided by IER and commissioned by Tourism & Events Queensland, the 2021 event had an attendance of 15,790 with direct and incremental spending on the Sunshine Coast of $3.03 million and an additional $143,204 for other parts of Queensland.

In 2022, a smaller event was again presented due to lingering COVID-19 pandemic related issues and supply issues within the events industry. According to the economic modelling provided by IER for the 2022 Festival, attendance was 13,183 with 46% of attendees from intrastate and 8% from interstate markets, with direct and incremental spending on the Sunshine Coast of $2.919 million and $757,144 for the rest of Queensland.

The event represents a return on investment for Council over the past two years of 1:10 against its direct financial contribution and 1:11 if the broader Queensland economic impact is also counted.

It is important to note that these figures do not account for spending by locals, or visitors who attended the Festival but did not come to the Sunshine Coast with the intention of attending the Festival. There is anecdotal evidence to suggest that many locals stay in the region during this holiday period so that they can attend the Festival (‘staycation’). An argument could be made that preventing leakage is as good as attracting new visitor expenditure. Keeping locals at home for a ‘staycation’ is certainly a net benefit in terms of the Festival’s environmental footprint.

LOCAL MUSIC INDUSTRY SUPPORT

Research conducted by Silver Lining Strategy (Attachment 1) shows that the Caloundra Music Festival ‘inspires locals to play more music’. Respondents to the survey recounted stories of the impact the Festival has had on their (musical) lives:

 

“Being a music fan it’s so amazing to have an iconic festival in the beautiful place that I live on the Sunshine Coast. The first year we went, my brother in law played the Soul Bar stage and it was a special family memory. I’ve also discovered so many new artists attending over the years, along with enjoying some of my absolute favourites. It’s a pretty magical event set bedside the beach down at Kings in Caloundra.”

 

“When I first attended the festival I had literally just moved to Caloundra a few days before with my family which includes 2 sons. They were 4 and 1 year old at the time. We have loved going to the festival each year to foster a love of music and culture, but also just to have fun together as a family. It has been great to see the boys' music tastes evolve and to watch them enjoy such a variety of music. They have been inspired to learn guitar and create their own music over the years. They have even organised their own music concerts at home involving our neighbours and friends. We have nicknamed these concerts the Dicky Beach Music Festival. The boys are 18 and 15 now (and) they still love coming to CMF. The group of people we have attended CMF with has grown over the years. Friends have come from interstate to join us and many local friends come too. Thanks for organising such a great festival each year. Our family really appreciate it.”

The Caloundra Music Festival is committed to supporting the local music industry. This involves helping to build capacity within our community, the venues, the artists and associated technical personnel.

A Music ‘Industry’ panel is formed each year to select the artists to play at the Festival. The panel consists of a diversity of backgrounds including first nations, performers, agents, venue owners/bookers and general music fans (young and old). The panel ensures a diverse and fresh program each year.

The Festival provides performance opportunities to hundreds of local musicians every year including new and emerging artists as much as the bigger headline acts. In 2022, the Festival had a total of 70 acts of which 30 were local original Sunshine Coast bands getting the opportunity to play alongside the bigger national acts. This is unique for a major festival as it is generally the major headline acts that produce the ticket sales. The local bands received $36,000 of the total entertainment expenses of $678,442. As part of the application process, local bands provide a quote for performance/s. This quote along with industry benchmarking are used to determine councils final offer to the artist.

Graph 1 shows the origin of the 30 local artists that performed at the 2022 Festival.

Graph 1: 2022 Caloundra Music Festival Local Artists Origin

 

The local limelight competition, which has been running for four years, is just one example of a program run to support local musicians. Funds are donated by volunteers each year and are given to artists to assist with recording projects or promotional materials to help them attain their goals.

Young local musicians have the opportunity to perform at the Festival with their school groups via a competition or similar where they get a taste of the industry, and rub shoulders with the bigger acts, agents and technical crew. Many return in future years on the big stage and recount their stories of standing in the crowd at the Festival, hoping to make it one day as a headliner.

From the Silver Lining Strategy research:

 

“We have been taking our kids since they were 10yrs old. My son at the time started playing music at home and each year a love of music got stronger and stronger. He used to say he would be big enough to play there one day. Then in 2016 he played for the first time on the sand stage. Then in 2021 he played on all 3 days across all 3 stages with different bands. It's been amazing watching him love this festival as a little kid to see him now playing at the festival.”

 

In 2022 CMF partnered with the Surge High School Rock Spectacular. The Surge program is

“designed to build connections between rock bands in high schools on the Coast, create links between these schools and a range of music industry people particularly focussing on career pathways, and provide an opportunity for them to perform at a professional-level venue. But at the heart of SURGE is the desire to help young people experience community, a sense of belonging and greater purpose for their music.” – Mike Turner, Surge Organiser

Local high school rock bands performed at the Surge High School Rock Spectacular at the Caloundra Events Centre in August 2022. The ultimate winners (Lamkin Lane from Meridan State College) got the experience of a lifetime, delivering a performance on the Sun Stage at the 2022 Festival.

The Festival has been supporting these types of school programs since its inception. Giving these emerging artists the opportunity to perform on the bigger festival stage is helping them to build sustainable careers.

Suitable event funding will allow for a focus on the quality of the music, diversity of the performers, achieving gender balance, first nations representation and career development, rather than just focussing on the event bottom line.

It is important now, more than ever, with all the challenges faced by the industry – the COVID-19 pandemic, weather events, financial challenges, venue closures - to support the Festival so that it can continue to support the local music industry.

Local Business Support

Although Council owned, the Caloundra Music Festival largely outsources festival operations to local Sunshine Coast suppliers. In 2022, 66 infrastructure and operations contracts were awarded to local suppliers providing services to present the Festival. The contracts awarded to local suppliers included:

·        Audio

·        Stage lighting

·        Video

·        Bar services

·        Event crew

·        Marketing/Advertising

·        Design

·        Bus services

·        Traffic management

·        Plumbing

·        Electrical

·        Accommodation

·        Cold rooms

·        Furniture/equipment hire

·        Security

·        First aid

There were 20 contracts awarded to non-local suppliers to the value of $549,720 where no local suppliers could be identified. Examples of this were the supply of scaffold and decking for stages and marquees and tents.

Graph 2 below shows the breakup of the $586,226 spent with local contractors for the 2022 Festival across the Council divisions. In accordance with Council’s Procurement Policy attempts are made to source all requirements for the Festival from local suppliers. 

Graph 2: 2022 Caloundra Music Festival Local Contractor Spend

The Festival works closely with local venues throughout the year, encouraging them to leverage opportunities off the broader marketing reach of the Festival. Local venues are encouraged to present local original artists through our 'spotlight on local artists' program and we help them to promote these performances. It is a way to increase performance opportunities for local artists, support local venues and source new talent for CMF.

Via the CMF app, all local venues can promote their entertainment programs, encouraging Festival patrons to get out and explore the full range of offerings in the region.

Local music retailers Mooloolaba Music are presenting regular concerts in store. The Major Events Delivery team are working closely with them to build the local industry and promote their initiatives. In 2022, Mooloolaba Music presented a stage at the Festival, which included supplying technical production and stage management as well as programming the line-up.

Local music venue Norton Music Factory leverages opportunities off the Festival by providing rehearsal space for Festival bands. On the back of their involvement with the Festival, they are also developing recording and video facilities to assist bands to create better press kits and promotional material.

Over the past 15 years, a number of new music/event businesses have started up on the back of the Festival. Technical production suppliers, event site crew, event electricians, staging suppliers, rehearsal rooms and more have all gained experience and built or grown their enterprises. The local TAFE supplies students in various areas to enable them to gain experience. In 2022, students helped to set up the site’s electrical requirements. This forms a part of their training, is a fun way for students to learn and a great service to the event. We have supported numerous interns from UniSC and we work closely with UniSC’s Community Engagement department.

CMF continues to work closely with new acts, the promotion of local and touring artists, support for competitions, battle of the bands and busking events. The Festival continues to target a diverse range of artists who present quality original offerings, who are progressing in their careers and touring beyond their local area but have not quite made it to headline status.

 

COMMUNITY/CULTURAL

Caloundra Music Festival is a community festival that seeks community outcomes over profits. Desired outcomes include providing affordable, family friendly entertainment to a broad demographic, performance opportunities for local artists, support for local charities, support for local venues, businesses and accommodation houses, support for schools, and all with an emphasis on accessibility, diversity and inclusivity.

Importantly, community pride and satisfaction in the event remain high with survey results indicating:

·        96% agreeing or strongly agreeing that the Caloundra Music Festival adds to the appeal of Caloundra/the Sunshine Coast region

·        96% stating that local residents should feel proud of the Festival

·        98% stating that Caloundra/the Sunshine Coast region is a great location for the Festival.

Many community stakeholder groups have been engaged in the development and delivery of the Caloundra Music Festival over the past 15 years.

The Festival’s success over the past two years continues to be characterised by the ongoing contribution of approximately 700 volunteers who each provide a minimum of 16 hours (with some providing many more), as well as the involvement of a large number of local businesses and community groups. This is a clear demonstration of community pride totalling in excess of 11,200 volunteer hours.

In 2022, YouTurn, Headspace and our Youth Council worked together with CMF to create a youth zone at the Festival that could be used as a chill out space. This collaboration provided an opportunity to connect and engage with youth at the festival, focussing on mental health and wellbeing. The area also acted as a support space for young people who were overwhelmed or had conflict of some kind.

Caloundra Primary School and its P&F Association have benefited from the Festival and have offered camping on school grounds. Over the past two years, the school raised more than $32,000 to assist with school programs.

Other community groups that benefitted from collaborating with CMF include:

·        Wishlist

·        Life Without Barriers - Next Steps Plus

·        YouTurn Youth Support

·        Alexandra Headland Surf Life Saving Club Inc

·        Mudjimba Beach Boardriders Club

·        Reef Check Australia

·        Talara Primary College P&C

·        Landsborough Community Kindergarten

·        Unity College P & F

·        Kawana Park Eagles JAFC

·        Sunshine Coast Cue Sports

·        Caloundra District League Football Club

·        Sunshine Coast Youth Council

·        Turtle Care and Bushcare

·        Sunshine Coast First Aid Volunteers

·        Caloundra Mets Lifesavers

Post event meetings are conducted with all community groups where we seek to understand the benefits of the engagement as well as look to ideas for future opportunities.

Should this proposal be approved by Council, it is proposed that the Major Events Delivery team will continue to engage with a range of local business and community organisations to confirm certain objectives and parameters around the 2023 event and beyond.

INCLUSION/DIVERSITY

Caloundra Music Festival is an inclusive festival where all are welcome regardless of age, gender or race. Accessibility has been factored in the site design for many years, which includes installing a viewing platform specifically for patrons using mobile aids. We have a dedicated webpage for accessibility and the Festival is proudly affiliated with the Companion Card program where cardholders receive a second “companion” ticket at no charge.

The 2022 Festival included a partnership with local youth support group Headspace/YouTurn and set up a marquee area as a chill out zone. While the YouTurn target market is youth, everyone was welcome.

SUSTAINABILITY

Sustainability and reducing our carbon footprint are at the forefront of CMF priorities. BYO water bottle, reusable cups and plastic-free vendors are just some of our initiatives that have helped reduce landfill waste generated by the festival. In 2022, only 760kg of waste was sent to landfill, just under 20% of all waste generated. Other waste streams collected and sorted were compost (24%), cardboard (22%), commingle/recycle (20%), Container Recycling Scheme (11%) and soft plastics (3%). The Festival team are constantly investigating new and improved ways of managing waste and have recently joined the Green Music Australia team to share their learned experiences and gather new ideas.

Some of the other initiatives that assist in reducing the Festivals’ carbon footprint include recycled / reusable signage, ‘TravelSmart’ promotion, source local, paperless event (no printed programs), solar lighting, and LED lighting and education. The Festival team are currently investigating ways to make the Caloundra Music Festival the Sunshine Coast’s first Net Zero music festival.

LEGACY

Over the past 15 years, the Festival has contributed to a number of outstanding legacy items to the local community including the following:

·        Installation of truss to the Kings Beach amphitheatre stage to improve functionality and safety

·        Installation of electrical outlets in and around the Kings Beach Park area which has benefited other community events (paid from Festival funds)

·        Installation of Wi-Fi/internet hotspots and analytics

·        Installation of new footpaths improving the amenity for local residents

·        Installation of additional water and plumbing points throughout Kings Beach Park

·        Remodelling of the Edmund Street car park

·        Installation of permanent fencing to the perimeter of Kings Beach Park, improving the functionality and creating cost saving measures

·        Implementation of Australia’s first BYO H2O program for festivals, essentially eliminating the plastic water bottle from the Caloundra Music Festival

·        Significant opportunities for emerging Sunshine Coast musicians to perform in a world class environment alongside major international artists. In 2022, the Festival provided opportunities for 30 local artists (150 local performers) of the total 70 artists performing.

·        Caloundra State Primary School achieving revenues in excess of $32,000 across the 2021 and 2022 events by providing overflow accommodation (camping)

·        Numerous charities and community organisations benefiting over the past 15 years from promotional ticket giveaways of Festival tickets.

Following the 2021 Festival, Council engaged consultants Earthcheck to consult with key stakeholders and prepare a business plan for the Caloundra Music Festival for 2023-2026 (Attachment 2). Additionally, funding was provided by Tourism & Events Queensland in 2022 to engage consultants Silver Lining Strategy to conduct research and provide additional advice to Council in terms of the best direction for the Festival over the next three years (Attachment 3).

Reports by both Earthcheck and Silver Lining Strategy support the view that ‘direct delivery by Council remains the most appropriate short-term governance mechanism’ (Earthcheck).  It is seen that the Council ownership model provides the ‘financial security to pursue innovative ideas and implement community friendly initiatives’ (Silver Lining Strategy). Earthcheck further recommends that ‘investigating arms-length delivery of the Festival as the preferred medium-term governance solution’.

Both reports also recommend that more work can be done over the next three years to ‘raise awareness of the range of impacts and achievements the Festival delivers amongst key stakeholders’.

Silver Lining Strategy also surveyed the CMF database of ticket buyers over the past 15 years and found the following:

·        Over 50,000 Sunshine Coast residents had invited friends living outside the region to the Festival, and

·        93% of them had friends who attended the Festival because of their invitation.

In any given year, up to 80% of visitation and subsequent economic impact is driven by either repeat visitation or word-of-mouth.

Council’s Funding Support

It is proposed that a commitment by Council to a further three-year period of funding provision of $275,000 per annum will provide the opportunity to:

·        further refine the Festival’s strategic and operational plans (undertake longer term planning)

·        seek three-year sponsorship and contract arrangements (Tourism & Events Queensland, Live Music Australia and other private sector sponsors) and

·        further improve the Festival’s bottom line and Council’s return on investment.

It is anticipated that, at the end of this period, the Festival will be in a position to either:

·        transition to an outsourced delivery model if that is Council’s desire, or

·        remain within Council.

Legal

Any legal risks to Council associated with the Caloundra Music Festival will be managed through Council's contractual agreement with service providers. The contractual agreement is drafted and settled by Council's Legal Services and Business and Innovation branches.

Licensing Laws require a Community Liquor Permit which involves different requirements to a commercial operation. 

Policy

Local Preference in Procurement Guideline encourages a preference for local suppliers in Councils contracting activities.

The Sunshine Coast Major Events Strategy 2018-2027 and its guiding principles provides a clear framework to attract, support and grow a diverse calendar of events that promote the region, drive visitation and create lasting benefits for Sunshine Coast businesses and the community.

The Caloundra Music Festival aligns to the six priority pathways of the Sunshine Coast Major Events Strategy 2018-2027:

1.       Showcase the region’s strengths: Continue the development of the Sunshine Coast destination brand, using major events to showcase the full range of the region’s natural, physical and community assets

2.       Spreading the word: Use the media, digital, influencer and broadcast potential of major events to increase the audience reach and awareness of the Sunshine Coast destination brand

3.       Drive maximum return: Implement specific leveraging strategies to increase the benefits derived from individual events

4.       Best practice region: Be a leader in process and governance, sponsorship selection, and in support and leverage for major event projects

5.       Create industry demand: Grow the profile of the Sunshine Coast as a highly desirable host destination for the event industry, and

6.       Engage the community: Drive continued business and community support through promotion of the outcomes and benefits from the region’s hosting of major events.

Risk

If the Festival does not proceed there will be:

·        a decrease in economic benefit (of $3 million +) in tourism visitation and media exposure

·        a loss of profile for the region as a major and regional events destination

·        a loss of culture and community benefits

·        a loss of profile for the region and Caloundra specifically as a premier holiday destination

·        a considerable risk to loss of community pride, and

·        potential for other event organisers to consider whether the Sunshine Coast remains event friendly.

Event delivery also carries risk. The Workplace Health and Safety Regulation 1997 specifies how particular Workplace Health and Safety issues must be managed. These guidelines must be followed regardless of any risk management approach. Each year, Council engages a professional company to assess the operational risks associated with the event.

Council’s public liability insurance policy through Local Government Mutual provides coverage against claims of negligence in the event of an incident. Since the commencement of the Festival there have been no successful claims of negligence against Council.

Other potential risks associated with the Festival relate to loss of community support, budget over-runs (or revenue shortfalls), and negative media reports. The mitigation strategies for these risks involve good planning and effective stakeholder communication. A full risk analysis and mitigation strategy is included in the Caloundra Music Festival Business Plan and is reviewed annually.

Previous Council Resolution

Ordinary Meeting 28 February 2019 (OM19/23)

That Council:

(a)     receive and note the report titled "Caloundra Music Festival 2020-2022" and

(b)     refer an operational budget of $250,000 for the Caloundra Music Festival to the annual budget process for council’s consideration for the financial years 2020/21, 2021/22 and 2022/23.

Related Documentation

·        Regional Economic Development Strategy 2013–2033

·        Sunshine Coast Major Events Strategy 2018-2027

·        Sunshine Coast Community Strategy 2019-2041

·        Environment and Liveability Strategy 2017

·        Sunshine Coast Arts Plan 2018–2038

·        Sunshine Coast Council Strategic Policy – Events Policy

·        Sunshine Coast Council Strategic Policy – Procurement Policy

·        Sunshine Coast Council Strategic Policy – Sponsorship (Governance Framework)

Critical Dates

A decision to proceed with the 2023 Caloundra Music Festival is required by the end of February 2023, to allow sufficient time for a number of procurement activities with long lead times to commence.

Implementation

Should the recommendation be accepted by Council, it is noted that the Chief Executive Officer will refer the request for funding to the annual budget process and plans will proceed for the 2023 Caloundra Music Festival.

 


Ordinary Meeting Agenda                                                              23 February 2023

8.8         Approvals for Temporary Homes

File No:                        Council Meetings

Author:                         Manager Customer Response

Customer & Planning Services Group 

Appendices:                App a - 2022-2023 Register of Cost-Recovery Fees and Commercial Charges                                                                                                    257

Attachments:              Att 1 - DRAFT - Temporary Home Guideline........................ 305

Att 2 - DRAFT - Organisational Guideline - Temporary Home Fees 321

Att 3 - DRAFT - Temporary Home Application Form........... 323

 

purpose

The purpose of this report is to seek Council approval to amend the 2022-2023 Register of Cost-Recovery Fees and Commercial Charges to include a reduced fee for local law applications to place a temporary home on a private property. The reduced fee would apply in circumstances where the applicant is experiencing housing stress, financial hardship, or due to other compassionate reasons.

Executive Summary

Council recognises that the current housing crisis and escalating costs of living are making it extremely difficult for an increasing number of people to find a suitable home on the Sunshine Coast. Some of these people have no choice but to live in a temporary home (such as a tent, car, caravan, or mobile home) until their circumstances improve or the crisis eases.

Council has received requests to suspend or repeal the temporary home local law due to:

1.       concerns that people suffering from housing stress through financial hardship or due to other compassionate reasons, cannot meet the requirements of the local law; and

2.       a perception that Council will force people to leave the property where they have established their temporary home. 

The local law primarily focuses on the safe placement and use of a temporary home, as well as reducing impacts to nearby properties. It allows Council to work with a variety of circumstances without further changes to properly assess and manage temporary homes.

A guideline (Attachment 1) has been prepared to assist applicants in understanding and navigating the approval process. Additionally, as the cost of applying may be prohibitive in some circumstances, Council Officers are proposing the introduction of a reduced fee to assist people who are experiencing extenuating circumstances, to access an approval for a temporary home sooner (Attachment 2).

The introduction of a new fee requires a resolution of Council to amend the 2022-2023 Register of Cost-Recovery Fees and Commercial Charges (Appendix A).

Should this proposal be supported the reduced fee would be available from 24 February 2023 and the relevant information would be published on Council’s website to assist applicants.

 

 

 

 

Officer Recommendation

That Council:

(a)     receive and note the report titled “Approvals for Temporary Homes”

(b)     adopt the fees detailed in the Register of General Cost-Recovery Fees and Commercial Charges 2022/23 (Appendix A)

(c)     resolve that, in relation to those cost-recovery fees to which Section 97 of the Local Government Act 2009 apply:

(i)      the applicant is the person liable to pay these fees

(ii)     the fee must be paid at or before the time the application is lodged and

(d)     delegate to the Chief Executive Officer the power to amend commercial charges to which Section 262(3)(c) of the Local Government Act 2009 apply.

 

Finance and Resourcing

Council set the cost-recovery fees related to the assessment of an application under the local law for a temporary home as part of the 2022-2023 Register of Cost-Recovery Fees and Commercial Charges (Appendix A). The cost for a new application is $514 and the cost to reapply, in a case where more time is needed, is $392. The fees are calculated to recover the costs associated with processing these applications.

The recent review of the approval processes for temporary homes by Council Officers has identified circumstances where the fee is prohibitive for people needing to lawfully place a temporary home on private property. Council Officers cannot waive or reduce the fee in these circumstances without prior approval from Council. In accordance with section 97 of the Local Government Act 2009 Council may charge a fee which is less than the cost of providing a service.

Council Officers propose to include a reduced fee on the 2022-2023 Register of Cost-Recovery Fees and Commercial Charges (Appendix A) to assist people experiencing extenuating circumstances to access an approval for a temporary home sooner.

Circumstances may include (but are not limited to):

·        a death in the family resulting in a loss of income or housing

·        chronic illness in the household resulting in a loss of income or need for in-home support where the residence cannot accommodate additional people

·        family or domestic violence

·        prolonged unemployment

·        significant reduction in income for a protracted period; or

·        being displaced by a natural disaster.

 

 

 

 

 

 

 

Proposed new fees:

Fee description

Fee

Temporary Home – Application for licence – extraordinary circumstances including housing stress and financial hardship or other compassionate reasons

$0

Temporary Home – Reapplication of licence – extraordinary circumstances including housing stress and financial hardship or other compassionate reasons

$0

The reduced fee would not normally be accessible by someone using a temporary home for:

·        residential caretaking where the property owner is living on site during the construction of the permanent residence

·        site caretaking to reduce the risk of theft, vandalism or damage to buildings and facilities on the premises or

·        an applicant creating temporary additional income by letting a temporary home on their property.

Requests for access to the reduced fee will be considered in line with the relevant organisational guideline (Attachment 2).

Based on the 2021-2022 financial year and the 2022-2023 financial year to date, Council is projected to receive approximately $6,200 in revenue for processing applications for a temporary home in this financial year (if the current fees remain in place). This amount would be less if the proposed reduced fees applied to a proportion of the applications made during the remainder of this financial year.

Though it is difficult to provide a forecast, Customer Response Branch expects the additional guidance and reduced fees will increase the number of applications and enquiries relating to temporary homes. The Branch proposes to manage this additional workload within its current operational resourcing and budget until such time it becomes apparent that additional resources are necessary to maintain acceptable customer service standards.

Corporate Plan

Corporate Plan Goal:      Our service excellence

Outcome:                         We serve our community by providing this great service.

Operational Activity:       S20 - Local amenity and local laws – maintaining and regulating local amenity through local laws, regulated parking, community land permits and management of animals, overgrown land and abandoned vehicles.

Consultation

Councillor Consultation

Consultation was undertaken on the proposal to provide a reduced fee with Councillors on 2 February 2023.

Internal Consultation

Internal consultation has been undertaken with:

·        Group Executive – Customer and Planning Services

·        Customer and Planning Services – Customer Response Branch

·        Customer and Planning Services – Development Services

·        Business Performance – Finance

·        Civic Governance – Corporate Governance

External Consultation

There has been no external consultation undertaken in relation to this report.

Community representations

In recent weeks Council has received approximately 30 representations from a range of concerned residents providing feedback on the application of the local law, and the fee for approval as it relates to disadvantaged members of the community.

Benchmarking

Council officers conducted benchmarking to gauge how the Sunshine Coast Council local laws for temporary homes compared to other local governments in Queensland. The Queensland government provided a “model local law” for a temporary home which was adopted by a number of local governments around 2011. This “model local law” generally allows for a site caretaker or the construction of a permanent dwelling as justification for a temporary home. Most Queensland councils have a local law that requires an approval for a temporary home, but the extent of exemptions and other requirements varies considerably. On review, Sunshine Coast Council appears to provide more flexibility for circumstances than most other councils.

Based on this benchmarking, officers were not able to identify any Queensland councils that were proposing to suspend or revoke their local law for temporary homes.

Community Engagement

Information relating to the application process for a temporary home will be made available on Council’s website including:

·        an application form (Attachment 3) and

·        a guideline to support applicants in understanding the approval process and requirements (Attachment 1).

Council officers will be available through Council’s normal customer channels to assist people with general enquiries and the application process.

Proposal

Schedule 7 of Sunshine Coast Regional Council Subordinate Local Law No. 1 (Administration) 2016 provides for the establishment and occupation of a temporary home. Under the local law a temporary home can be located on private property and be in the form of a tent, bus, caravan, mobile home, or other structure that is not intended to be permanently occupied.

Except for a temporary home that is to be occupied for a few weeks over the course of a year, the local law requires an application to be made to obtain approval for a temporary home. The application attracts a $514 fee, and the approval is for a limited duration, depending on the type of temporary home:

·        less that three months for a tent

·        six months for a car

·        18 months for a bus, caravan, or mobile home.

The fee to reapply for a temporary home approval, where more time is required, is $392.

The requirements in the local law are based on an important and valid rationale – that Council needs to be aware of, and able to manage, the effects a temporary home can have on nearby properties and the local environment and, most importantly, ensure the health and safety of the occupants of the temporary home are appropriately considered.

The local law primarily focuses on the safe placement and use of a temporary home, as well as reducing impacts to nearby properties. While supporting people who need to access a temporary home Council also has obligations to protect and manage safety, health, the environment, and public amenity.  As an example, this includes elements such as ensuring:

·        temporary homes are not placed in known bushfire or flood prone areas

·        waste, sewage, and grey water is disposed of safely and

·        making sure the temporary home is safe for use and the occupants have access to (or a plan for) kitchen, bathroom, and toilet needs.

The approval process also provides Council with an overview of how often the option is used as a housing solution, and lets officers connect people with other services when additional support is needed.

Suspension of the local law removes Council’s ability to address circumstances where a temporary home may not be suitable or safe on a property. In consideration of the risks associated with suspending or removing the local law Council Officers continue to recommend that the local law remain in place in its current form. Further, any proposal to suspend or repeal the requirements in the local law for an approval of temporary homes would involve undertaking the local law making process as prescribed under section 29 of the Local Government Act 2009.  This would not provide a timely approach for addressing the key concerns that are being raised with Council in relation to the cost impacts of obtaining the approval, when the applicant is experiencing housing stress.  Further, suspending or repealing the requirements in the local law would remove the ability for Council to address circumstances where a temporary home is not suitable for a site, safe or poses a risk to the environment. 

It should also be noted that section 29 (2) of the Local Government Act 2009 provides that a local law (which includes the amendment of a local law) is made by a resolution of the Council.  This is not a power that can be lawfully delegated to the Chief Executive Officer and accordingly, the Chief Executive Officer cannot lawfully suspend or repeal the application of this component of the local law.

For these reasons – including that the cost of the fee to obtain an approval of a temporary home is prescribed in Council’s adopted Cost-Recovery Fees and Commercial Charges – and in recognition that the current fees may be prohibitive it is proposed to introduce a reduced ($0) fee to apply, or re-apply, for a temporary home where a person’s circumstances (i.e. housing stress, financial hardship, or other compassionate reasons) prevent them from paying the cost-recovery fee (Attachment 1).

Acknowledging that the process for obtaining an approval for a temporary home can be intimidating for someone experiencing housing stress additional guidance has been prepared (Attachment 1) to better explain the content of the local law and to simplify the application process as much as possible.

Amendments to the 2022-2023 Register of Cost-Recovery Fees and Commercial Charges (Appendix A) require a resolution by Council in accordance with the Local Government Act 2009. As the endorsed schedule of fees applies for the current financial year, the recast fee arrangements would remain in place until 30 June 2023 and be reviewed as part of the development of the 2023-2024 Council budget.

Legal

Fees and charges

Council adopts the 2022-2023 Register of Cost-Recovery Fees and Commercial Charges in accordance with the Local Government Act 2009 each year. The register is valid for the current financial year from 1 July 2022 to 30 June 2023.

Amending or including a cost-recovery fee on the register requires the resolution of Council. Any amendments to the register will be valid from the date of the resolution through to 30 June 2023 and may be reconsidered as part of the 2023-2024 budget process.

Temporary homes under the local law

Schedule 7 of Sunshine Coast Regional Council Subordinate Local Law No. 1 (Administration) 2016 provides for the establishment and occupation of a temporary home on private property. The schedule sets out a range of requirements and conditions for an approval.

The assessment of an approval is primarily designed to consider the safe placement and occupation of a temporary home as well as considering possible impacts to the neighbouring area.

To assist people in making an application Council officers have prepared a guideline (Attachment 1) and application form (Attachment 3). This information will be made available on Council’s website from 24 February 2023.

Policy

Council officers undertake assessments, decisions and regulations under legislation with consideration to the Compliance and Enforcement Policy 2021.

Risk

The risks associated with the placement and occupation of a temporary home are managed in accordance with the local law and associated legislation.

Previous Council Resolution

Council adopted the Register of General Cost-Recovery Fees and Commercial Charges 2022/23 at the Ordinary Meeting held on 26 May 2022 (OM22/33):

That Council:

(a)     receive and note the report titled “Register of General Cost-Recovery Fees and Commercial Charges 2022/23”

(b)     adopt the fees detailed in the Register of General Cost-Recovery Fees and Commercial Charges 2022/23 (Appendix A)

(c)     resolve that, in relation to those cost-recovery fees to which Section 97 of the Local Government Act 2009 apply:

(i)      the applicant is the person liable to pay these fees

(ii)      the fee must be paid at or before the time the application is lodged and

(d)     delegate to the Chief Executive Officer the power to amend commercial charges to which Section 262(3)(c) of the Local Government Act 2009 apply.

Related Documentation

·        Local Government Act 2009

·        Local Government Regulation 2012

·        Compliance and Enforcement Policy 2021

·        Sunshine Coast Regional Council Local Law No. 1 (Administration) 2011

·        Sunshine Coast Regional Council Subordinate Local Law No. 1 (Administration) 2016

Critical Dates

There are no critical dates relevant to this report.

Implementation

Should the recommendation be accepted by Council, it is noted that the Chief Executive Officer will:

·        publish the Register of General Cost-Recovery Fees and Commercial Charges 2022/23 (Appendix A) on Council’s website; and

·        publish the ‘Temporary home guideline’ (Attachment 1), Temporary home application form (Attachment 3) and associated information on Council’s website; and

·        undertake training and information sessions with the responsible Council Officers on the amended fee and associated guidelines.

 



 

Ordinary Meeting Agenda

Item 8.8            Approvals for Temporary Homes

Appendix A     2022-2023 Register of Cost-Recovery Fees and Commercial Charges

23 February 2023

 


















































 

Ordinary Meeting Agenda

Item 8.8            Approvals for Temporary Homes

Attachment 1  DRAFT - Temporary Home Guideline

23 February 2023

 

















 

Ordinary Meeting Agenda

Item 8.8            Approvals for Temporary Homes

Attachment 2  DRAFT - Organisational Guideline - Temporary Home Fees

23 February 2023

 




 

Ordinary Meeting Agenda

Item 8.8            Approvals for Temporary Homes

Attachment 3  DRAFT - Temporary Home Application Form

23 February 2023

 




 


Ordinary Meeting Agenda                                                              23 February 2023

9            Notified Motions

10          Tabling of Petitions

Petitions only eligible for submission if:

*      Legible

*      Have purpose of the petition on top of each page

*      Contain at least 10 signatures

*      Motion limited to:

·   Petition received and referred to a future meeting

·   Petition received and referred to the Chief Executive Officer for report and consideration of recommendation

·   Petition not be received


Ordinary Meeting Agenda                                                              23 February 2023

11          Confidential Session

11.1       Confidential - not for public release - Land Acquisitions Maroochy River

File No:                        F22/00156

Author:                         Head of Strategic Property

Business Performance Group 

The Chief Executive Officer recommends this report be considered confidential in accordance with section 254J(3)(h) of the Local Government Regulation 2012 (Qld) because it contains information on negotiations relating to the taking of land by the Sunshine Coast Regional Council (Council) under the Acquisition of Land Act 1967 (Qld).  Furthermore, the report contains information relating to Council’s planning for the recreation precinct, which is subject to change.  The publication of this information could adversely affect Council’s ongoing negotiations with landowners and the finalisation of Council’s land acquisitions.  

This report is confidential in respect to the content and timeframes of negotiations with landowners and recognising that, until a voluntary acquisition is settled or a compulsory acquisition is gazetted, the acquisition has no certainty.

Public disclosure at this time would potentially impact adversely on the negotiation process and Council’s ability to secure the land parcels at market value.  Further, it would potentially impact the compulsory acquisition process under the Acquisition of Land Act 1967 (Qld) by releasing sensitive planning information that is still subject to change prematurely instead of as part of the resumption process under the Acquisition of Land Act 1967 (Qld), which formally commences with the serving of a Notice of Intention to Resume and associated background information, current at that time, on affected landowners. 

Notwithstanding the Chief Executive’s recommendation that this report be confidential, members of the public may be able to access this report under the Right to Information Act 2009 (Qld).  Requests to access this report under the Right to Information Act 2009 (Qld) would be assessed on a case by case basis against the exemptions established under section 47(3)(a) and schedule 3 to the Right to Information Act 2009 (Qld), or the ‘public interest exemption test’ established under section 49 and schedule 4 of the Right to Information Act 2009 (Qld).

 

 


Ordinary Meeting Agenda                                                              23 February 2023

12          Next Meeting

The next Ordinary Meeting will be held on 23 March 2023.

 

13          Meeting Closure