Ordinary Meeting
Thursday, 24 February 2022
Council Chambers, 1 Omrah Avenue, Caloundra
ITEM SUBJECT PAGE NO
3 Record of Attendance and Leave of Absence
4 Receipt and Confirmation Of Minutes
6 INFORMING OF conflicts OF INTEREST
6.1 prescribed conflicts of INTEREST
6.2 declarable conflicts of interest
7 Presentations / Councillor Reports
7.1 Years of Service - Councillor W Johnston
8.1 Quarterly Progress Report - Quarter 2 2021/22
8.2 Flood Mapping and Information Community Engagement Outcomes
8.3 Disposal of Land - Whitecross Road, Bli Bli
8.5 January 2022 Financial Performance Report
8.6 Audit Committee Meeting 24 January 2022
10.1 Petition - Maleny community request to Amend Development Application
Please Note: The resolutions as shown in italics throughout these minutes are the resolutions carried by the Council.
1 Declaration of Opening
The Chair declared the meeting open at 9:00am.
2 WELCOME AND Opening
Councillor E Hungerford acknowledged the Traditional Custodians of the land on which the meeting took place.
Pastor Ian Jack from Nambour Christian Church read a prayer.
3 Record of Attendance and Leave of Absence
COUNCILLORS
Councillor M Jamieson Mayor (Chair)
Councillor R Baberowski Division 1 (Deputy Mayor)
Councillor T Landsberg Division 2
Councillor P Cox Division 3
Councillor J Natoli Division 4
Councillor W Johnston Division 5
Councillor C Dickson Division 6
Councillor E Hungerford Division 7
Councillor J O’Pray Division 8
Councillor M Suarez Division 9
Councillor D Law Division 10
COUNCIL OFFICERS
Chief Executive Officer
Group Executive Built Infrastructure
A/ Group Executive Customer Engagement and Planning Services
Group Executive Economic and Community Development
Group Executive Business Performance (Via Teams)
A/ Group Executive Liveability and Natural Assets
A/ Chief of Staff
Director, Major Projects and Strategic Property (Via Teams)
Executive Manager
A/ Coordinator CEO Governance & Operations
Coordinator, Corporate Planning and Performance
Coordinator Flooding and Stormwater
Property Officer
Coordinator Financial Services
Acting Manager Audit & Assurance
4 Receipt and Confirmation Of Minutes
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Seconded: Councillor J Natoli That the Minutes of the Ordinary Meeting held on 27 January 2022 be received and confirmed. |
6 INFORMING OF conflicts OF INTEREST
6.1 prescribed conflicts of INTEREST
Nil.
6.2 declarable conflicts of interest
Councillor J Natoli informed the meeting that he no longer has a Declarable Conflict of Interest of the nature notified to Council on 14 October 2021.
Councillor M Jamieson notified Council of a Declarable Conflict of Interest in relation to Item 8.3 Disposal of Land – Whitecross Road, Bli Bli.
Notification of Interest
In line with the intent of clause 33 of the Standing Orders, I wish to update Councillors on the status of an interest that I have previously notified to the Chief Executive Officer and Council.
Councillors may recall that on 14 October 2021, I notified this Chamber under section 150EQ (3)(c)(i) of the Local Government Act 2009, that I have a declarable conflict of interest in any matter that may relate to, or originate from, certain current Council employees who were the subject officers in an investigation of a Public Interest Disclosure.
My declarable conflict of interest arose due to the fact I had agreed to act as a support person for the complainant and in my capacity as support person, I had participated in investigation interviews conducted with the complainant.
I have been informed this week that the aforementioned investigation has now concluded.
Further, I have been advised that the basis for my Declarable Conflict of Interest as originally made, no longer exists.
Accordingly, I am informing the Chamber that I no longer have a Declarable Conflict of Interest of the nature notified to Council on 14 October 2021.
In line with my previous advice to Council, due to the confidentiality obligations under section 65 (1) of the Public Interest Disclosure Act 2010, I am not able to disclose any information relating to the details of the public interest disclosure.
Whilst I recognise this is not notification of a Conflict of Interest, may I respectfully request that this statement be incorporated into the Minutes of this meeting as a record of the advice which I have provided to Council.
7 Presentations / Councillor Reports
7.1 Years of Service - Councillor W Johnston
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Seconded: Councillor M Suarez That Council recognise Councillor Johnston’s years of service to Local Government.
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8.1 Quarterly Progress Report - Quarter 2 2021/22
File No: Council Meetings
Author: Coordinator, Corporate Planning and Performance
Office of the CEO
Appendices: App a - Chief Executive Officer’s Quarterly Highlight Report Quarter 2, 2021/22
App b - Operational Plan Activities Report Quarter 2, 2021/22
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Council Resolution (OM22/9) Seconded: Councillor E Hungerford That Council: (a) receive and note the report titled “Quarterly Progress Report - Quarter 2 2021/22” (b) note the Chief Executive Officer’s Quarterly Highlights Report - Quarter 2, 2021/22 (Appendix A) and (c) note the Operational Plan Activities Report - Quarter 2, 2021/22 (Appendix B) reporting on implementation of the Corporate and Operational Plans.
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8.2 Flood Mapping and Information Community Engagement Outcomes
File No: Council meetings
Author: Coordinator Flooding and Stormwater
Built Infrastructure Group
Appendices: App a - Maroochy River Flood Study
App b - Mooloolah River Flood Study
App c - Pumicestone Flood Study
App d - Cornmeal Creek Flood Study
App e - Addendum to Cornmeal Creek Flood Study
App f - Doonan and Yandina Creek Flood Study
App g - Obi Obi Creek Flood Study
App h - Mary River Flood Study
App i - Sunshine Coast Storm Tide Study
App j - Flood Modelling of Catchments Upstream of Ewen Maddock Dam
App k - Alexandra Headland Master Drainage Study
App l - Caloundra Master Drainage Study
App m - Landsborough Master Drainage Strategy
App n - Nambour East Master Drainage Strategy
App o - School Road, Maroochydore Master Drainage Study
App p - Cotton Tree to Picnic Point Master Drainage Plan
App q - Coolum Beach Master Drainage Study
App r - Kings and Shelly Beach Master Drainage Study
App s - Maroochy North Shore Master Drainage Plan
App t - Kawana Master Drainage Plan
App u - Maroochydore West Master Drainage Plan
App v - Nambour West Master Drainage Plan
App w - Beerwah Master Drainage Plan
App x - Nambour North Master Drainage Plan
App y - SMDB Cane Drain Sizing Investigation
App z - Sunshine Coast Council Flood Risk Assessment Methodology
Attachments: Att 1 - Flood Mapping and Information Marketing and Engagement Report
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Council Resolution (OM22/10) Seconded: Councillor P Cox That Council: (a) receive and note the report titled “Flood Mapping and Information Community Engagement Outcomes” and (b) note the outcomes of community engagement (c) endorse the following studies: 1. Maroochy River Flood Study (Appendix A) 2. Mooloolah River Flood Study (Appendix B) 3. Pumicestone Flood Study (Appendix C) 4. Cornmeal Creek Flood Study (Appendix D) 5. Addendum to Cornmeal Creek Flood Study (Appendix E) 6. Doonan and Yandina Creek Flood Study (Appendix F) 7. Obi Obi Creek Flood Study (Appendix G) 8. Mary River Flood Study (Appendix H) 9. Sunshine Coast Storm Tide Study (Appendix I) 10. Flood Modelling of Catchments Upstream of Ewen Maddock Dam (Appendix J) 11. Alexandra Headland Master Drainage Study (Appendix K) 12. Caloundra Master Drainage Study (Appendix L) 13. Landsborough Master Drainage Strategy (Appendix M) 14. Nambour East Master Drainage Strategy (Appendix N) 15. School Road, Maroochydore Master Drainage Study (Appendix O) 16. Cotton Tree to Picnic Point Master Drainage Plan (Appendix P) 17. Coolum Beach Master Drainage Study (Appendix Q) 18. Kings and Shelly Beach Master Drainage Study (Appendix R) 19. Maroochy North Shore Master Drainage Plan (Appendix S) 20. Kawana Master Drainage Plan (Appendix T) 21. Maroochydore West Master Drainage Plan (Appendix U) 22. Nambour West Master Drainage Plan (Appendix V) 23. Beerwah Master Drainage Plan (Appendix W) 24. Nambour North Master Drainage Plan (Appendix X) 25. SMDB Cane Drain Sizing Investigation (Appendix Y) and 26. Sunshine Coast Council Flood Risk Assessment Methodology (Appendix Z).
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8.3 Disposal of Land - Whitecross Road, Bli Bli
File No: F20/00235
Author: Property Officer
Office of the CEO
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NOTIFICATION OF INTEREST - MAYOR In accordance with s150EQ(3)(c) of the Local Government Act 2009 Councillor M Jamieson gave notice of a Declarable Conflict of Interest in relation to Agenda Item 8.3 Disposal of Land – Whitecross Road, Bli Bli. I, Councillor Mark Jamieson, notify that I may have a Declarable Conflict of Interest in Item 8.3 “Disposal of Land – Whitecross Road, Bli Bli” to be considered at the Ordinary Meeting on Thursday, 24 February 2022 due to the fact that the owner of the subject property, Chris Camp, is a director and member (shareholder) of Covey Associates Pty Ltd. I received an electoral donation of $2,000 on 11 February 2016 from Covey and Associates. This electoral donation was received outside of my relevant term as a Councillor – which commenced on 5 April 2016 – and therefore, is not a Prescribed Conflict of Interest within the context of the Local Government Act 2009. Furthermore, the landowner was not a director of Covey Associates at the time the donation was made. I do not recall ever meeting Chris Camp nor do I have any contact with him. On this basis, I have formed the view that I can appropriately manage any conflict, should it exist, and that I can impartially make a decision in the public interest on the matter which is the subject of Agenda Item 8.3.
The Mayor vacated the Chair at this time. The Deputy Mayor took the Chair at this time. In accordance with s150ES of the Local Government Act 2009 Councillor M Jamieson sought permission from the eligible Councillors to participate in discussion/deliberations/decision relating to Agenda Item 8.3.
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Council Resolution Moved: Councillor E Hungerford Seconded: Councillor P Cox That despite Councillor M Jamieson’s declarable conflict of interest, in accordance with s150ES(3)(b(i) of the Local Government Act 2009, Councillor M Jamieson may participate in the discussions and decision relating to Agenda Item 8.3 due to the interest not being considered sufficient enough to undermine the ability of the Councillor to form an impartial view and exercise their vote in the public interest. Carried unanimously.
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In accordance with s150ET(2) of the Local Government Act 2009, Councillor M Jamieson was not eligible and did not vote on this matter. Councillor C Dickson was absent for the discussion and vote on this motion. The Mayor returned to the chair at this time.
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Council Resolution (OM22/11) Seconded: Councillor P Cox That Council: (a) receive and note the report titled “Disposal of Land - Whitecross Road, Bli Bli” and (b) resolve pursuant to section 236(2) of the Local Government Regulation 2012, that an exception to dispose of an interest in land over Lot 968 on SP272653 and Lot 1 on RP92714 other than by tender or auction applies, as the disposal pursuant to section 236(1)(c)(iv) is in exchange for other land, and is in the public interest, and is otherwise in accordance with sound contracting principles.
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File No: Council Meetings
Author: Coordinator Financial Services
Business Performance Group
Appendices: App a - 2021/22 Amended Budget Financial Statements
App b - Minor Capital Works Program
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Council Resolution (OM22/12) Moved: Councillor E Hungerford Seconded: Councillor J Natoli That Council: (a) receive and note the report titled “Budget Review 2 - 2021/22” (b) adopt Appendix A as tabled, pursuant to sections 169 and 170 of the Local Government Regulation 2012, Council’s amended budget for 2021/22 financial year incorporating: (i) the statement of income and expenditure (ii) the statement of financial position (iii) the statements of changes in equity (iv) the statement of cash flow (v) the relevant measures of financial sustainability (vi) the long-term financial forecast (c) note the follow documentation applies as adopted 24 June 2021 (i) the Debt Policy (ii) the Revenue Policy (iii) the total value of the change, expressed as a percentage, in the rates and utility charges levied for the financial year compared with the rates and utility charges levied in the previous budget, and (iv) the Revenue Statement and the rates and charges to be levied for the 2021/22 financial year and other matters as adopted 24 June 2021 and (d) endorse the Minor Capital Works Program (Appendix B).
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8.5 January 2022 Financial Performance Report
File No: Council Meetings
Author: Coordinator Financial Services
Business Performance Group
Attachments: Att 1 - January 2022 Financial Performance Report
Att 2 - 2021/22 Capital Grant Funded Project Report January 2022
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Council Resolution (OM22/13) Moved: Councillor E Hungerford Seconded: Councillor J Natoli That Council receive and note the report titled “January 2022 Financial Performance Report”.
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8.6 Audit Committee Meeting 24 January 2022
File No: Council Meetings
Author: Acting Manager Audit & Assurance
Office of the CEO
Appendices: App a - Audit Committee Minutes - 24 January 2022
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Council Resolution (OM22/14) Seconded: Councillor E Hungerford That Council: (a) receive and note the report titled “Audit Committee Meeting 24 January 2022” (b) endorse the Audit Committee Minutes 24 January 2022 (Appendix A) (c) approve an amendment to the composition of the Audit Committee to increase the number of independent members to three persons and (d) authorise the Chief Executive Officer to commence a process to recruit the additional independent member of the Audit Committee.
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10.1 Petition - Maleny community request to Amend Development Application
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Council Resolution (OM22/15) Seconded: Councillor C Dickson That the petition tabled by Councillor W Johnston relating to the Maleny Community request to amend development application be received and referred to the Chief Executive Officer to determine appropriate action.
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The next Ordinary Meeting will be held on 24 March 2022 in the Council Chambers, 1 Omrah Avenue, Caloundra.
The meeting closed at 11:30am.
Confirmed 24 March 2022.
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CHAIR