Minutes
Ordinary Meeting
Thursday, 12 December 2024
Sunshine Coast City Hall Chamber, 54 First Avenue, Maroochydore
ITEM SUBJECT PAGE NO
3 Record of Attendance and Leave of Absence
4 Receipt and Confirmation Of Minutes
6 INFORMING OF conflicts OF INTEREST
6.1 prescribed conflicts of INTEREST
6.2 declarable conflicts of interest
7 Presentations / Councillor Reports
7.1 Presentation - Brandenburg Road Seal Widening Project - Projects under $2 million
8.2 Sunshine Coast Biodiversity Report 2024
8.3 Kulangoor Cemetery Master Plan 2024
8.4 November 2024 Financial Performance Report
8.6 Audit Committee Meeting 25 November 2024
8.7 Appointment of Independent Audit Committee Member
8.8 Amendment Local Law No.1 (Animal Management) 2024
8.9 Amendment Subordinate Local Law No. 2 (Animal Management) 2024
8.10 Leases to various Community Organisations seeking long term tenure exceptions
8.11 Disposal (Lease) to BP Australia Pty Ltd over Part of 14 Caloundra Road, Caloundra West
10.1 Petition - Proposal for Dog Off Leash Area Charlston Place to Martins Drive, Kuluin
10.2 Petition - Request for Timed Parking at Flinders Lane, Maroochydore
Please Note: The resolutions as shown in italics throughout these minutes are the resolutions carried by the Council.
1 Declaration of Opening
The Chair declared the meeting open at 9:00am.
2 WELCOME AND Opening
Councillor J Broderick acknowledged the Traditional Custodians of the land on which the meeting took place.
Pastor Phil Bignill from Little Mountain Church of Christ provided a blessing.
Group Executive Liveability and Natural Assets, Bill Haddrill, acknowledged the recent passing of former Council employee, Ross Ullman.
3 Record of Attendance and Leave of Absence
COUNCILLORS
Councillor R Natoli Mayor (Chair)
Councillor J Broderick Division 1
Councillor T Landsberg Division 2
Councillor T Burns Division 3
Councillor J Natoli Division 4
Councillor W Johnston OAM Division 5
Councillor C Dickson Division 6
Councillor E Hungerford Division 7
Councillor T Bunnag Division 8
Councillor M Suarez Division 9 (Deputy Mayor)
Councillor D Law Division 10
COUNCIL OFFICERS
Acting Chief Executive Officer
Acting Group Executive Built Infrastructure
Acting Group Executive Business Performance
Acting Group Executive Civic Governance
Acting Group Executive Customer and Planning Services
Group Executive Economic and Community Development
Group Executive Liveability and Natural Assets
Coordinator Meeting Management
Development Planner
Principal Development Engineer (Hydraulics)
Coordinator Biodiversity & Waterways
Coordinator Cemetery Services
Chief Financial Officer
Manager Audit, Assurance and Risk Advisory Services
Acting Manager Governance and Executive Services
Manager Leasing & Land Management
Senior Property Officer
4 Receipt and Confirmation Of Minutes
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Seconded: Councillor J Natoli That the Minutes of the Ordinary Meeting held on 21 November 2024 be received and confirmed. Carried unanimously.
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6 INFORMING OF conflicts OF INTEREST
6.1 prescribed conflicts of INTEREST
NIL
6.2 declarable conflicts of interest
NIL
7 Presentations / Councillor Reports
7.1 Presentation - Brandenburg Road Seal Widening Project - Projects under $2 million
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Seconded: Councillor C Dickson That Council recognise the achievement of the Brandenburg Road Seal Widening Project winning the projects under $2 million category at the 2024 Institute of Public Works Engineering Australasia- Queensland Northern Territory Excellence Awards. Carried unanimously.
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8.1 Development Application for a Material Change of Use to establish a Car Wash - 211 Sippy Downs Drive, Sippy Downs
File No: MCU24/0136
Author: Development Planner
Customer & Planning Services Group
Appendices: App a - Recommended Conditions of Approval
Attachments: Att 1 - Detailed Assessment Report
Att 2 - Proposal Plans
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Council Resolution (OM24/120) Seconded: Councillor J Natoli (a) receive and note the report titled “Development Application for a Material Change of Use to establish a Car Wash - 211 Sippy Downs Drive, Sippy Downs ” and (b) APPROVE Application No. MCU24/0136 for a Development Permit for Material Change of Use of Premises to Establish a Car Wash, subject to the imposition of reasonable and relevant conditions in Appendix A as amended namely Amend Condition 20 to: The site must be provided with a stormwater drainage system connecting to a lawful point of discharge. The works must be undertaken in accordance with an operational works approval and the Queensland Urban Drainage Manual, and must include in particular: (a) The works described in Section 6 of the Stormwater Management Report listed in this development approval, as varied by the following: (i) the detention tanks and associated outlets sized in accordance with Section 4.3 of the Sunshine Coast Council Flooding and Stormwater Management Guidelines, using either the deemed to comply volumes, or the detailed sizing methodology including detailed calculations provided in conjunction with the first operational works application associated with this development approval; and, (ii) a piped minor system stormwater from Lot 2 SP278406 to connect directly into the piped drainage system in Sippy Downs Drive. (b) Extension of the site stormwater system to accommodate stormwater from Lot 2 SP278406, including registration of drainage easements. (c) The use of gravity stormwater drainage and not surcharge pits. |
8.2 Sunshine Coast Biodiversity Report 2024
File No: Council Meetings
Author: Coordinator Biodiversity & Waterways
Liveability & Natural Assets Group
Attachments: Att 1 - Sunshine Coast Biodiversity Report 2024
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Council Resolution (OM24/121) Seconded: Councillor T Burns That Council: (a) receive and note the report titled “Sunshine Coast Biodiversity Report 2024” and (b) note the Sunshine Coast Biodiversity Report 2024 for the purpose of promoting our biodiversity assets.
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8.3 Kulangoor Cemetery Master Plan 2024
File No: Council Meetings
Author: Coordinator Cemetery Services
Customer & Planning Services Group
Appendices: App a - Kulangoor Cemetery Master Plan 2024
Attachments: Att 1 - Everlon Studio Kulangoor Master Plan Review 2023
Att 2 - Kulangoor Cemetery Master Plan Review 2023 - Identified Amendments
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Council Resolution (OM24/122) Seconded: Councillor T Bunnag That Council: (a) receive and note the report titled “Kulangoor Cemetery Master Plan 2024” (b) endorse the Kulangoor Cemetery Master Plan 2024 (Appendix A) and (c) acknowledge and thank the Community Reference Group and community members that have contributed to the development of the Kulangoor Master Plan 2024. For: Councillor R Natoli, Councillor J Broderick, Councillor T Landsberg, Councillor T Burns, Councillor J Natoli, Councillor C Dickson, Councillor E Hungerford, Councillor T Bunnag, Councillor M Suarez and Councillor D Law. Against: Councillor W Johnston.
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8.4 November 2024 Financial Performance Report
File No: Council Meetings
Author: Coordinator Financial Services
Business Performance Group
Attachments: Att 1 - November 2024 Financial Performance Report
Att 2 - November 2024 Capital Grant Funded Project Report
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Council Resolution (OM24/123) Moved: Councillor E Hungerford Seconded: Councillor J Broderick That Council receive and note the report titled “November 2024 Financial Performance Report”.
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File No: Council Meetings
Author: Coordinator Financial Services
Business Performance Group
Appendices: App a - 2024-25 Amended Budget Financial Statements
App b - 2024-25 Amended Minor Capital Works Program
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Council Resolution (OM24/124) Moved: Councillor E Hungerford Seconded: Councillor J Broderick That Council: (a) receive and note the report titled “Budget Review 2 2024-25” (b) adopt Appendix A as tabled, pursuant to sections 169 and 170 of the Local Government Regulation 2012, Council’s amended budget for 2024-25 financial year incorporating: (i) the statement of income and expenditure (ii) the statement of financial position (iii) the statements of changes in equity (iv) the statement of cash flow (v) the relevant measures of financial sustainability (vi) the long-term financial forecast (vii) Council’s 2024-25 Capital Works Program, endorse the indicative four-year program for the period 2026 to 2029, and note the five-year program for the period 2030 to 2034 (viii) the Debt Policy (c) note the following documentation applies as adopted 20 June 2024 (i) the Revenue Policy (ii) the total value of the change, expressed as a percentage, in the rates and utility charges levied for the financial year compared with the rates and utility charges levied in the previous budget, and (iii) the Revenue Statement (iv) the rates and charges to be levied for the 2024-25 financial year and other matters as adopted 20 June 2024 (v) the Strategic Environment Levy Policy (vi) the Strategic Arts and Heritage Levy Policy (vii) the Strategic Transport Levy Policy (viii) Prescribed Services Charge Plan (No. 2) 2024-25 Financial Year and (d) endorse
the 2024-25 Minor Capital Works Program (Appendix B). |
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Seconded: Councillor C Dickson That Council grant Councillor E Hungerford an extension of time for five minutes to speak further to the motion.
Carried unanimously. |
8.6 Audit Committee Meeting 25 November 2024
File No: Council Meetings
Author: Manager Audit, Assurance and Risk Advisory Services
Civic Governance
Appendices: App a - Minutes of the Audit Committee meeting of 25 November 2024
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Council Resolution (OM24/125) Seconded: Councillor E Hungerford That Council: (a) receive and note the report titled “Audit Committee Meeting 25 November 2024” and (b) endorse the Minutes of the Audit Committee meeting of 25 November 2024 (Appendix A).
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8.7 Appointment of Independent Audit Committee Member
File No: Council Meetings
Author: Manager Audit, Assurance and Risk Advisory Services
Civic Governance
Attachments: Att 1 - Recommended Candidate - Confidential
Att 2 - Audit Committee Charter
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Council Resolution (OM24/126) Seconded: Councillor E Hungerford That Council: (a) receive and note the report titled “Appointment of Independent Audit Committee Member” (b) approve the appointment of the independent Audit Committee member as recommended, for a term of four years from and including 1 January 2025 and concluding on 31 December 2028 and (c) authorise the Chief Executive Officer to publicly release the name of the person appointed as a member of the Audit Committee, should Council endorse the recommendations in this report.
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8.8 Amendment Local Law No.1 (Animal Management) 2024
File No: Council Meetings
Author: Acting Manager Governance and Executive Services
Civic Governance
Appendices: App a - Amendment Local Law No.1 (Animal Management) 2024
Attachments: Att 1 - Local Law No.2 (Animal Management) Tracked Changes
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Council Resolution (OM24/127) Seconded: Councillor E Hungerford That Council: (a) receive and note the report titled “Amendment Local Law No.1 (Animal Management) 2024” (b) resolve to make Amendment Local Law No. 1 (Animal Management) 2024 (Appendix A) (c) note
the proposed amendments have been reviewed pursuant to section 38 of the Local
Government Act 2009 (Qld) and the amendments do not contain (d) note there is no requirement for community consultation in this local law making process as Council is removing redundant provisions now covered by State government legislation (Animal Management (Cats and Dogs) Act 2008 (Qld)) and updating references to align to the State legislation.
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8.9 Amendment Subordinate Local Law No. 2 (Animal Management) 2024
File No: Council Meetings
Author: Acting Manager Governance and Executive Services
Civic Governance
Appendices: App a - Amendment Subordinate Local Law No.2 (Animal Management) 2024
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Council Resolution (OM24/128) Moved: Councillor E Hungerford Seconded: Councillor T Bunnag That Council: (a) receive and note the report titled “Amendment Subordinate Local Law No. 2 (Animal Management) 2024” and (b) resolve to make Amendment Local Law No. 2 (Animal Management) 2024 (Appendix A).
For: Councillor R Natoli, Councillor J Broderick, Councillor T Landsberg, Councillor T Burns, Councillor W Johnston, Councillor C Dickson, Councillor E Hungerford and Councillor T Bunnag. Against: Councillor J Natoli, Councillor M Suarez and Councillor D Law.
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8.10 Leases to various Community Organisations seeking long term tenure exceptions
File No: F2024/72698
Author: Senior Property Officer
Business Performance Group
Attachments: Att 1 - Lease Area Plans
Att 2 - Maroochydore Beach Bowls Club - Business Case
Att 3 - Maleny Arts - Business Case
Att 4 - Caloundra Arts Business Case and Redevelopment Plan
Att 5 - Eagles Basketball Business Case and Redevelopment Plan
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Council Resolution (OM24/129) Seconded: Councillor C Dickson That Council: (a) receive and note the report titled “Leases to various Community Organisations seeking long term tenure exceptions” (b) resolve that in accordance with section 236(1) of the Local Government Regulation 2012, that an exception to dispose of an interest in land (lease) other than by tender or auction applies as per section 236(1)(c)(iii) as these organisations are the existing Tenants of the land: - (i) Maroochydore Beach Bowls Club Incorporated. (ii) Caloundra Arts Centre Association Inc. (iii) Dicky Beach Surf Life Saving Club Inc. (iv) Kawana Waters Surf Life Saving Club Inc. and (c) resolve that in accordance with section 236(1) of the Local Government Regulation 2012, that an exception to dispose of an interest in land (lease) other than by tender or auction applies as per section 236(1)(b)(ii) as the leases are to a community organisation: - (i) Maroochydore Eagles Basketball Association Inc. and (ii) Maleny Arts and Crafts Group Inc.
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8.11 Disposal (Lease) to BP Australia Pty Ltd over Part of 14 Caloundra Road, Caloundra West
File No: 2015/00378
Author: Senior Property Officer
Business Performance Group
Attachments: Att 1 - Aerial Plan
Att 2 - Lease Area Plan
Att 3 - Confidential Proposed Terms for New Lease - Confidential
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Council Resolution (OM24/130) Seconded: Councillor T Burns That Council: (a) receive and note the report titled “Disposal (Lease) to BP Australia Pty Ltd over Part of 14 Caloundra Road, Caloundra West” (b) resolve that in accordance with section 236(2) of the Local Government Regulation 2012, that an exception to dispose of an interest in land (lease) other than by tender or auction applies as per section 236(1)(c)(iii) as BP Australia Pty Ltd an existing tenant of the land at 14 Caloundra Drive, Caloundra West and (c) authorise the Chief Executive Officer to publicly release details relating to the Lease once the negotiations have been finalised and the lease fully executed.
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NIL
10.1 Petition - Proposal for Dog Off Leash Area Charlston Place to Martins Drive, Kuluin
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Council Resolution (OM24/131) Moved: Councillor E Hungerford Seconded: Councillor C Dickson That the petition tabled by Councillor E Hungerford relating to the proposal for a Dog Off Leash Area at Charlston Place to Martins Drive, Kuluin, be received and referred to the Chief Executive Officer to determine appropriate action. |
10.2 Petition - Request for Timed Parking at Flinders Lane, Maroochydore
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Council Resolution (OM24/132) Seconded: Councillor J Natoli That the petition tabled by Councillor T Bunnag relating to the request for timed parking at Flinders Lane, Maroochydore, be received and referred to the Chief Executive Officer to determine appropriate action.
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NIL
Mayor R Natoli acknowledged and thanked, Debra Robinson, on behalf of Council for her exemplary service as Acting Chief Executive Officer and wished everyone all the best for the Christmas season and the new year of 2025.
The next Ordinary Meeting will be held on 30 January 2025 in the Sunshine Coast City Hall Chamber, 54 First Avenue, Maroochydore
The meeting closed at 1:18pm.
Confirmed 30 January 2025.
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CHAIR