Minutes of Ordinary Meeting - Thursday, 18 January 2024

Ordinary Meeting Minutes 18 January 2024

1 Declaration of Opening

The Chair declared the meeting open at 9:00am.

2 WELCOME AND Opening

Councillor P Cox acknowledged the Traditional Custodians of the land on which the meeting took place.

Pastor Dony Johnson from Kawana Life Church read a prayer.

The Mayor acknowledged the passing of former Landsborough Shire Council, Councillor William Darren Wilson Grigor.

3 Record of Attendance and Leave of Absence

COUNCILLORS

Councillor M Jamieson Mayor (Chair)

Councillor R Baberowski Division 1 (Deputy Mayor) (via Teams)

Councillor T Landsberg Division 2

Councillor P Cox Division 3

Councillor J Natoli Division 4

Councillor W Johnston Division 5

Councillor C Dickson Division 6

Councillor E Hungerford Division 7

Councillor J O’Pray Division 8

Councillor M Suarez Division 9

Councillor D Law Division 10

COUNCIL OFFICERS

Chief Executive Officer

Group Executive Built Infrastructure

A/ Group Executive Business Performance

Group Executive Civic Governance

Group Executive Customer and Planning Services

Group Executive Economic and Community Development

Group Executive Liveability and Natural Assets

Manager Governance and Executive Services

Manager Project Delivery

Coordinator Infrastructure Policy & Charges

Acting Manager Strategic Planning

Coordinator Creative Arts and Events

Manager Arts, Heritage and Libraries

Manager Leasing and Land Management

Chief Financial Officer

4 Receipt and Confirmation Of Minutes

Council Resolution

Moved: Councillor W Johnston

Seconded: Councillor C Dickson

That the Minutes of the Ordinary Meeting held on 14 December 2023 be received and confirmed.

Carried unanimously.

5 Mayoral Minute

NIL

6 INFORMING OF conflicts OF INTEREST

6.1 prescribed conflicts of INTEREST

NIL

6.2 declarable conflicts of interest

NIL

Ordinary Meeting Minutes 18 January 2024

8 Reports Direct to Council

8.1 Mooloolaba Foreshore Revitalisation - Stage Two Central Meeting Place

File No: Council Meetings

Author: Manager Project Delivery

Liveability & Natural Assets Group

Attachments: Att 1 - Loo with a View Structural Assessment

Att 2 - Structural Engineering Report Loo with a View SCG

Att 3 - Mooloolaba Business Activation Group Terms of Reference

Att 4 - Mooloolaba Stakeholder Interest Group Terms of Reference

Att 5 - Mooloolaba Foreshore Stage Two Plan

Att 6 - Stage 2 Construction Contract Strategy - Confidential

Council Resolution (OM24/1)

Moved: Councillor J O'Pray

Seconded: Councillor J Natoli

That Council:

(a) receive and note the report titled “Mooloolaba Foreshore Revitalisation - Stage Two Central Meeting Place”

(b) note the update on the pressing asset renewal requirements of the Loo with a View structure in accordance with the previously advised functional design life timeframes, and necessity to continue to proceed in line with the January 2023 Ordinary Meeting recommendations

(c) note the update on the planning, design development and delivery of the Mooloolaba Foreshore Revitalisation, Stage Two Central Meeting Place project

(d) note the proposed establishment of two Mooloolaba community reference groups and endorse each groups respective terms of reference:

(i) Mooloolaba Business Activation Group

(ii) Mooloolaba Stakeholder Interest Group, and

(e) acknowledge the $7.95 million external funding contribution from the Australian Government’s National Emergency Management Agency (NEMA) Disaster Ready Fund towards the delivery of coastal protection for Mooloolaba, in accordance with the endorsed 2021 Coastal Hazard Adaptation Strategy and

(f) request the Chief Executive Officer to provide a report to the new Council prior to awarding the tender for the Mooloolaba Foreshore Revitalisation Project Stage 2 Central Meeting Place and southern seawall.

For: Councillor R Baberowski, Councillor T Landsberg, Councillor J Natoli, Councillor C Dickson, Councillor J O'Pray and Councillor D Law.

Against: Councillor M Jamieson, Councillor P Cox, Councillor W Johnston, Councillor E Hungerford and Councillor M Suarez.

Carried.

Council Resolution

Moved: Councillor P Cox

Seconded: Councillor M Suarez

That Council grant Councillor E Hungerford an extension of time for five minutes to speak further to the motion.

Carried unanimously.

Council Resolution

Moved: Councillor T Landsberg

Seconded: Councillor C Dickson

That Council grant Councillor J Natoli an extension of time for five minutes to speak further to the motion.

Carried unanimously.

Council Resolution

Moved: Councillor M Suarez

Seconded: Councillor E Hungerford

That Council grant Councillor P Cox an extension of time for five minutes to speak further to the motion.

Carried unanimously.

Councillor P Cox raised a point of order regarding Councillor J Natoli speaking to the motion whilst asking a question.

The Mayor upheld the point of order.

Ordinary Meeting Minutes 18 January 2024

8.2 Infrastructure Charges Rebates for Eligible Community Organisations Policy

File No: Council Meetings

Author: Coordinator Infrastructure Policy & Charges

Customer & Planning Services Group

Appendices: App a - Infrastructure Charges Rebates for Eligible Community Organisations Policy

Attachments: Att 1 - Infrastructure Charges Rebates for Eligible Community Organisations Policy (track changes)

MOtion

Moved: Councillor E Hungerford

Seconded: Councillor D Law

That Council:

(a) receive and note the report titled “Infrastructure Charges Rebates for Eligible Community Organisations Policy” and

(b) endorse the amended Infrastructure Charges Rebates Policy for Eligible Community Organisations (Appendix A).

Amendment

Council Resolution (OM24/2)

Moved: Councillor W Johnston

Seconded: Councillor P Cox

That Council:

(a) receive and note the report titled “Infrastructure Charges Rebates for Eligible Community Organisations Policy” and

(b) endorse the amended Infrastructure Charges Rebates Policy for Eligible Community Organisations (Appendix A) as amended to include:

“To be eligible for a rebate of infrastructure charges for affordable housing, a development must comply with all of the following criteria:

1. The development must be undertaken by one of the entities identified in Table 1 of this policy;

2. The application for a rebate is received by Council between 1 January 2024 and 31 December 2027;

3. The building work for the development is substantially commenced by 31 December 2028

The relevant period for affordable housing rebates may be extended for a further period at Council’s discretion.

Carried unanimously.

The amendment became the motion.

The motion moved by Councillor W Johnston and seconded by Councillor P Cox as amended was put.

Carried unanimously.

Ordinary Meeting Minutes 18 January 2024

8.3 Festive Season Program

File No: Council Meetings

Author: Coordinator Creative Arts and Events

Economic & Community Development Group

Attachments: Att 1 - Festive Season Program Assessment 2023

Council Resolution (OM24/3)

Moved: Councillor D Law

Seconded: Councillor P Cox

That Council:

(a) receive and note the report titled “Festive Season Program”

(b) endorse the recommended changes to the Festive Season Program model as outlined in this report to start in the 2024/25 financial year, and

(c) note that a funding request of $948,350 for the Festive Season Program as outlined in this report, will be submitted as part of the 2024/25 budget process.

Carried unanimously.

Ordinary Meeting Minutes 18 January 2024

8.4 Disposal (Lease) of 60 Fellowship Drive, Doonan

File No: Council Meetings

Author: Manager Leasing and Land Management

Business Performance Group

Attachments: Att 1 - Locality Plan

Att 2 - Aerial Map

Att 3 - Infrastructure and Improvement Site Plan

Att 4 - Submission Feedback Form - Confidential

Council Resolution (OM24/4)

Moved: Councillor M Suarez

Seconded: Councillor C Dickson

That Council:

(a) receive and note the report titled “Disposal (Lease) of 60 Fellowship Drive, Doonan”

(b) resolve that, under section 236(1)(a) of the Local Government Regulation 2012, Council may dispose of a valuable non-current asset other than by tender or auction, this being the disposal by way of the lease of an interest in 60 Fellowship Drive, Doonan (legally described as Lot 103 on SP251355), on the basis that:

(i) the lease has previously been offered to the market by public tender, and

(ii) a lease has not been entered into or secured via public tender as no lease was awarded via the tender process and

(c) delegate authority to the Chief Executive Officers to authorise that annual consideration resulting from tenancy agreements be set in line with Council’s Fees and Charges for Community Organisations occupying Council land.

Carried unanimously.

Ordinary Meeting Minutes 18 January 2024

8.5 December 2023 Financial Performance Report

File No: Council Meetings

Author: Acting Coordinator Financial Services

Business Performance Group

Appendices: App a - Minor Capital Works Program

Attachments: Att 1 - December 2023 Financial Performance Report

Att 2 - Capital Grant Funded Project Report December 2023

Council Resolution (OM24/5)

Moved: Councillor E Hungerford

Seconded: Councillor W Johnston

That Council:

(a) receive and note the report titled “December 2023 Financial Performance Report” and

(b) endorse the Minor Capital Works Program (Appendix A).

Carried unanimously.

Ordinary Meeting Minutes 18 January 2024

8.6 Consolidation of Subordinate Local Law No.2 (Animal Management) 2011

File No: Council Meetings

Author: Governance Policy Lead

Civic Governance

Appendices: App a - Subordinate Local Law No 2 (Animal Management) 2011

Council Resolution (OM24/6)

Moved: Councillor J Natoli

Seconded: Councillor P Cox

That Council:

(a) receive and note the report titled “Consolidation of Subordinate Local Law No.2 (Animal Management) 2011” and

(b) resolve to adopt a consolidated version of Sunshine Coast Regional Council Subordinate Local Law No. 2 (Animal Management) 2011 at Appendix A to this report.

For: Councillor M Jamieson, Councillor R Baberowski, Councillor T Landsberg, Councillor J Natoli, Councillor W Johnston, Councillor M Suarez and Councillor D Law.

Against: Councillor P Cox, Councillor C Dickson, Councillor E Hungerford and Councillor J O'Pray.

Carried.

Ordinary Meeting Minutes 18 January 2024

8.7 Appointment of Independent Audit Committee Member

File No: Council Meetings

Author: Manager Audit, Assurance and Risk Advisory Services

Civic Governance

Attachments: Att 1 - Recommended Candidate - Confidential

Council Resolution (OM24/7)

Moved: Councillor J Natoli

Seconded: Councillor E Hungerford

That Council:

(a) receive and note the report titled “Appointment of Independent Audit Committee Member”

(b) approve the appointment of the independent Audit Committee member, as discussed in confidential session, for a term of three years from and including 18 January 2024 and concluding on 31 December 2026 and

(c) authorise the Chief Executive Officer to publicly release the name of the person appointed as a member of the Audit Committee, should Council endorse the recommendations in this report.

Carried unanimously.

Ordinary Meeting Minutes 18 January 2024

9 Notified Motions

NIL

10 Tabling of Petitions

NIL

11 Confidential Session

NIL

Ordinary Meeting Minutes 18 January 2024

12 Next Meeting

The next Ordinary Meeting will be held on 15 February 2024 in the Sunshine Coast City Hall Chamber, 54 First Avenue, Maroochydore

13 Meeting Closure

The meeting closed at 12:46pm.

Confirmed 15 February 2024.

____________________
CHAIR